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We are seeking a highly organized and detail-oriented Document Controller to join our team in Santa Fe Springs on a 3–6 month contract assignment. This role is fully onsite and will support project documentation, client deliverables, and cross-functional coordination for engineering and manufacturing projects. The ideal candidate thrives in a fast-paced, deadline-driven environment and is comfortable managing multiple priorities while maintaining accuracy and professionalism. The Document Controller will report directly to the Projects and Product Manager and play a key role in coordinating, implementing, and maintaining an effective document control system. This position works closely with Project Engineers, Quality, Finance, and external customers to ensure all documentation and contractual deliverables are completed accurately and on schedule.
Job Responsibility:
Review project and customer documentation requirements outlined in purchase orders and contracts
Coordinate engineering and project documentation deliverables
Prepare, organize, and submit vendor documentation, schedules, transmittals, and data books to customers via email or electronic document management systems
Track pending documents and maintain weekly progress reports to ensure alignment with project manufacturing timelines
Monitor documentation and contractual deliverables to ensure deadlines are met
Maintain accurate document control records and provide project status updates
Coordinate with internal departments and external stakeholders regarding pending or overdue documentation
Support project closeout activities and ensure all contractual deliverables are completed
Prepare documentation packages for third-party inspections
Participate in customer kick-off meetings to understand project documentation requirements and maintain strong client communication
Investigate and respond to corrective actions related to document control processes
Collaborate with Project Engineers, Quality, and Finance teams to support project execution and shipment readiness
Requirements:
High school diploma or equivalent required
3–5 years of experience in a customer-facing, administrative, or document control role
Previous documentation experience within engineering, manufacturing, or project-based environments strongly preferred
Experience with electronic document control systems is a plus
Strong organizational, multitasking, and time management skills
Excellent written and verbal communication skills
Proficiency in Microsoft Word, Excel, and Outlook
Experience working with ERP systems required
Epicor ERP experience is a plus
Ability to quickly learn technical terminology and new technologies
Experience interpreting general arrangement drawings, inspection test plans, quality assurance plans, and material test certificates is preferred
Knowledge of EPC, refinery, oil & gas upstream/midstream, or process instrumentation industries is highly preferred
Nice to have:
Experience with electronic document control systems is a plus
Epicor ERP experience is a plus
Experience interpreting general arrangement drawings, inspection test plans, quality assurance plans, and material test certificates is preferred
Knowledge of EPC, refinery, oil & gas upstream/midstream, or process instrumentation industries is highly preferred