Document Controller

• Maintain and manage all project files, including technical documents, correspondence, approvals, and records
• Establish and uphold document control standards, procedures, and metadata requirements
• Ensure all documents are properly formatted, reviewed, approved, and stored according to project workflows
• Develop, maintain, and update document registers to track document status, revisions, and approvals
• Monitor submission deadlines and ensure timely delivery of project deliverables
• Ensure traceability and referential integrity across all project documentation
• Use and support Electronic Document Management Systems (EDMS) for document distribution, version control, and archival
• Troubleshoot common issues and support project teams in navigating EDMS tools and workflows
• Recommend improvements to document management processes and tools
• Assist project teams with assembling engineering, procurement, and construction packages
• Prepare transmittals, compilations, and deliverable sets based on project requirements
• Coordinate and manage signature loops—including routing, tracking, and ensuring timely completion of approvals
• Perform quality checks on documents to ensure accuracy, completeness, and adherence to templates and standards
• Implement document control best practices to support audit readiness and contractual or regulatory requirements
• Ensure consistent naming conventions, folder structures, and indexing across all project files

• Bachelor's degree or commensurate professional experience in document control, project administration, or a related field
• Demonstrated understanding of project documentation processes within engineering, construction, manufacturing, or similar project-driven environments
• Experience working in an EDMS platform (e.g., Aconex, SharePoint, Documentum, Procore, ProjectWise, etc.)
• Strong organizational and time-management skills with high attention to detail
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)

Familiarity with engineering and construction documentation terminology (preferred)