Document Controller & Administrator Job at Office Angels (Loughton)

Document Controller / Contract Administrator

As the Document Controller / Contract Administrator, you’ll: • Act as the primar...

Location

United Kingdom , Greater Manchester

Salary:

300.00 GBP / Day

Boden Group

Expiration Date

Until further notice

Requirements

Proven experience in document control or contract administration
Strong understanding of contractual processes and compliance
Excellent communication and organisational skills
Ability to work collaboratively and proactively identify issues
Proficiency in managing multiple priorities in a fast-paced environment.

Job Responsibility

Act as the primary liaison for the PMO and site Project Managers to manage contractual notices
Assess project impacts and determine necessary contractual responses
Maintain an up-to-date Notice Register for all contractual communications
Collaborate closely with the Commercial Manager to ensure contractual integrity
Attend project meetings and site visits to stay informed on project developments.

What we offer

Opportunity to work on diverse projects with a reputable company
A collaborative team environment
Competitive pay rate of £300 per day.

Fulltime

Document Controller / Pmo / Project Administrator

Mint Selection is supporting renewable energy and grid infrastructure projects a...

Location

United Kingdom

Salary:

Not provided

Mint Selection

Expiration Date

Until further notice

Requirements

Previous document control, PMO, or project administration experience within infrastructure, engineering, or energy sectors
Strong organisational and communication skills
Experience using document management systems and reporting tools
Ability to work within fast paced project environments
Renewable energy or construction project experience preferred

Job Responsibility

Manage project documentation including drawings, permits, and testing records
Maintain document control systems in line with project and quality requirements
Support reporting, trackers, and project administration activities
Coordinate communication between project teams and stakeholders
Support audits and regulatory compliance activities
Ensure project records are maintained accurately and efficiently

Document Controller

We are looking for a detail-oriented Document Controller to support construction...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in document control, records management, or project documentation support within construction or contractor environments
Proficiency in scanning, indexing, compiling, and organizing large volumes of project documents in digital repositories
Ability to follow file naming conventions, folder structures, and document retention procedures with a high level of accuracy
Strong quality control skills with the ability to identify missing, unclear, misfiled, or incorrectly formatted documents
Comfortable working with project teams, consultants, contractors, and internal support groups to manage documentation needs
Solid computer skills, including experience with electronic filing systems and document archiving tools
Strong attention to detail, time management, and organizational skills in a fast-paced project setting

Job Responsibility

Manage electronic records for capital and non-capital projects by organizing, storing, and maintaining documentation in accordance with established archiving standards
Build and maintain structured project file systems that keep records easy to locate, current, and aligned with documentation procedures
Apply required naming standards to digital files so documents remain consistent, searchable, and properly categorized
Support staff and project stakeholders by locating and retrieving archived documents when needed for project work or reference
Review digital records for quality by confirming files are complete, readable, correctly oriented, and saved in the proper directory structure
Convert paper-based historical records into electronic files and place them in the correct folders based on the client’s document organization framework
Maintain as-built, design, standard, and as-is drawings, along with contract closeout records, in line with established policies and documentation controls
Partner with project teams, contractors, consultants, and IT to facilitate closeout documentation and support onboarding of records from project management systems into the final repository
Carry out additional document management and administrative tasks as assigned to support project operations

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Document Controller

Document Controller Location: Warrington, Buckinghamshire, England Salary: £25 -...

Location

United Kingdom , Warrington

Salary:

25.00 - 35.00 GBP / Hour

Morson Talent

Expiration Date

Until further notice

Requirements

BPSS clearance
Experience in document control
Experience with EDMS
Knowledge of document numbering systems
Understanding of quality management systems

Job Responsibility

Registering and capturing of documents in the EDMS
Review of document formats, coding and adherence to checking & approval processes for signatures
Circulation of documents for review, information, acceptance etc.
Provision of daily/weekly and monthly status reports
Archiving, closeout and handover at project completion
Allocation of Cavendish and Client document numbering systems
Administration of the EDMS, performing Super user permission
Manage the Document Control Group shared Inbox
Control of electronic document and drawing files
Document revision process and retention

Fulltime

Document Controller

Make your mark as a document controller at our Abu Dhabi branch office. The docu...

Location

United Arab Emirates , Abu Dhabi

Salary:

Not provided

Boskalis

Expiration Date

Until further notice

Requirements

A bachelor’s degree in business administration, IT, record management or relevant
Maximum 3-5 years’ relevant work experience, preferably in a multinational company, multicultural environment
Advanced skills in ICT Office applications is a must (MS Excel and Sharepoint)
Good command of English (written and spoken)

Job Responsibility

Proactively advise project-, tender- and department heads on activities related to agreed document processes at the organizational level, as well as at project and tender levels
Communication, registration, and maintenance of organizational and client documentation using the applicable Electronic Document Management Systems (Sharepoint or similar)
Coordinate and perform all activities concerning and surrounding the assigned Document Management System(s), ensuring that the information is accurate and up to date. Proactively follow-up with document owners to maintain this
Verify compliance of Document Management plan and procedures by assessing the level of implementation in projects and departments and adjusting where needed
Installing SharePoint environment, applications, creating libraries and creating page
Troubleshooting SharePoint-related issues
Adding users and controlling access to the site pages and libraries
SharePoint training for the end-user and newly hired document controllers

What we offer

30 days of paid holiday after 6 months of work
Health insurance provided by company
Tickets provided by company
(online) courses in our Boskalis academy

Fulltime

Document Controller

Location

United States , Beverly

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting document control activities in a fast-paced administrative or operational environment
Working knowledge of document scanning, digital filing, and records organization practices
Strong attention to detail with the ability to handle repetitive tasks accurately and efficiently
Ability to compile, sort, and maintain large volumes of documentation in both paper and electronic formats
Proficiency with basic office software and document management tools
Effective organizational and time management skills with the ability to meet deadlines
Clear written and verbal communication skills for coordinating document-related requests

Job Responsibility

Manage the receipt, classification, and filing of project and operational documents to maintain an organized record system
Scan paper records into digital formats while checking image quality, completeness, and correct indexing
Compile documentation packages and prepare files for storage, distribution, or internal review
Maintain version control and naming consistency so current documents can be identified quickly and accurately
Track document status and update logs to reflect submissions, revisions, approvals, and archived records
Retrieve requested files promptly and provide document support to team members as needed
Review records for accuracy and completeness before processing to reduce errors and missing information

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Document Controller

The Document Controller is responsible for managing the entire lifecycle of docu...

Location

United States , Haworth

Salary:

90000.00 - 110000.00 USD / Year

Veolia

Expiration Date

Until further notice

Requirements

Bachelor’s degree in information management, library science, engineering, or a related field
Minimum 5 years of experience as a Document Control professional on large EPC or capital projects
Minimum 2 years of hands-on, administrative-level experience with Procore is required, specifically using the Documents, Drawings, RFIs, and Submittals tools
Proficiency in other document management systems (e.g., SharePoint, Documentum, AoDoc) is also desirable
Proficiency in Microsoft Word, Excel, and PowerPoint or Google Workspace equivalents
Exceptional organizational, communication, and interpersonal skills
Strong understanding of document control principles, practices, standards, and regulatory requirements, with a commitment to compliance and continuous improvement
Procore system expertise and user support capability
Meticulous attention to detail and accuracy in document management and record-keeping, including the ability to manage high document volumes and ensure document traceability
Ability to work effectively in a fast-paced environment, prioritize tasks, and adapt to changing Project requirements or circumstances

Job Responsibility

Manage the entire lifecycle of documentation and information flow within a construction Project
Develop, enforce, and continuously improve document control processes, procedures, and standards
Establish and maintain naming conventions, file structures, and metadata standards for organizing and categorizing Project documents
Produce document control reports and metrics, and identify and report document-related issues or risks
Implement and maintain a centralized document management system (DMS), utilizing Procore as the primary control system
Configure and customize the DMS to meet project-specific requirements
Maintain electronic and hard copy document repositories
Manage the full document lifecycle from receipt and submission through review, approval, distribution, and final archiving
Facilitate the review and approval of all Project documents, drawings, and specifications
Monitor document review cycles and ensure timely responses

What we offer

Paid time off policies
Health insurance
Dental insurance
Vision insurance
Life insurance
Savings accounts
Tuition reimbursement
Paid volunteering
Employer sponsored 401(k) plan
Sick leave – 56 hours

Fulltime

Document Controller

The Document Controller is responsible for the accurate, timely, and responsive ...

Location

United Kingdom , Chester

Salary:

20.00 - 23.50 GBP / Hour

Morson Talent

Expiration Date

Until further notice

Requirements

High attention to detail with consistent accuracy in data and information input
Proficient in Microsoft Word, Excel, and Visio
Developed planning, coordinating, organising, and communication skills
Ability to communicate clearly with non-specialist audiences
Broad understanding of document retention policies and document standards
Knowledge of security procedures related to document classification and storage
Familiarity with business management systems and document control processes
Experience working in a highly regulated environment
Customer orientation and collaborative working skills
Ability to work autonomously and manage multiple priorities

Job Responsibility

Managing the provision, filing, and retrieval of drawings and documents
Ensuring site records are promptly updated with approved documentation
Maintaining document control procedures in line with company policies and regulatory standards
Supporting the production and distribution of change management proposals
Maintaining document registers, trackers, and electronic document management systems

Fulltime

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Document Controller & Administrator

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