Document Coordinator Job at Office Angels (Rickmansworth)

Document Control Coordinator

As the Document Control Coordinator, you will be responsible for ensuring the sm...

Location

United Kingdom , Reading

Salary:

32000.00 - 35000.00 GBP / Year

Rhodar Industrial Services Ltd

Expiration Date

Until further notice

Requirements

Proven experience in an administrative, document control, or project support role
Proficient in Microsoft Excel and other MS Office tools
Excellent organisational and communication skills
Experience maintaining trackers and managing workflow documentation
Able to work independently and manage competing priorities

Job Responsibility

Manage and maintain document workflows from quotation to contract award, ensuring accuracy, completeness, and version control
Update and monitor document trackers, flagging outstanding actions and ensuring timely closure
Ensure all project documentation complies with company and client-specific requirements
Maintain an organised and auditable document filing system (digital and/or physical)
Develop and distribute a detailed six-week lookahead schedule using Microsoft Excel, incorporating inputs from multiple project team members
Support project teams in ensuring planned activities are visible, tracked, and communicated effectively
Assist in the preparation and collation of the Lifetime Quality Record (LTQR) pack at project completion
Cross-reference quality documentation against Inspection and Test Plans (ITPs) to verify compliance and completeness
Work with the Construction Manager to ensure all required verification documents are compiled accurately and submitted in a timely manner

What we offer

Part of an EOT (Employee-Owned Trust) with the potential to earn an annual bonus, based on profitability of the business
25 days holiday (plus bank holidays) as standard, plus up to 5 additional days based on length of service
Christmas shutdown (utilising annual leave & bank holidays)
Annual pay review
Company pension scheme with enhanced contributions
Flexible start and finish times
Free on-site parking
Annual appraisal, including learning & development plan
Excellent career progression and training opportunities
Investors in People recognition – 2015, 2019 and 2022

Fulltime

Logistics Coordinator

The Logistics Coordinator plays a vital role in managing the transportation and ...

Location

United States , Las Vegas

Salary:

Not provided

ASTOUND Group

Expiration Date

Until further notice

Requirements

Previous experience in logistics, transportation coordination, or a related field
Experience with customs documentation for international shipments
Strong organizational skills with the ability to handle multiple tasks and meet deadlines
Excellent communication and problem-solving abilities
Proficiency in logistics software and Microsoft Office Suite
Experience in coordinating with multiple stakeholders, including vendors, carriers, and internal teams
Familiarity with international shipping regulations and customs processes

Job Responsibility

Book all transportation services for materials, equipment, and goods to and from various job sites and warehouses
Work with carriers to schedule cost-effective and timely freight services
Track and manage all shipments, resolving any transportation-related issues in real time
Prepare and manage shipping documents, including bills of lading, packing lists, and relevant customs documentation for international shipments
Ensure compliance with all domestic and international shipping regulations
Manage the submission of customs paperwork, coordinating with brokers when necessary to ensure smooth customs clearance for international shipments
Maintain and update the shipping schedule to ensure all parties are aware of transportation timelines and key milestones
Coordinate shipment schedules with Project Management to meet project timelines and ensure efficient logistics planning
Work closely with Project Management and the Logistics Manager to anticipate transportation needs and plan logistics for project materials
Regularly provide updates to internal teams regarding shipment statuses and potential delays

What we offer

Excellent Medical Insurance
Excellent Dental Insurance
Excellent Vision Insurance
Paid Time Off, Holiday Pay
401K matching program after 90 days of employment
100% Company Life and Long-Term Disability Coverage
Employee Referral Program

Fulltime

Project Coordinator

We are seeking a Project Coordinator to support our engineering teams by managin...

Location

United States , Peoria

Salary:

54000.00 - 60000.00 USD / Year

KEDbluestone

Expiration Date

Until further notice

Requirements

Experience in project coordination or admin support
Strong organizational and communication skills
Familiarity with Ajera and Microsoft Office

Job Responsibility

Manage project records, contracts, and proposals
Track submittals, RFIs, and edit specifications
Support invoicing and job site documentation
Collaborate across teams to keep projects on track

What we offer

Competitive salary and benefits
Career advancement opportunities
Supportive and collaborative work environment

Project Coordinator

Plan and coordinate activities of projects to ensure that goals and objectives a...

Location

United States , Arlington

Salary:

Not provided

Talent Acquisition Concepts

Expiration Date

Until further notice

Requirements

A Bachelor's degree in Engineering, Construction Management, or a related field (additional experience may be considered in lieu of a degree)
2 years of experience handling construction documentation
Punctual, reliable, must be able to work independently and maintain workflow
Ability to communicate effectively in a team environment
Ability to produce high‐quality work products with attention to detail
Strong writing, grammatical, and punctuation skills
Advanced computer skills with Microsoft Word, Excel, Outlook, and PowerPoint
Excellent scheduling and project database management skills
Ability to quickly learn new terminology, software tools, and processes
MS Excel, Work, Bluebeam, MS Project

Job Responsibility

Facilitate and ensure positive communication between the project teams, project management, and clients
Collaborate with senior managers and decision-makers to identify and solve a variety of problems and meet client objectives
Assist the management team with the development, creation, and distribution of project reports and presentation materials
Assist the project management team to ensure projects are on time and accurate per the delivery schedule
Plan, schedule, monitor, and coordinate project personnel and tasks
Assist in developing project plans with input from, program and project management
Maintains project process documents: Transmittal Log, Issues Log, Punch list, Test Results
Records project meetings and distribute meeting summaries accordingly
Maintains project compliance documents- Quality Assurance, Manpower, Safety, and others
Collect and review closeout documents in support of successful transition and acceptance of projects to real property

What we offer

health, dental, and vision coverage
a retirement plan
a profit sharing/bonus plan
Paid Time Off, holidays, sick days
a fun, creative work environment

Fulltime

Temporary Works Coordinator

Punctual and proactive Temporary Works Coordinator to join a large scale and exc...

Location

United Kingdom , Plymouth

Salary:

Not provided

Office Angels

Expiration Date

Until further notice

Requirements

Punctual with excellent communication skills
Ability to prioritise and deliver against key tasks
Experience working in a busy multi-disciplinary work environment
Pro-active team worker
Excellent organisational skills
Effective communication skills
Diligence and attention to detail
Ability to develop and maintain good working relationships at all levels
Experience of working in a busy office environment

Job Responsibility

Administration of the project temporary works register and updating the schedule of designs
Assembly of design packs of completed temporary works designs
Submission of design packs to the client for approval via CDE (CEMAR)
Filing of approved temporary works designs on the project CDE (ProjectWise)
Administration of the project permit to load/dismantle register
Filing of approved temporary works permits on the Project CDE (ProjectWise)
Filing of scaffolding handover and weekly inspection documentation from sub-contractors

What we offer

Weekly pay
Access to Boost platform with discounts on retailers
Wellbeing hub with recipes, exercise area, and mindfulness section
Temporary candidate of the month award
Temporary candidate lunches/treats
Online timesheets
Dedicated consultant support

Fulltime

Site Coordinator

Select Offshore is seeking Site Coordinators to support a major offshore wind pr...

Location

United States , U.S. East Coast – Port-Based Site

Salary:

Not provided

Select Offshore

Expiration Date

Until further notice

Requirements

Previous experience in document control and/or cost control on large-scale industrial or energy projects
Strong organizational and data management skills
Proficiency in project management software and budget tracking tools
Understanding of financial reporting and forecasting principles
Detail-oriented with excellent communication skills
Must be eligible to work in the United States
Prior experience in renewables or offshore wind environments preferred

Job Responsibility

Act as the central point of contact for document and cost control during pre-installation
Manage contractual document streams and filing systems (digital and physical)
Maintain document databases, structures, archiving, and data integrity
Compile and submit key documentation including as-built records to the Project Team
Monitor and maintain the pre-installation budget
Produce financial forecasts and track actual costs against projections
Support cost reporting processes and identify budget variances
Ensure clear communication between project management, finance, and subcontractors

Fulltime

Ccms Coordinator

We are seeking an experienced CCMS Coordinator to join our team on the Hope Down...

Location

Australia , Newman

Salary:

Not provided

Airswift Sweden

Expiration Date

Until further notice

Requirements

Minimum 5 years’ experience in the administration and coordination of CCMS systems in a FIFO capacity
Demonstrated competency with office computer software packages, computer systems, and databases
Proven experience supporting CCMS processes and completions teams
Strong understanding of procedural and governance requirements for CCMS systems
Ability to work in a high-paced site environment and manage multiple priorities

Job Responsibility

Administer and coordinate the CCMS system in line with project governance requirements
Oversee and facilitate on-site CCMS and handover activities
Support completions teams and CCMS processes
Create, assist, or validate plans and procedures
streamline and improve work processes
Provide coordination, support, and governance for punch listing processes
Validate work packs and test packs for shutdowns and tie-ins

Export Coordinator

As the main point of contact for your clients, you will play a pivotal role in e...

Location

United Kingdom , Leeds

Salary:

Not provided

Office Angels

Expiration Date

Until further notice

Requirements

Experienced in export services, customs documentation, and logistics processes
Familiar with various freight modes and rate negotiation
Proactive communicator with a knack for building relationships
Detail-oriented and organised, with the ability to manage multiple tasks effectively
A team player who enjoys collaborating with colleagues to achieve common goals

Job Responsibility

Client Relations: Develop and maintain strong, professional relationships with allocated clients and suppliers
Team Collaboration: Work closely with colleagues in a dynamic team environment
Rate Negotiation: Negotiate competitive rates for freight requirements with shipping lines and suppliers
Booking Management: Make accurate bookings based on customer instructions
Shipment Monitoring: Keep a close eye on shipments and keep clients informed of status updates
Customs Documentation: Ensure correct customs documentation is received
Invoice Preparation: Prepare and send invoices while checking and authorising purchase invoices
Sales Opportunities: Stay alert to potential sales opportunities
File Management: Maintain proper file management systems
General Office Duties: Carry out general office duties as required

Fulltime

Select Country

Document Coordinator

Job Description

Job Responsibility

Requirements

Nice to have

What we offer

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