Document Controller Job at ASSYSTEM (Derby)

New

Document Controller

Manage Governance level 1-2 projects independently as per applicable standards a...

Location

India , Coimbatore

Salary:

Not provided

Randstad

Expiration Date

July 29, 2026

Requirements

Experience in project document control management in an engineering, manufacturing or construction industry or an oilfield services related industry
Ability to utilize Word, Excel, PowerPoint, etc.
Demonstrated ability to communicate effectively both verbally and in writing
Adequate Experience in any EDMS Tool
Familiar with MS Outlook and navigating through web-based applications

Job Responsibility

Manage Governance level 1-2 projects independently as per applicable standards and procedures
Supporting in maintaining Master Document List (MDL/MDR) consisting of all project related documents
Examines project documents to verify completeness and accuracy of data as per project and contract requirements
Maintaining a filing system in EDMS as per project requirements and applicable procedure
Manage the flow of correspondence in and out of the company through proper transmittals
Supporting in the preparation of Project Final Documentation or Dossiers
Support in monitoring due dates and status of project documentation according to schedule
Prepares project status reports and memorandums
Provide a working partnership with other departments, assisting flow of company info

Document Controller

We are looking for a detail-oriented Document Controller to support construction...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in document control, records management, or project documentation support within construction or contractor environments
Proficiency in scanning, indexing, compiling, and organizing large volumes of project documents in digital repositories
Ability to follow file naming conventions, folder structures, and document retention procedures with a high level of accuracy
Strong quality control skills with the ability to identify missing, unclear, misfiled, or incorrectly formatted documents
Comfortable working with project teams, consultants, contractors, and internal support groups to manage documentation needs
Solid computer skills, including experience with electronic filing systems and document archiving tools
Strong attention to detail, time management, and organizational skills in a fast-paced project setting

Job Responsibility

Manage electronic records for capital and non-capital projects by organizing, storing, and maintaining documentation in accordance with established archiving standards
Build and maintain structured project file systems that keep records easy to locate, current, and aligned with documentation procedures
Apply required naming standards to digital files so documents remain consistent, searchable, and properly categorized
Support staff and project stakeholders by locating and retrieving archived documents when needed for project work or reference
Review digital records for quality by confirming files are complete, readable, correctly oriented, and saved in the proper directory structure
Convert paper-based historical records into electronic files and place them in the correct folders based on the client’s document organization framework
Maintain as-built, design, standard, and as-is drawings, along with contract closeout records, in line with established policies and documentation controls
Partner with project teams, contractors, consultants, and IT to facilitate closeout documentation and support onboarding of records from project management systems into the final repository
Carry out additional document management and administrative tasks as assigned to support project operations

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Document Controller

Document Controller Location: Warrington, Buckinghamshire, England Salary: £25 -...

Location

United Kingdom , Warrington

Salary:

25.00 - 35.00 GBP / Hour

Morson Talent

Expiration Date

Until further notice

Requirements

BPSS clearance
Experience in document control
Experience with EDMS
Knowledge of document numbering systems
Understanding of quality management systems

Job Responsibility

Registering and capturing of documents in the EDMS
Review of document formats, coding and adherence to checking & approval processes for signatures
Circulation of documents for review, information, acceptance etc.
Provision of daily/weekly and monthly status reports
Archiving, closeout and handover at project completion
Allocation of Cavendish and Client document numbering systems
Administration of the EDMS, performing Super user permission
Manage the Document Control Group shared Inbox
Control of electronic document and drawing files
Document revision process and retention

Fulltime

Document Controller

Make your mark as a document controller at our Abu Dhabi branch office. The docu...

Location

United Arab Emirates , Abu Dhabi

Salary:

Not provided

Boskalis

Expiration Date

Until further notice

Requirements

A bachelor’s degree in business administration, IT, record management or relevant
Maximum 3-5 years’ relevant work experience, preferably in a multinational company, multicultural environment
Advanced skills in ICT Office applications is a must (MS Excel and Sharepoint)
Good command of English (written and spoken)

Job Responsibility

Proactively advise project-, tender- and department heads on activities related to agreed document processes at the organizational level, as well as at project and tender levels
Communication, registration, and maintenance of organizational and client documentation using the applicable Electronic Document Management Systems (Sharepoint or similar)
Coordinate and perform all activities concerning and surrounding the assigned Document Management System(s), ensuring that the information is accurate and up to date. Proactively follow-up with document owners to maintain this
Verify compliance of Document Management plan and procedures by assessing the level of implementation in projects and departments and adjusting where needed
Installing SharePoint environment, applications, creating libraries and creating page
Troubleshooting SharePoint-related issues
Adding users and controlling access to the site pages and libraries
SharePoint training for the end-user and newly hired document controllers

What we offer

30 days of paid holiday after 6 months of work
Health insurance provided by company
Tickets provided by company
(online) courses in our Boskalis academy

Fulltime

New

Document Controller

Randstad is seeking a highly organised and detail-oriented Document Controller t...

Location

United Kingdom , Catterick Garrison

Salary:

20.00 - 25.00 GBP / Hour

Randstad

Expiration Date

July 02, 2026

Requirements

Current BPSS (Baseline Personnel Security Standard) Clearance or willing to get one
Previous Document Control experience
Educated to NVQ level or equivalent
Experience setting up and using electronic document management systems
Experience on Viewpoint
Knowledge in the use of spreadsheets, database, and word processing software

Job Responsibility

Coordinating all activities related to the document control procedure, including technical documents, drawings, and commercial correspondence
Inputting document data into standard registers, ensuring the information is accurate and up to date
Issuing and receiving controlled documentation, logging issues and receivers, and creating general electronic transmittals to the project, customer, and suppliers
Organising, managing, and filing document receipts and distribution lists, project documents, and drawings according to naming and numbering procedures
Maintaining files and control logs as required by the project
Assisting with quality checks and audits of document databases, identifying and correcting any anomalies
Scanning documentation and liaising with external reprographics companies
Archiving, retrieving, and storing documentation while adhering to company standards and policies
Ensuring team compliance with project document control and document numbering procedures

Document Controller

Location

United States , Beverly

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting document control activities in a fast-paced administrative or operational environment
Working knowledge of document scanning, digital filing, and records organization practices
Strong attention to detail with the ability to handle repetitive tasks accurately and efficiently
Ability to compile, sort, and maintain large volumes of documentation in both paper and electronic formats
Proficiency with basic office software and document management tools
Effective organizational and time management skills with the ability to meet deadlines
Clear written and verbal communication skills for coordinating document-related requests

Job Responsibility

Manage the receipt, classification, and filing of project and operational documents to maintain an organized record system
Scan paper records into digital formats while checking image quality, completeness, and correct indexing
Compile documentation packages and prepare files for storage, distribution, or internal review
Maintain version control and naming consistency so current documents can be identified quickly and accurately
Track document status and update logs to reflect submissions, revisions, approvals, and archived records
Retrieve requested files promptly and provide document support to team members as needed
Review records for accuracy and completeness before processing to reduce errors and missing information

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Document Controller

We are looking for a detail-oriented Document Controller to support the organiza...

Location

United States , Sumner

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting document control or records management activities in a detail-focused environment
Ability to scan, index, and organize large volumes of documents with a high level of accuracy
Familiarity with standard filing practices for both paper-based and digital records
Strong attention to detail when reviewing, compiling, and maintaining documentation
Ability to manage repetitive tasks efficiently while meeting deadlines
Basic computer skills for handling electronic files and document tracking
Clear communication skills and the ability to work effectively with internal teams

Job Responsibility

Organize, categorize, and maintain project documents to ensure records remain accurate and accessible
Scan paper files and convert them into digital formats while preserving document quality and completeness
Compile documentation from multiple sources into structured file sets for storage, review, and distribution
Track document versions and filing activity to support reliable records management practices
Review incoming materials for completeness and proper formatting before filing or scanning
Retrieve requested documents promptly and provide support to team members who need access to records
Maintain orderly archives for both hard-copy and electronic documents in accordance with established procedures

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Document Controller

The Document Controller is responsible for managing the entire lifecycle of docu...

Location

United States , Haworth

Salary:

90000.00 - 110000.00 USD / Year

Veolia

Expiration Date

Until further notice

Requirements

Bachelor’s degree in information management, library science, engineering, or a related field
Minimum 5 years of experience as a Document Control professional on large EPC or capital projects
Minimum 2 years of hands-on, administrative-level experience with Procore is required, specifically using the Documents, Drawings, RFIs, and Submittals tools
Proficiency in other document management systems (e.g., SharePoint, Documentum, AoDoc) is also desirable
Proficiency in Microsoft Word, Excel, and PowerPoint or Google Workspace equivalents
Exceptional organizational, communication, and interpersonal skills
Strong understanding of document control principles, practices, standards, and regulatory requirements, with a commitment to compliance and continuous improvement
Procore system expertise and user support capability
Meticulous attention to detail and accuracy in document management and record-keeping, including the ability to manage high document volumes and ensure document traceability
Ability to work effectively in a fast-paced environment, prioritize tasks, and adapt to changing Project requirements or circumstances

Job Responsibility

Manage the entire lifecycle of documentation and information flow within a construction Project
Develop, enforce, and continuously improve document control processes, procedures, and standards
Establish and maintain naming conventions, file structures, and metadata standards for organizing and categorizing Project documents
Produce document control reports and metrics, and identify and report document-related issues or risks
Implement and maintain a centralized document management system (DMS), utilizing Procore as the primary control system
Configure and customize the DMS to meet project-specific requirements
Maintain electronic and hard copy document repositories
Manage the full document lifecycle from receipt and submission through review, approval, distribution, and final archiving
Facilitate the review and approval of all Project documents, drawings, and specifications
Monitor document review cycles and ensure timely responses

What we offer

Paid time off policies
Health insurance
Dental insurance
Vision insurance
Life insurance
Savings accounts
Tuition reimbursement
Paid volunteering
Employer sponsored 401(k) plan
Sick leave – 56 hours

Fulltime

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