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Document Controller

dalkia.co.uk Logo

Dalkia UK

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Location:
United Kingdom , Barrow in furness

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Category:
IT - Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are seeking an experienced Document Controller to support these projects. In this role, you will manage all project documentation — ensuring accuracy, traceability and compliance with our engineering and quality standards. You will be the central coordination point for document control activities across the project team, suppliers and clients.

Job Responsibility:

  • Coordinate all activities related to document control, including engineering documents, drawings and commercial correspondence
  • Organise, categorise and file documentation in line with Dalkia Engineering naming, numbering and quality standards
  • Issue and receive controlled documents, maintaining accurate logs of submissions, revisions and approvals
  • Prepare and manage electronic transmittals for internal teams, clients and supply chain partners
  • Produce progress reports for project leadership
  • Scan, archive and store project documentation in accordance with company policies
  • Ensure all information complies with project templates, procedures and quality requirements
  • Support the maintenance of the company’s content management system to ensure document integrity
  • Conduct routine document management tasks including metadata checks, TQ handling, filing and library management
  • Maintain accurate registers, trackers and action lists
  • Act as the focal point for all document management queries
  • Provide first‑line training and practical support to project team members
  • Assist with project administration tasks, including minute taking and coordination of meetings/events
  • Liaise with external reprographics services where required

Requirements:

  • Previous Document Controller experience, ideally within engineering, construction or a multi‑discipline project organisation
  • Strong working knowledge of EDMS platforms (e.g. Viewpoint, 4Projects/Field View)
  • Excellent IT skills including Excel, Word, PowerPoint and database tools
  • High level of attention to detail and accuracy
  • Ability to maintain organised, auditable document trails
  • Strong communication and customer service skills
  • Able to work under pressure, adapt to change and use initiative effectively
  • Confident working with both digital and hard‑copy documentation
  • Able to collaborate and support colleagues across varied disciplines
  • Relevant NVQ qualification
  • CSCS Skill Card
  • Proficiency with Microsoft Project, Word, Excel and PowerPoint

Additional Information:

Job Posted:
March 22, 2026

Expiration:
April 30, 2026

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