Document Controller Job at Veolia (Haworth)

Job Description

The Document Controller is responsible for managing the entire lifecycle of documentation and information flow within a construction Project. This critical role ensures the accuracy, integrity, traceability, and accessibility of all Project-related documents and records, guaranteeing compliance with Project and Program requirements and supporting effective project execution. Success requires meticulous attention to detail, strong organizational skills, and proficiency in specialized document management systems.

Job Responsibility

Manage the entire lifecycle of documentation and information flow within a construction Project
Develop, enforce, and continuously improve document control processes, procedures, and standards
Establish and maintain naming conventions, file structures, and metadata standards for organizing and categorizing Project documents
Produce document control reports and metrics, and identify and report document-related issues or risks
Implement and maintain a centralized document management system (DMS), utilizing Procore as the primary control system
Configure and customize the DMS to meet project-specific requirements
Maintain electronic and hard copy document repositories
Manage the full document lifecycle from receipt and submission through review, approval, distribution, and final archiving
Facilitate the review and approval of all Project documents, drawings, and specifications
Monitor document review cycles and ensure timely responses
Conduct regular audits and reviews to verify compliance with procedures
Serve as the primary point of contact for document control inquiries
Manage document distribution lists and access permissions
Monitor and track document access, downloads, and revisions
Provide comprehensive training and support to Project teams and stakeholders on document control processes and systems
Establish and coordinate document archiving and retention policies, schedules, and procedures

Requirements

Bachelor’s degree in information management, library science, engineering, or a related field
Minimum 5 years of experience as a Document Control professional on large EPC or capital projects
Minimum 2 years of hands-on, administrative-level experience with Procore is required, specifically using the Documents, Drawings, RFIs, and Submittals tools
Proficiency in other document management systems (e.g., SharePoint, Documentum, AoDoc) is also desirable
Proficiency in Microsoft Word, Excel, and PowerPoint or Google Workspace equivalents
Exceptional organizational, communication, and interpersonal skills
Strong understanding of document control principles, practices, standards, and regulatory requirements, with a commitment to compliance and continuous improvement
Procore system expertise and user support capability
Meticulous attention to detail and accuracy in document management and record-keeping, including the ability to manage high document volumes and ensure document traceability
Ability to work effectively in a fast-paced environment, prioritize tasks, and adapt to changing Project requirements or circumstances

Nice to have

Professional certifications such as Certified Document Controller (CDC) or Certified Records Manager (CRM)
Proficiency in other document management systems (e.g., SharePoint, Documentum, AoDoc)

What we offer

Paid time off policies
Health insurance
Dental insurance
Vision insurance
Life insurance
Savings accounts
Tuition reimbursement
Paid volunteering
Employer sponsored 401(k) plan
Sick leave – 56 hours
Observed Holidays – 11 days
Vacation – Flexible Time Off
Eligible for up to 10% Annual Performance Bonus

Veolia - All Job Offers

Select Country

Document Controller

Job Description

Job Responsibility

Requirements

Nice to have

What we offer

Looking for more opportunities?