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Brook-St Hiredonline Logo Brook-St Hiredonline · Office Administration

Document Controller

United Kingdom, Mallusk, County Antrim 35000.00 GBP / Year · Job Posted April 10, 2026
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Job Description

Brook Street Recruitment is working on behalf of our client in Mallusk who are currently recruiting a full time and permanent Document Controller to join their team.

Job Responsibility

  • Document Control: Prepare all project progress reports, including collating all information from separate departments, formatting and issuing to pre-determined timescales
  • Monitoring of documentation/drawings on online document management systems and registering new information to VESL system and issuing this information to our supply chain
  • Prepare Health and Safety, starter testing / inspection packs, routinely audit information for compliance against company procedures
  • Compilation of the Monthly Safety Reports
  • Control & file H&S documentation returning from site
  • Manage the O+M manual production, including arranging all preparation (Mounting/Framing) of any information required for projects
  • General typing for Projects, Estimation and Directors and proof reading of documents prior to issue
  • Manage the internal plant register and staff equipment list
  • Control technical documents and reports
  • Provide general administration to the Engineer team
  • Assistance with engineering tasks such as drawing quantification
  • Arranging refreshments for meetings
  • Attend meetings and take minutes, where applicable
  • Monitoring the correct implementation of company IMS procedures
  • Upload documentation to the online document management systems that are used, e.g. 4Projects, BIM360, Dalux, Aconex
  • Procurement: Processing invoices in line with Purchase Ledger dates
  • Verify invoices against agreed price list
  • Raise orders on our procurement system, includes sending quotes to suppliers if needed
  • Match received goods with the order on our procurement system
  • Raise queries with suppliers over any discrepancies
  • Ordering of Consumables' and Site PPE
  • Assist the QS and Project Managers in quantifying information for Contract Reviews were required
  • General ad-hoc duties
  • Cover Reception duties if and when required

Requirements

  • Minimum of 3 GCSE / standard grades including Maths and English
  • A minimum of two year's experience in a similar role
  • Good skills in MS packages - particularly Excel
  • Must be able to demonstrate the ability to communicate at any level within the business and the desire to work accurately and efficiently as part of a team
  • Strong numeric aptitude
  • Able to prioritise and work well under pressure
  • Hold a clean driving licence
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