Document Controller Job at Robert Half (Lee)

New

Document Controller

Location

United Kingdom

Salary:

Not provided

Datalec Precision Installations

Expiration Date

Until further notice

Requirements

Previous experience in document control or project administration
Proficiency in document management software and tools
SharePoint advantageous
Detail-oriented
Attention to detail and strong organisational skills
Methodical, systematic approach to managing documents
Adaptable to handle changing priorities and project requirements
Maintain strict confidentiality of sensitive information

Job Responsibility

Maintain accurate records of project-related documents, including drawings, specifications, contracts, and correspondence
Ensure that all documents are up to date, properly versioned, and accessible to relevant stakeholders
Work closely with project managers, engineers, and other team members to organise project documentation
Implement document control procedures to maintain data integrity and ensure compliance with industry standards
Create, populate & manage a live document tracker specific to the project to record all documents and transmittals
Assess the quality and properties of all incoming and outgoing official documentation
Proactively manage all aspects of the day-to-day running of the project office and provide full administrative support to the project team
Attend project review meetings and routinely report to the documentation manager
Represent the business, upholding our core values and behaviours with all internal and external customers, clients and third parties
Maintain business and client confidentiality, adhering to applicable Data Protection regulations and Information Security Standards

Document Controller

As a Document Controller, you will play a key role in supporting the project and...

Location

United Kingdom , London

Salary:

40000.00 - 45000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience as a Document Controller or Administrator within the construction or engineering industry (preferred)
Proficiency in document control software, such as: Asite, Aconex, Viewpoint for Projects (4Projects), SharePoint / Teams
Excellent Microsoft Office skills (Word, Excel, Outlook)
Strong written and verbal communication skills
Excellent organisational skills and the ability to prioritise workload in a fast-paced environment
Ability to take initiative and work independently
Professional, confidential, and reliable.

Job Responsibility

Manage the full lifecycle of construction documents across multiple projects
Maintain and update document management systems (DMS), ensuring all drawings, specifications, RFIs, reports, and documentation are uploaded, issued, and tracked
Ensure robust version control, archiving superseded documentation and maintaining accurate registers
Prepare and issue transmittals to project teams, consultants, and subcontractors
Coordinate with external stakeholders to ensure timely receipt and distribution of project documentation
Conduct quality checks on documents to ensure compliance with project standards and naming conventions
Support the project teams with administrative tasks and preparation of reports
Respond to emails and assist with general office file management (client, supplier, and project files)
Assist in procuring office and project-related supplies and services
Support the Office Manager with general office coordination and smooth daily operations

What we offer

25 days holiday plus bank holidays
Fun and social team
Development and training opportunities
Office events & more

Fulltime

Document Controller

As a Document Controller, you will play a pivotal role in managing project infor...

Location

United Kingdom , City Of London

Salary:

40000.00 - 45000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Organised: You have exceptional organisational skills and can manage multiple tasks with ease
Detail-oriented: A keen eye for detail and a high level of accuracy are essential
Proactive: You're self-motivated and able to work with minimal supervision
Tech-savvy: Excellent IT skills and familiarity with document control software are key
knowledge of Deltek PIM is a plus (full training will be provided)
An Excellent Communicator: You can effectively convey information and collaborate with various teams.

Job Responsibility

Assisting the Senior Document Controller in overseeing document control processes
Addressing any DELTEK PIM-related issues raised by staff
Uploading and downloading the latest construction information
Distributing information efficiently to ensure everyone is working with the latest revisions
Maintaining and reviewing the Document Management System (DMS) and Document List Management (DLM) regularly
Identifying and merging duplicate organisations and contacts within the system
Ensuring the appropriate storage of files, both hard and soft copies
Supporting the team with any additional tasks that arise
Assisting in controlling drawings and correspondence between project teams and external parties.

What we offer

Stunning Offices: In the heart of the City with a great company culture and team environment
Dynamic Work Environment: Be part of a vibrant team in the fast-paced construction industry
Professional Development: Opportunity for training and growth in document control and related systems
Collaborative Culture: Work closely with diverse teams and contribute to exciting projects.

Fulltime

New

Document Controller

Randstad C&P are currently recruiting for a Document Controller on behalf of a n...

Location

United Kingdom , Middlesbrough

Salary:

30000.00 - 33000.00 GBP / Year

Randstad

Expiration Date

July 31, 2026

Requirements

Possess excellent computer skills and a strong willingness to master new software and applications
Bring proven experience working in a similar document control or administrative capacity within the construction industry
Familiar with utilising Electronic Document Management Systems (EDMS) and data sharing tools to manage information
Understand Building Information Modeling (BIM) as a core industry concept, with exposure to platforms like Navisworks
Display strong literacy, written communication, and verbal articulation skills
Demonstrate excellent time management, with a track record of meeting strict project deadlines
Work collaboratively as a flexible, dependable team player who supports the wider project group

Job Responsibility

Managing the controlled flow of drawings, models, and technical information through the project Common Data Environment (BIM 360 / ACC) in line with ISO 19650 / PAS1192 standards
Managing the flow of contract-led information and processes within the common data environment, including the handling of formal instructions, queries, variations, project registers, and general correspondence, while supporting procurement and site administration
Supporting the project team to ensure it maintains audit-ready QA and compliance records for a structured, ISO-aligned handover and digital project close-out
Providing general site administration support

What we offer

competitive salary up to £33,000 per annum
full-time and permanent
Monday to Friday, 42.5 hours per week
generous company pension scheme
34 days annual holidays including bank holidays

Fulltime

Document Controller

We're working with a well-established, family-run construction company deliverin...

Location

United Kingdom , Gravesend

Salary:

30000.00 - 35000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience as a Document Controller (ideally within construction or engineering)
Experience using Procore would be hugely beneficial but not essential
Strong organisational skills and attention to detail
Proficiency with document management systems
Excellent communication skills
Ability to work in a fast-paced project environment

Job Responsibility

Managing and maintaining document control systems
Attend client meetings
Update trackers on Excel
Ensuring all project documentation is up to date and correctly filed
Distributing drawings, reports, and project information
Liaising with site teams, contractors, and internal departments
Supporting project teams with administrative tasks related to document control

Fulltime

Document Controller

Make your mark as a document controller at our Abu Dhabi branch office. The docu...

Location

United Arab Emirates , Abu Dhabi

Salary:

Not provided

Boskalis

Expiration Date

Until further notice

Requirements

A bachelor’s degree in business administration, IT, record management or relevant
Maximum 3-5 years’ relevant work experience, preferably in a multinational company, multicultural environment
Advanced skills in ICT Office applications is a must (MS Excel and Sharepoint)
Good command of English (written and spoken)
Eager to learn
Communication
Planning and Organizing
Sociable, service-oriented, and detail-oriented team player
Swedish speaker

Job Responsibility

Proactively advise project-, tender- and department heads on activities related to agreed document processes at the organizational level, as well as at project and tender levels
Communication, registration, and maintenance of organizational and client documentation using the applicable Electronic Document Management Systems (Sharepoint or similar)
Coordinate and perform all activities concerning and surrounding the assigned Document Management System(s), ensuring that the information is accurate and up to date
Proactively follow-up with document owners to maintain this
Verify compliance of Document Management plan and procedures by assessing the level of implementation in projects and departments and adjusting where needed
Installing SharePoint environment, applications, creating libraries and creating page
Troubleshooting SharePoint-related issues
Adding users and controlling access to the site pages and libraries
SharePoint training for the end-user and newly hired document controllers

What we offer

Contributing to one of a kind projects
Not your average 9-to-5
Plenty of room for personal development
30 days of paid holiday after 6 months of work (Bachelor employment contract)
Health insurance provided by company
Tickets provided by company
Career development with (online) courses in Boskalis academy

Fulltime

Document Controller

We are looking for a detail-focused Document Controller to support documentation...

Location

United States , Huntersville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in document control, records administration, quality documentation, or a similar support function
Strong working knowledge of Microsoft Office, with particular strength in Word and Excel
Excellent organizational skills with a high level of accuracy and attention to detail
Ability to locate, retrieve, and manage files efficiently within electronic document systems
Comfortable working within regulated settings such as healthcare, medical device, pharmaceutical, manufacturing, or related industries
Ability to balance competing priorities and adjust to shifting deadlines
Strong written and verbal communication skills with a service-oriented approach to internal support

Job Responsibility

Oversee controlled documents within electronic filing systems and keep records current, organized, and readily accessible
Maintain logical folder structures and document repositories to support efficient storage and retrieval of quality-related files
Assign and monitor change control identifiers while ensuring associated records are properly documented and tracked
Prepare, revise, and format documentation using Microsoft Word and Excel to support consistency and accuracy
Create and maintain labels through Bartender software when required for documentation or operational needs
Provide controlled documents to internal teams upon request and help ensure the correct versions are distributed
Coordinate document updates through revision, approval, and version control workflows
Review documentation practices for alignment with internal quality expectations and applicable regulatory standards
Work closely with Quality and Engineering stakeholders to preserve accurate documentation across active projects
Manage multiple documentation priorities at once while meeting deadlines in a fast-paced environment

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Document Controller

As a Document Controller, your role will be pivotal in ensuring smooth project e...

Location

United Kingdom , Cambridge

Salary:

38000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience as a Document Controller, within construction or engineering
Familiarity with Procore, Oracle, 4Project & SharePoint is a plus, but not essential
Strong organisational skills and an eagle eye for detail
Proficiency with document management systems
Excellent communication skills to engage with diverse teams
Ability to thrive in a fast-paced project environment

Job Responsibility

Manage, organise, and maintain project documentation, ensuring all drawings, specifications, and records are accurately stored and easily accessible
Control the distribution of technical documents across multiple construction projects, guaranteeing that the latest revisions are issued to relevant stakeholders
Maintain document control systems (Procore, Oracle, 4Project & SharePoint) in accordance with company and project requirements
Track document revisions, approvals, and workflows, maintaining strict version control to prevent errors or use of outdated information
Liaise with project managers, engineers, architects, and subcontractors to ensure timely submission and retrieval of documentation
Support compliance with industry standards, contractual obligations, and quality assurance procedures (ISO, HSEQ requirements)
Prepare regular reports on document status, outstanding approvals, and project documentation progress
Assist in project close-out activities, ensuring all as-built drawings, O&M manuals, and final documentation are complete and properly archived

What we offer

25 days holiday + Bank Holidays
Pension
Closedown at Christmas
Flexible discount portal
On-site parking

Fulltime

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