Document Controller

• Manage the full lifecycle of construction documents across multiple projects
• Maintain and update document management systems (DMS), ensuring all drawings, specifications, RFIs, reports, and documentation are uploaded, issued, and tracked
• Ensure robust version control, archiving superseded documentation and maintaining accurate registers
• Prepare and issue transmittals to project teams, consultants, and subcontractors
• Coordinate with external stakeholders to ensure timely receipt and distribution of project documentation
• Conduct quality checks on documents to ensure compliance with project standards and naming conventions
• Support the project teams with administrative tasks and preparation of reports
• Respond to emails and assist with general office file management (client, supplier, and project files)
• Assist in procuring office and project-related supplies and services
• Support the Office Manager with general office coordination and smooth daily operations
• Coordinate meetings, manage meeting room bookings, and arrange refreshments for clients and visitors
• Welcome and greet visitors, ensuring a professional and friendly first point of contact
• Handle high-volume incoming phone calls and take accurate messages
• Assist with ad hoc office and project-related tasks as required.

• Previous experience as a Document Controller or Administrator within the construction or engineering industry (preferred)
• Proficiency in document control software, such as: Asite, Aconex, Viewpoint for Projects (4Projects), SharePoint / Teams
• Excellent Microsoft Office skills (Word, Excel, Outlook)
• Strong written and verbal communication skills
• Excellent organisational skills and the ability to prioritise workload in a fast-paced environment
• Ability to take initiative and work independently
• Professional, confidential, and reliable.

Previous experience as a Document Controller or Administrator within the construction or engineering industry

• 25 days holiday plus bank holidays
• Fun and social team
• Development and training opportunities
• Office events & more