Document Controller / Contract Administrator Job at Boden Group (Greater Manchester)

New

Document Controller

Location

United Kingdom

Salary:

Not provided

Datalec Precision Installations

Expiration Date

Until further notice

Requirements

Previous experience in document control or project administration
Proficiency in document management software and tools
SharePoint advantageous
Detail-oriented
Attention to detail and strong organisational skills
Methodical, systematic approach to managing documents
Adaptable to handle changing priorities and project requirements
Maintain strict confidentiality of sensitive information

Job Responsibility

Maintain accurate records of project-related documents, including drawings, specifications, contracts, and correspondence
Ensure that all documents are up to date, properly versioned, and accessible to relevant stakeholders
Work closely with project managers, engineers, and other team members to organise project documentation
Implement document control procedures to maintain data integrity and ensure compliance with industry standards
Create, populate & manage a live document tracker specific to the project to record all documents and transmittals
Assess the quality and properties of all incoming and outgoing official documentation
Proactively manage all aspects of the day-to-day running of the project office and provide full administrative support to the project team
Attend project review meetings and routinely report to the documentation manager
Represent the business, upholding our core values and behaviours with all internal and external customers, clients and third parties
Maintain business and client confidentiality, adhering to applicable Data Protection regulations and Information Security Standards

New

Document Controller

Randstad C&P are currently recruiting for a Document Controller on behalf of a n...

Location

United Kingdom , Middlesbrough

Salary:

30000.00 - 33000.00 GBP / Year

Randstad

Expiration Date

July 31, 2026

Requirements

Possess excellent computer skills and a strong willingness to master new software and applications
Bring proven experience working in a similar document control or administrative capacity within the construction industry
Familiar with utilising Electronic Document Management Systems (EDMS) and data sharing tools to manage information
Understand Building Information Modeling (BIM) as a core industry concept, with exposure to platforms like Navisworks
Display strong literacy, written communication, and verbal articulation skills
Demonstrate excellent time management, with a track record of meeting strict project deadlines
Work collaboratively as a flexible, dependable team player who supports the wider project group

Job Responsibility

Managing the controlled flow of drawings, models, and technical information through the project Common Data Environment (BIM 360 / ACC) in line with ISO 19650 / PAS1192 standards
Managing the flow of contract-led information and processes within the common data environment, including the handling of formal instructions, queries, variations, project registers, and general correspondence, while supporting procurement and site administration
Supporting the project team to ensure it maintains audit-ready QA and compliance records for a structured, ISO-aligned handover and digital project close-out
Providing general site administration support

What we offer

competitive salary up to £33,000 per annum
full-time and permanent
Monday to Friday, 42.5 hours per week
generous company pension scheme
34 days annual holidays including bank holidays

Fulltime

Contract Administrator

The Contracts Administrator is responsible for preparing, reviewing, negotiating...

Location

Australia , Muswellbrook

Salary:

Not provided

Bouygues Construction

Expiration Date

Until further notice

Requirements

Degree in Construction Management, Engineering, Economics, Quantity Surveying, Law, Commerce or equivalent
Post graduate qualifications e.g. graduate certificate, graduate diploma in Commerce, Accounting, Business, Construction, Property, Quantity Surveying, Law or other associated disciplines
Relevant commercial administration experience in Accounting, Finance, Engineering, or associated disciplines
Intermediate to advanced proficiency in relevant software packages such as Microsoft Suite (including Excel) and exposure to a contract management system (CRM)
Experience with a variety of project values and complexity
Understanding of document control experience in accordance with records management procedures
Interpret and apply relevant legislation/code on the project to prevent potential business exposure

Job Responsibility

Prepare and issue tender package documentation
Liaise with site teams to ensure timely recognition, notification and management of notices
Maintain register of notices
Manage contracts in Maximo and Contracts register
Understand and interpret scope of works for each subcontracted section of works and communicate to Project Team
Ensure procurement schedules are developed to reflect delivery requirements
Promptly attend to and manage claims/disputes and referral to Commercial Manager
Ensure that insurances are in place, adequate and current for Sub Contracts
Prepare tender documentation template from standard suite of contracts or as nominated by Head contract requirement
Ensure inclusion of Head contract requirements and conditions

Fulltime

Document Controller

We are looking for a detail-oriented Document Controller to support construction...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in document control, records management, or project documentation support within construction or contractor environments
Proficiency in scanning, indexing, compiling, and organizing large volumes of project documents in digital repositories
Ability to follow file naming conventions, folder structures, and document retention procedures with a high level of accuracy
Strong quality control skills with the ability to identify missing, unclear, misfiled, or incorrectly formatted documents
Comfortable working with project teams, consultants, contractors, and internal support groups to manage documentation needs
Solid computer skills, including experience with electronic filing systems and document archiving tools
Strong attention to detail, time management, and organizational skills in a fast-paced project setting

Job Responsibility

Manage electronic records for capital and non-capital projects by organizing, storing, and maintaining documentation in accordance with established archiving standards
Build and maintain structured project file systems that keep records easy to locate, current, and aligned with documentation procedures
Apply required naming standards to digital files so documents remain consistent, searchable, and properly categorized
Support staff and project stakeholders by locating and retrieving archived documents when needed for project work or reference
Review digital records for quality by confirming files are complete, readable, correctly oriented, and saved in the proper directory structure
Convert paper-based historical records into electronic files and place them in the correct folders based on the client’s document organization framework
Maintain as-built, design, standard, and as-is drawings, along with contract closeout records, in line with established policies and documentation controls
Partner with project teams, contractors, consultants, and IT to facilitate closeout documentation and support onboarding of records from project management systems into the final repository
Carry out additional document management and administrative tasks as assigned to support project operations

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Document Controller

We are seeking a highly organized and detail-oriented Document Controller to joi...

Location

United States , Santa Fe Springs

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
3–5 years of experience in a customer-facing, administrative, or document control role
Previous documentation experience within engineering, manufacturing, or project-based environments strongly preferred
Experience with electronic document control systems is a plus
Strong organizational, multitasking, and time management skills
Excellent written and verbal communication skills
Proficiency in Microsoft Word, Excel, and Outlook
Experience working with ERP systems required
Epicor ERP experience is a plus
Ability to quickly learn technical terminology and new technologies

Job Responsibility

Review project and customer documentation requirements outlined in purchase orders and contracts
Coordinate engineering and project documentation deliverables
Prepare, organize, and submit vendor documentation, schedules, transmittals, and data books to customers via email or electronic document management systems
Track pending documents and maintain weekly progress reports to ensure alignment with project manufacturing timelines
Monitor documentation and contractual deliverables to ensure deadlines are met
Maintain accurate document control records and provide project status updates
Coordinate with internal departments and external stakeholders regarding pending or overdue documentation
Support project closeout activities and ensure all contractual deliverables are completed
Prepare documentation packages for third-party inspections
Participate in customer kick-off meetings to understand project documentation requirements and maintain strong client communication

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Contract Administrator

Ringway are looking for a Contracts Administrator to join our highways team, sup...

Location

United Kingdom , Milton Keynes

Salary:

Not provided

Ringway

Expiration Date

Until further notice

Requirements

Admin experience within construction, highways or engineering
Strong organisation and attention to detail
Confident use of Microsoft 365
Ability to learn new systems quickly
Clear communication and a proactive approach

Job Responsibility

Support NEC contract administration through CEMAR
Manage early warnings, compensation events, quotations and correspondence
Track defects, completed works and outstanding actions
Provide commercial, operational and financial admin support
Manage document control, filing and meeting actions

What we offer

Exposure to how major highways and infrastructure contracts are managed
Experience working with NEC contracts and industry‑standard systems
A varied workload with no two days the same
Development opportunities with clear future pathways into commercial, operational or project roles
The chance to build a long‑term career within a supportive and established highways business
Flexible working arrangements including working from home

Fulltime

Document Controller

Datalec Precision Installations (DPI) is a leading provider of data centre desig...

Location

Indonesia , Batam

Salary:

Not provided

Datalec Precision Installations

Expiration Date

Until further notice

Requirements

Previous experience in document control or project administration
Proficiency in document management software and tools, SharePoint advantageous
Attention to detail and strong organisational skills
Systematic approach to managing documents
Able to handle changing priorities and project requirements
Maintain strict confidentiality of sensitive information

Job Responsibility

Maintain accurate records of project-related documents, including drawings, specifications, contracts, and correspondence
Ensure that all documents are up to date, properly versioned, and accessible to relevant stakeholders
Work closely with project managers, engineers, and other team members to organise project documentation
Implement document control procedures to maintain data integrity and compliance with industry standards
Create, populate & manage a live document tracker specific to the project to record all documents and transmittals
Assess the quality and properties of all incoming and outgoing official documentation
Proactively manage all aspects of the project office’s day-to-day operations and provide comprehensive administrative support to the project team
Attend project review meetings and report to the documentation manager routinely
Represent the business, upholding our core values and behaviours with all internal and external customers, clients and third parties
Maintain business and client confidentiality, adhering to applicable Data Protection regulations and Information Security Standards

Senior Contract Administrator

As a Senior Contract Administrator at FCC Environment, you will organise and sup...

Location

United Kingdom , Waltham Forest

Salary:

Not provided

Webrecruit

Expiration Date

Until further notice

Requirements

Proven experience in office management or senior administration
Experience managing and supervising an administration team
Strong payroll, budget management and financial administration experience
Excellent organisational and time management skills
Confident user of Microsoft Office and relevant systems
Strong communication skills with the ability to deal with staff at all levels
A professional, discreet and customer-focused approach

Job Responsibility

Managing and supervising the administration team to ensure effective day-to-day operations
Providing cover for administration staff during holidays and sickness
Co-ordinating office activities to ensure maximum efficiency
Overseeing all administrative functions within the service
Managing payroll administration, timesheets and resourcing queries
Liaising with recruitment agencies and ensuring onboarding documentation is processed accurately
Supporting recruitment, onboarding and training needs analysis
Creating purchase orders, managing accruals and controlling departmental budgets
Maintaining accurate filing systems, records and documentation
Producing weekly reports for the Senior Contract Manager/Contract Manager

What we offer

Competitive salary
20 days’ annual leave plus bank holidays
Pension scheme
Life insurance
On-the-job training and progression
Recognition scheme
Refer a friend scheme
Flexible benefits, including high street savings, cycle to work scheme and Gymflex membership (where applicable)
Access to an Employee Assistance Programme and Best Doctors Service via our Wellbeing Platform

Fulltime

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Document Controller / Contract Administrator

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