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Arcfield Logo Arcfield · IT - Administration

Document Control Specialist

United States, Colorado Springs 59902.88 - 104159.49 USD / Year · Job Posted June 10, 2026
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Job Responsibility

  • Prepare, process, and publish classified and unclassified program meeting minutes, briefings, technical reports, specifications, and summaries submitted by scientists and contract personnel
  • Reviewing documents for spelling, punctuation, syntax, and clarity
  • Revising documents to meet predetermined standards of style and accuracy
  • Scheduling and conducting peer reviews
  • Ensuring classified material is marked and protected at the appropriate level and category, and all handling of the classified material is tracked and documented
  • Scheduling Security reviews for classified documents
  • Collaborating with authors on suggested updates/improvements to documents
  • Provide status updates when the document meets specific milestones as it progresses through its workflow
  • Publish documents to PDF for distribution to other organizations via agreed upon methods
  • Coordinate and collaborate with other internal departments throughout the document management process to meet internal and external deadlines
  • Organize, prioritize, and track to completion each project assigned
  • Provide status reports on current tasking
  • Follow Security procedures and document control requirements to ensure the proper handling, marking, and tracking of classified information at all times between various closed area vaults and GSA approved safes
  • Track and perform data uploads to and downloads from closed systems, to include trusted downloads
  • Conduct an annual classified inventory of the department’s classified holdings
  • Provide meeting support to include: assisting with food and beverage set-up and clean-up, and providing assistance to the meeting POC as required during the meeting
  • Collaborate and contribute to the overall effectiveness of the Business Services team
  • Perform other administrative duties as assigned

Requirements

  • BS with 5-7 years of experience, MS with 3-5 years of experience or PhD with 0-2 years. HS diploma with 8-10 years of related professional experience
  • Experience in handling and formatting classified documents
  • Work independently within a team environment
  • Detail-oriented with excellent organizational and communication skills
  • Experience using MS Office and Adobe Acrobat
  • Must possess and maintain an active DoD Top Secret clearance with the ability to obtain a DOE Q clearance

Nice to have

  • A bachelor’s degree and at least 5+ years of related professional experience
  • Technical writing/editing experience
  • Have experience using MS SharePoint, FrameMaker
  • Advanced experience with MS Word using styles and templates
  • Experience working in a classified environment and with security-related operations
  • Have experience handling Department of Energy classified documents
  • Collaborate in a team environment to gain efficiencies and improve process flow, as well as develop new services

What we offer

  • Health Insurance
  • Life Insurance
  • Paid Time Off
  • Holiday Pay
  • Short Term and Long-Term Disability
  • Retirement and Savings
  • Learning and Development opportunities
  • wellness programs
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