Document Control Specialist

• Oversee and manage the Document Management System (Oracle Primavera Unifier), including workflows, submittals, RFIs, letters, emails, and electronic filing
• Coordinate electronic and hard copy filing for technical documentation
• provide regular deliverable status reports to Project Managers
• Collaborate with Project Managers to ensure appropriate resources are aligned with each workflow step
• identify and communicate project risk indicators
• Train internal and partner users in effective system use and document control procedures
• Act as the subject matter expert for document control activities and contractual compliance
• Support QA/QC through audits of contractor document control activities
• conduct audits in the absence of QA/QC
• Maintain accurate and current project document lists
• Coordinate with Records Management for document archiving and long-term storage
• Liaise with vendors, contractors, and suppliers to verify the accuracy of technical documentation
• Operate under the supervision of a manager while supporting ongoing project needs

• Bachelor's degree in business, engineering, construction management, document management, or a related field preferred
• equivalent experience considered
• 5+ years of relevant experience in document control or construction project documentation
• Valid driver’s license required
• Proficiency in document control and project management systems
• Oracle Primavera Unifier and P6 preferred
• Familiarity with additional project/document management platforms is a plus
• Strong analytical and problem-solving skills with the ability to resolve moderately complex issues
• Proficient with standard business software (email, word processing, spreadsheets)
• Effective communicator with strong verbal and written communication skills
• Demonstrated flexibility, initiative, and judgment in dynamic environments

Experience in highly regulated industries such as electric utility, oil and gas, or power generation is preferred

Carex benefits