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Brown & Brown UK Logo Brown & Brown UK · Office Administration

Document Management Coordinator

United States, Daytona Beach 16.00 USD / Hour · Job Posted February 20, 2026
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Job Description

Organizes, scans and files medical records and other documents received from customers to support a paperless workflow. Process rated age requests. Process mail received at office location both inbound and outbound. Prepare physical checks from accounting for outbound mailing. Prepare inbound paper medical bills and Medicare letters for processing. Prepare and mail customer packets.

Job Responsibility

  • Organizes, scans and files medical records and other documents received from customers to support a paperless workflow
  • Process rated age requests
  • Process mail received at office location both inbound and outbound
  • Prepare physical checks from accounting for outbound mailing
  • Prepare inbound paper medical bills and Medicare letters for processing
  • Prepare and mail customer packets
  • Sorts, organizes and scans all medical records (to include online and printed pages) and other documents related to IMPAXX/ Bridge Pointe referrals
  • Scans and verifies medical bills and Medicare letters electronically
  • Processes inbound and outbound physical mail
  • Reviews pertinent medical records for rated age request, sends the request to assigned broker and follow up to obtain
  • Pulls and properly disposes of files for closed referrals on “destroy” list
  • Types variety of materials, including envelopes, labels and other correspondence as needed
  • Any other duties as may be assigned

Requirements

  • Minimum High School Diploma or equivalent
  • Basic Working Knowledge of MS Office Suite
  • Speech and hearing sufficient for in-person and telephone communications 7 – 8 hours per day
  • Vision sufficient for the use of computer monitors 7 – 8 hours per day
  • Manual dexterity, arm and upper body range of motion sufficient for use of a keyboard, mouse, and telephone 7-8 hours per day
  • Manual dexterity, arm and upper body range of motion sufficient to sort, organize paper records up to 7-8 hours per day
  • Ability to sit and/or stand within a confined cubicle or workstation for 7 – 8 hours per day
  • Ability to reach, squat, stoop and bend
  • Ability to lift and maneuver up to 50 lbs. without assistance
  • Ability to work in a work environment where noise from office equipment is usually present

What we offer

  • Medical/Rx, Dental, Vision, Life Insurance, Disability Insurance
  • ESPP
  • 401k
  • Student Loan Assistance
  • Tuition Reimbursement
  • Free Mental Health & Enhanced Advocacy Services
  • Paid Time Off, Holidays, Preferred Partner Discounts
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