Document Control Specialist Job at Robert Half (Allentown)

Document Control Specialist

We are looking for a detail-oriented Document Control Specialist to join a manuf...

Location

United States , Pasadena

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong administrative skills
careful attention to detail
ability to coordinate effectively with multiple departments

Job Responsibility

Examine product labels before print release to verify alignment with approved source documents and established standards
Partner with internal teams, including marketing, to obtain corrections, revisions, and updated label content when changes are required
Maintain organized files, approval histories, and tracking logs to ensure documentation can be accessed and audited efficiently
Provide administrative support that helps daily departmental activities stay coordinated, accurate, and on schedule
Monitor document status and follow up with stakeholders to promote timely review, approval, and completion of label-related tasks
Enter and update documentation data with accuracy to support reporting, record retention, and regulatory readiness
Assist with additional clerical and documentation duties as needed to support business operations

What we offer

Medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Document Control Specialist

Location

United States , Colorado Springs

Salary:

59902.88 - 104159.49 USD / Year

Arcfield

Expiration Date

Until further notice

Requirements

BS with 5-7 years of experience, MS with 3-5 years of experience or PhD with 0-2 years. HS diploma with 8-10 years of related professional experience
Experience in handling and formatting classified documents
Work independently within a team environment
Detail-oriented with excellent organizational and communication skills
Experience using MS Office and Adobe Acrobat
Must possess and maintain an active DoD Top Secret clearance with the ability to obtain a DOE Q clearance

Job Responsibility

Prepare, process, and publish classified and unclassified program meeting minutes, briefings, technical reports, specifications, and summaries submitted by scientists and contract personnel
Reviewing documents for spelling, punctuation, syntax, and clarity
Revising documents to meet predetermined standards of style and accuracy
Scheduling and conducting peer reviews
Ensuring classified material is marked and protected at the appropriate level and category, and all handling of the classified material is tracked and documented
Scheduling Security reviews for classified documents
Collaborating with authors on suggested updates/improvements to documents
Provide status updates when the document meets specific milestones as it progresses through its workflow
Publish documents to PDF for distribution to other organizations via agreed upon methods
Coordinate and collaborate with other internal departments throughout the document management process to meet internal and external deadlines

What we offer

Health Insurance
Life Insurance
Paid Time Off
Holiday Pay
Short Term and Long-Term Disability
Retirement and Savings
Learning and Development opportunities
wellness programs

Fulltime

Document Control Specialist

The successful candidate will serve as a Document Control Specialist within the ...

Location

United States , Moffett Field

Salary:

55000.00 - 115000.00 USD / Year

Amentum

Expiration Date

Until further notice

Requirements

A certificate, associate's degree, bachelor's degree, or relevant experience in a related field is desired. Verified coursework or experience in a related field may also be considered.
Strong organizational skills, high attention to detail, and desire to learn new skills.
Experience with document control processes or configuration management preferred.
Proficient with Microsoft Office applications, SharePoint, Confluence, or similar content management tools.
Ability to work collaboratively with technical staff and SMEs.
Excellent written and verbal communication skills.
Ability to manage multiple tasks and deadlines in a fast‑paced environment.
This position also requires the candidate to complete on-the-job safety training to perform assigned work activities.
Must be able to obtain a NASA badge and gain access to the facilities.

Job Responsibility

Manage the full lifecycle of documents, including creation, revision, approval, publication, archiving, and periodic review.
Review incoming Document Change Requests for accuracy, completeness, and compliance with established guidelines.
Coordinate with subject matter experts and document owners to gather required updates and ensure technical accuracy.
Update and maintain internal and external web pages per stakeholder requests.
Upload new or revised documents, confirm accessibility, and verify that restricted documents remain protected.
Coordinate with engineering, quality, configuration management, and operations staff to ensure documentation aligns with current workflows and system updates.
Assist with general administrative activities within the Wind Tunnel Division as assigned.

What we offer

Health, dental, and vision insurance
Paid time off and holidays
Retirement benefits (including 401(k) matching)
Educational reimbursement
Parental leave
Employee stock purchase plan
Tax-saving options
Disability and life insurance
Pet insurance

Fulltime

Document Control Specialist

JR Automation, a Hitachi Group Company, is driven to deliver customer success wo...

Location

United States , Holland

Salary:

Not provided

JR Automation

Expiration Date

Until further notice

Requirements

Bachelor's Degree preferred, Associate's Degree required
1-3 years of working experience in Document Control or related role building and maintaining QMS
Experience auditing to ISO 9001:2015 or similar standard
Can write accurate technical documents with clarity, concision, and consistency
Can produce documents that serve the needs of appropriate audiences, as well as edit documents created by others to ensure overall quality and professionalism
Can confidently communicate and collaborate through a variety of mediums with a variety of employees, ranging in function and personality
Can collect feedback from varying stakeholders and integrate and/or moderate ideas to produce quality documents and document management
Possesses the ability to identify and rectify inconsistencies, gaps, or other areas for improvement in all internal documents
Attention to detail must be executed regarding content, formatting, grammatical accuracy, and document deliverables
Ability to stay on task while ensuring a variety of activities can be completed within deadlines

Job Responsibility

Serve as the QMS documentation subject-matter expert (SME), providing guidance on documentation requirements, adequacy, and compliance status
Lead cross-functional teams of process owners, content experts, and functional SMEs through document harmonization efforts, including coordination of multiple change requests
Communicate document changes and administer employee notifications
Evaluate business processes to ensure compliance with quality requirements and evolving business needs
facilitate or participate in continuous improvement initiatives
Manage master project folder templates and support teams during project folder compliance audits
Assist with administration and ongoing maintenance of the organizational Knowledge Base database
Support the Quality Manager in maintaining site compliance with ISO 9001:2015 requirements
Train management and employees on ISO 9001:2015 standards and QMS expectations
Support Quality and Regulatory plans, implementation, and capability-building efforts as the business grows

What we offer

Competitive wages
medical benefits starting your first day
paid parental leave
Opportunity to work on customized, 1-of-1 automation projects
A collaborative, engineering-driven environment
Career growth and skill development opportunities
A role where craftsmanship and quality truly matter
Work with cutting edge and innovative technologies

Fulltime

Document Control Specialist

We are looking for a skilled Document Control Specialist to join our team on a s...

Location

United States , Seatac

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in SharePoint, including administration and feature optimization
Ability to handle Adobe PDF creation and editing with attention to detail
Strong organizational skills to manage large volumes of document management effectively
Excellent communication skills to collaborate with teams and address technical issues
Familiarity with HR document formatting standards and practices
Ability to troubleshoot and resolve SharePoint-related challenges

Job Responsibility

Create, edit, and format documents using word processing software to meet project specifications
Manage and organize document repositories within SharePoint for streamlined access and collaboration
Convert and process documents into PDF format while ensuring accuracy and compliance with standards
Assist in SharePoint administration tasks, including user permissions and feature configurations
Collaborate with HR teams to maintain document consistency and resolve formatting issues
Monitor and update SharePoint features to optimize functionality and user experience
Review and proofread HR documents for errors and discrepancies before final submission
Maintain organized records of processed Human Resources documents for reference and reporting

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Document Control Specialist

The Document Control Specialist will be the vital link between engineers and man...

Location

United States , Houston

Salary:

Not provided

Amentum

Expiration Date

Until further notice

Requirements

HS diploma or its equivalent
Proficiency using computers
Experience with MS Office (Word and Excel) and data programs
Good written and verbal communication skills
Strong organizational skills

Job Responsibility

Be the vital link between engineers and management in the Crew and Thermal Systems Division Systems Test Branch for Test Request Processing (Form 90s and STB-1A forms), Project Document Creation, and Checklists
Need to be detail oriented, be able to work under deadlines and capable of switching tasks without dropping the ball
Be cognizant of process bottlenecks and proactively make recommendations for improvements and identify process automation opportunities
Maintain databases by entering new and updated project information
Responsible for complying with data integrity and security policies, printing and scanning files and generating reports
Respond to queries for information and access relevant files
Organization skills, with an ability to stay focused on assigned tasks
Attention to detail
Computer savvy
Confidentiality

What we offer

Excellent personal and professional career growth
9/80 work schedule (every other Friday off), when applicable
Onsite cafeteria (breakfast & lunch)
Health, dental, and vision insurance
Paid time off and holidays
Retirement benefits (including 401(k) matching)
Educational reimbursement
Parental leave
Employee stock purchase plan
Tax-saving options

Fulltime

Document Control Specialist

We are looking for a meticulous and organized individual to join a condominium a...

Location

United States , Houston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in document control or recordkeeping roles
Familiarity with legal or compliance-related documentation
Strong organizational skills and attention to detail
Ability to follow structured processes and templates
Excellent communication skills for collaborating with team members
Proficiency in handling sensitive information with discretion
Basic clerical skills to assist in office-related tasks as required

Job Responsibility

Assess and analyze hard copy records accumulated over 40 years to identify essential information
Utilize templates and guidelines to index and catalog documents for streamlined access and compliance
Sort and organize records into categories such as legal, financial, maintenance, and resident communications
Safeguard confidentiality while preparing non-essential documents for secure disposal
Collaborate with office staff and board members to address document-related questions and verify information
Ensure all organized files are stored in alignment with established condominium association protocols
Support light administrative tasks related to document management and office organization when needed

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Document Control Specialist

The contract Document Control Specialist is responsible for managing and maintai...

Location

United States , Berkeley

Salary:

44.00 - 47.00 USD / Hour

Caribou Biosciences

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in GxP document control within a pharmaceutical or biotechnology company
At least 2 years of hands-on experience managing documentation within the Veeva EDMS platform
Minimum of 2 years of experience working in a GMP-regulated environment
Strong organizational, prioritization, and planning skills, with the ability to manage multiple tasks in a fast-paced, team-oriented environment
Strong verbal and written communication skills
Proficient in working on a PC machine

Job Responsibility

Manage GxP-controlled documents, including but not limited to SOPs, Process Records, Work Instructions, Forms, Templates, Policies, Batch Records, and Test Records
Manage document collaboration, formatting, numbering, issuance, revision, and archival in accordance with established procedures
Process document change control requests through the Document Change Control (DCC) process
Track and manage periodic document reviews
Administer and maintain the Veeva Electronic Document Management System (EDMS)
Route documents for review and approval using DocuSign
Archive controlled documents in SharePoint and Veeva
Support training-related activities in Veeva
Assist with preparation, tracking, and presentation of document control and training-related KPIs
Provide document control or system-related training to staff

Fulltime

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Document Control Specialist

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