Document Control Specialist Job at Robert Half (Seatac)

Document Control Specialist

The successful candidate will serve as a Document Control Specialist within the ...

Location

United States , Moffett Field

Salary:

55000.00 - 115000.00 USD / Year

Amentum

Expiration Date

Until further notice

Requirements

A certificate, associate's degree, bachelor's degree, or relevant experience in a related field is desired. Verified coursework or experience in a related field may also be considered.
Strong organizational skills, high attention to detail, and desire to learn new skills.
Experience with document control processes or configuration management preferred.
Proficient with Microsoft Office applications, SharePoint, Confluence, or similar content management tools.
Ability to work collaboratively with technical staff and SMEs.
Excellent written and verbal communication skills.
Ability to manage multiple tasks and deadlines in a fast‑paced environment.
This position also requires the candidate to complete on-the-job safety training to perform assigned work activities.
Must be able to obtain a NASA badge and gain access to the facilities.

Job Responsibility

Manage the full lifecycle of documents, including creation, revision, approval, publication, archiving, and periodic review.
Review incoming Document Change Requests for accuracy, completeness, and compliance with established guidelines.
Coordinate with subject matter experts and document owners to gather required updates and ensure technical accuracy.
Update and maintain internal and external web pages per stakeholder requests.
Upload new or revised documents, confirm accessibility, and verify that restricted documents remain protected.
Coordinate with engineering, quality, configuration management, and operations staff to ensure documentation aligns with current workflows and system updates.
Assist with general administrative activities within the Wind Tunnel Division as assigned.

What we offer

Health, dental, and vision insurance
Paid time off and holidays
Retirement benefits (including 401(k) matching)
Educational reimbursement
Parental leave
Employee stock purchase plan
Tax-saving options
Disability and life insurance
Pet insurance

Fulltime

Document Control Specialist

JR Automation, a Hitachi Group Company, is driven to deliver customer success wo...

Location

United States , Holland

Salary:

Not provided

JR Automation

Expiration Date

Until further notice

Requirements

Bachelor's Degree preferred, Associate's Degree required
1-3 years of working experience in Document Control or related role building and maintaining QMS
Experience auditing to ISO 9001:2015 or similar standard
Can write accurate technical documents with clarity, concision, and consistency
Can produce documents that serve the needs of appropriate audiences, as well as edit documents created by others to ensure overall quality and professionalism
Can confidently communicate and collaborate through a variety of mediums with a variety of employees, ranging in function and personality
Can collect feedback from varying stakeholders and integrate and/or moderate ideas to produce quality documents and document management
Possesses the ability to identify and rectify inconsistencies, gaps, or other areas for improvement in all internal documents
Attention to detail must be executed regarding content, formatting, grammatical accuracy, and document deliverables
Ability to stay on task while ensuring a variety of activities can be completed within deadlines

Job Responsibility

Serve as the QMS documentation subject-matter expert (SME), providing guidance on documentation requirements, adequacy, and compliance status
Lead cross-functional teams of process owners, content experts, and functional SMEs through document harmonization efforts, including coordination of multiple change requests
Communicate document changes and administer employee notifications
Evaluate business processes to ensure compliance with quality requirements and evolving business needs
facilitate or participate in continuous improvement initiatives
Manage master project folder templates and support teams during project folder compliance audits
Assist with administration and ongoing maintenance of the organizational Knowledge Base database
Support the Quality Manager in maintaining site compliance with ISO 9001:2015 requirements
Train management and employees on ISO 9001:2015 standards and QMS expectations
Support Quality and Regulatory plans, implementation, and capability-building efforts as the business grows

What we offer

Competitive wages
medical benefits starting your first day
paid parental leave
Opportunity to work on customized, 1-of-1 automation projects
A collaborative, engineering-driven environment
Career growth and skill development opportunities
A role where craftsmanship and quality truly matter
Work with cutting edge and innovative technologies

Fulltime

Document Control Specialist

The Document Control Specialist will be the vital link between engineers and man...

Location

United States , Houston

Salary:

Not provided

Amentum

Expiration Date

Until further notice

Requirements

HS diploma or its equivalent
Proficiency using computers
Experience with MS Office (Word and Excel) and data programs
Good written and verbal communication skills
Strong organizational skills

Job Responsibility

Be the vital link between engineers and management in the Crew and Thermal Systems Division Systems Test Branch for Test Request Processing (Form 90s and STB-1A forms), Project Document Creation, and Checklists
Need to be detail oriented, be able to work under deadlines and capable of switching tasks without dropping the ball
Be cognizant of process bottlenecks and proactively make recommendations for improvements and identify process automation opportunities
Maintain databases by entering new and updated project information
Responsible for complying with data integrity and security policies, printing and scanning files and generating reports
Respond to queries for information and access relevant files
Organization skills, with an ability to stay focused on assigned tasks
Attention to detail
Computer savvy
Confidentiality

What we offer

Excellent personal and professional career growth
9/80 work schedule (every other Friday off), when applicable
Onsite cafeteria (breakfast & lunch)
Health, dental, and vision insurance
Paid time off and holidays
Retirement benefits (including 401(k) matching)
Educational reimbursement
Parental leave
Employee stock purchase plan
Tax-saving options

Fulltime

Document Control Specialist

We are looking for a meticulous and organized individual to join a condominium a...

Location

United States , Houston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in document control or recordkeeping roles
Familiarity with legal or compliance-related documentation
Strong organizational skills and attention to detail
Ability to follow structured processes and templates
Excellent communication skills for collaborating with team members
Proficiency in handling sensitive information with discretion
Basic clerical skills to assist in office-related tasks as required

Job Responsibility

Assess and analyze hard copy records accumulated over 40 years to identify essential information
Utilize templates and guidelines to index and catalog documents for streamlined access and compliance
Sort and organize records into categories such as legal, financial, maintenance, and resident communications
Safeguard confidentiality while preparing non-essential documents for secure disposal
Collaborate with office staff and board members to address document-related questions and verify information
Ensure all organized files are stored in alignment with established condominium association protocols
Support light administrative tasks related to document management and office organization when needed

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Document Control Specialist

The contract Document Control Specialist is responsible for managing and maintai...

Location

United States , Berkeley

Salary:

44.00 - 47.00 USD / Hour

Caribou Biosciences

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in GxP document control within a pharmaceutical or biotechnology company
At least 2 years of hands-on experience managing documentation within the Veeva EDMS platform
Minimum of 2 years of experience working in a GMP-regulated environment
Strong organizational, prioritization, and planning skills, with the ability to manage multiple tasks in a fast-paced, team-oriented environment
Strong verbal and written communication skills
Proficient in working on a PC machine

Job Responsibility

Manage GxP-controlled documents, including but not limited to SOPs, Process Records, Work Instructions, Forms, Templates, Policies, Batch Records, and Test Records
Manage document collaboration, formatting, numbering, issuance, revision, and archival in accordance with established procedures
Process document change control requests through the Document Change Control (DCC) process
Track and manage periodic document reviews
Administer and maintain the Veeva Electronic Document Management System (EDMS)
Route documents for review and approval using DocuSign
Archive controlled documents in SharePoint and Veeva
Support training-related activities in Veeva
Assist with preparation, tracking, and presentation of document control and training-related KPIs
Provide document control or system-related training to staff

Fulltime

Document Control Specialist

The Document Control Specialist will oversee and maintain construction project d...

Location

United States , Madison

Salary:

30.00 - 32.00 USD / Hour

Carex Consulting Group

Expiration Date

Until further notice

Requirements

Bachelor's degree in business, engineering, construction management, document management, or a related field preferred
equivalent experience considered
5+ years of relevant experience in document control or construction project documentation
Valid driver’s license required
Proficiency in document control and project management systems
Oracle Primavera Unifier and P6 preferred
Familiarity with additional project/document management platforms is a plus
Strong analytical and problem-solving skills with the ability to resolve moderately complex issues
Proficient with standard business software (email, word processing, spreadsheets)
Effective communicator with strong verbal and written communication skills

Job Responsibility

Oversee and manage the Document Management System (Oracle Primavera Unifier), including workflows, submittals, RFIs, letters, emails, and electronic filing
Coordinate electronic and hard copy filing for technical documentation
provide regular deliverable status reports to Project Managers
Collaborate with Project Managers to ensure appropriate resources are aligned with each workflow step
identify and communicate project risk indicators
Train internal and partner users in effective system use and document control procedures
Act as the subject matter expert for document control activities and contractual compliance
Support QA/QC through audits of contractor document control activities
conduct audits in the absence of QA/QC
Maintain accurate and current project document lists

What we offer

Carex benefits

Fulltime

Document Control Specialist

We are looking for highly organized and data driven Document Control Specialist ...

Location

Salary:

Not provided

AM Technical Solutions

Expiration Date

Until further notice

Requirements

Strong inter-department coordination and communication skills
Proficiency in Microsoft Office, including Access, Excel, Word, and knowledge of PDF markup tools
must have strong working knowing of Excel and database management
Familiar with standard concepts, practices, and procedures within document control or construction document control field
Familiar with security of documentation or understanding of information security guidelines
Strong eye for detail and ability to work through issues w/o supervision

Job Responsibility

Review documentation for errors and incomplete information
File documentation both hard copy and electronically
File, audit, track and maintain incoming and outgoing document tracking system of confidential and non-confidential construction documents according to established procedures and standards for security and document organization
Maintain digital and paper-based documentation
Assist construction management and engineering personnel in preparation, revision, routing and distribution of quality documentation and procedures

Document Control Specialist

The Document Control Specialist supports the Quality team by managing and mainta...

Location

United States , Greenville

Salary:

Not provided

Synapse - Manufacturing

Expiration Date

Until further notice

Requirements

Able to read and understand mechanical drawings from SOLIDWORKS
Attention to detail is required
Analytical & problem-solving skills & ability to multitask
Able to work independently with minimal supervision.
Highly organized with meticulous attention to detail and follow-through
Excellent interpersonal, verbal and written communication skills
Effectively communicate and understand instructions both verbally and written
Reliable, dependable, and able to work overtime when required
Able to work in a team environment and take direction well
Computer literacy, proficient in the use of Microsoft Office Suite

Job Responsibility

Ensures that company quality system documentation are adequately approved, controlled, and maintained
Proposes and implements improvements to document control systems
Prepares and processes approvals for quality system document changes
Maintain shared documented processes and engineering drawings with an active spreadsheet
Ensure proper accessibility and maintenance of documents
Ensure that all technical documents are collected and registered in their correct system.
Notify personnel of updated document versions and how to access them.
Works with documents and records across various departments.
Input and maintain data in company ERP system
Maintain regular and punctual attendance

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