Document Control Coordinator Job at Aplin (Winnipeg)

Document Control Coordinator

As the Document Control Coordinator, you will be responsible for ensuring the sm...

Location

United Kingdom , Reading

Salary:

32000.00 - 35000.00 GBP / Year

Rhodar Industrial Services Ltd

Expiration Date

Until further notice

Requirements

Proven experience in an administrative, document control, or project support role
Proficient in Microsoft Excel and other MS Office tools
Excellent organisational and communication skills
Experience maintaining trackers and managing workflow documentation
Able to work independently and manage competing priorities

Job Responsibility

Manage and maintain document workflows from quotation to contract award, ensuring accuracy, completeness, and version control
Update and monitor document trackers, flagging outstanding actions and ensuring timely closure
Ensure all project documentation complies with company and client-specific requirements
Maintain an organised and auditable document filing system (digital and/or physical)
Develop and distribute a detailed six-week lookahead schedule using Microsoft Excel, incorporating inputs from multiple project team members
Support project teams in ensuring planned activities are visible, tracked, and communicated effectively
Assist in the preparation and collation of the Lifetime Quality Record (LTQR) pack at project completion
Cross-reference quality documentation against Inspection and Test Plans (ITPs) to verify compliance and completeness
Work with the Construction Manager to ensure all required verification documents are compiled accurately and submitted in a timely manner

What we offer

Part of an EOT (Employee-Owned Trust) with the potential to earn an annual bonus, based on profitability of the business
25 days holiday (plus bank holidays) as standard, plus up to 5 additional days based on length of service
Christmas shutdown (utilising annual leave & bank holidays)
Annual pay review
Company pension scheme with enhanced contributions
Flexible start and finish times
Free on-site parking
Annual appraisal, including learning & development plan
Excellent career progression and training opportunities
Investors in People recognition – 2015, 2019 and 2022

Fulltime

Document Control Coordinator Iv

The ideal candidate should possess expertise in Gas, Liquids, and Power projects...

Location

Canada , Edmonton

Salary:

Not provided

Randstad

Expiration Date

July 13, 2026

Requirements

Diploma in Information/Business Analysis/Records Management/Library Studies or equivalent post-secondary education coupled with relevant experience
A minimum of five (5) years of experience in a project environment or equivalent related field
Demonstrated expertise in identifying, tracking, and managing data pertaining to assets
Proven ability to work autonomously and with minimal supervision
Strong computer skills, including advanced proficiency in Microsoft Office Suite, SharePoint, OneDrive, and Teams
Experience and/or developmental knowledge of SharePoint or other document control systems
Self-motivated team player with the ability to collaborate effectively with team members to achieve deliverables
Exceptional analytical, interpretive, organizational, and problem-solving skills
Capacity to handle a high workload, tight timelines, and high-impact activities
Skillful in prioritizing and managing multiple assignments, meeting established deadlines while aligning with project requirements

Job Responsibility

Delivering Document Control and Records Turnover services for Gas, Liquids, and Power projects, while supporting and communicating Business Unit requirements across the project lifespan
Coordinating with internal and external parties to ensure timely turnover of vendor records in compliance with Final Vendor Data Book requirements
Processing project documentation for retention through the auditing of records, asset data, and the attribution of metadata
Collaborating with internal and external stakeholders to address and rectify record and data deficiencies, while independently managing multiple projects in a fast-paced environment
Proactively resolving problems and providing innovative solutions
Interpreting project-specific business requirements, ensuring alignment with project lifecycle gating methodologies, and compliance standards for records turnover to the appropriate Business Authorities
Recommending process improvements to enhance efficiencies within the team and stakeholder groups
Offering expertise in using and integrating existing information management tools and applications (SharePoint, Excel, Word, PowerBI, Bluebeam, etc.) to facilitate effective project management

Fulltime

Regulatory Document Control Coordinator

The Regulatory Document Control Coordinator is responsible for the organization'...

Location

United States , Sacramento, CA

Salary:

22.60 - 32.79 USD / Hour

Rentokil Initial

Expiration Date

Until further notice

Requirements

1-3 years of experience in administrative roles
Proficient in Microsoft Office Suite and Google Drive
Experience in document control
Strong written and verbal communication Skills
Technical proficiency in using electronic document systems
Attention to detail to thoroughly review documents for accuracy and consistency
Strong written and verbal communication skills
Analytical skills to identify issues and suggest improvements
High School diploma or GED required

Job Responsibility

Systematically organize product labels and SDS documents for Federal, State, and County compliance
Track document revisions, ensuring the latest version is accessible
Maintain open communication with vendors and manufacturers for requests of documents, ensuring timely delivery
Communicate the need for updated vendor and/or manufacturer contact information (Procurement Manager or Buyer)
Distribution of label and SDS documents (Web Administrator, Sales, Service Center Manager, or customers)
Link documents into the NAV system
Create an electronic document system based on service location product inventory, including user access control and document workflows
Archive inactive documents as needed electronically
Monitor compliance with document control procedures and regulatory requirements
Provide administrative and day-to-day support

What we offer

Health benefits including Medical, Dental, Vision, Disability, and Life Insurance
401(k) retirement plan with company-matching contributions
Vacation days & sick days
Company-paid holidays & floating holidays
Tuition Reimbursement benefits (for FT Colleagues)
Training and development programs available

Fulltime

HV Control Person / Electrical Control Coordinator

Select Offshore is seeking qualified and safety-driven HV Control Persons / Elec...

Location

United States

Salary:

Not provided

Select Offshore

Expiration Date

Until further notice

Requirements

Proven experience in HV operations within offshore wind or power generation environments
Recognised HV switching and ECC qualifications
Strong working knowledge of WTSR and SCADA systems
Excellent attention to detail, documentation, and safety leadership
Ability to coordinate with multiple disciplines in a fast-paced offshore setting
Must be eligible to work in the United States

Job Responsibility

Manage all HV switching, isolation, and energization operations offshore
Act as Electrical Control Coordinator (ECC) for the site
Operate and monitor SCADA systems to track turbine and substation performance
Respond to system alarms, conduct fault finding, and resolve operational issues
Implement switching plans in collaboration with the commissioning team
Maintain detailed records of all HV activities and operations
Enforce WTSR and ensure compliance with all electrical safety rules
Liaise with engineers, contractors, and control room operators to ensure safe coordination
Conduct risk assessments and contribute to HSE compliance
Assist in compiling handover documentation for the Service team

Fulltime

Document Control Specialist

Location

United States , Colorado Springs

Salary:

59902.88 - 104159.49 USD / Year

Arcfield

Expiration Date

Until further notice

Requirements

BS with 5-7 years of experience, MS with 3-5 years of experience or PhD with 0-2 years. HS diploma with 8-10 years of related professional experience
Experience in handling and formatting classified documents
Work independently within a team environment
Detail-oriented with excellent organizational and communication skills
Experience using MS Office and Adobe Acrobat
Must possess and maintain an active DoD Top Secret clearance with the ability to obtain a DOE Q clearance

Job Responsibility

Prepare, process, and publish classified and unclassified program meeting minutes, briefings, technical reports, specifications, and summaries submitted by scientists and contract personnel
Reviewing documents for spelling, punctuation, syntax, and clarity
Revising documents to meet predetermined standards of style and accuracy
Scheduling and conducting peer reviews
Ensuring classified material is marked and protected at the appropriate level and category, and all handling of the classified material is tracked and documented
Scheduling Security reviews for classified documents
Collaborating with authors on suggested updates/improvements to documents
Provide status updates when the document meets specific milestones as it progresses through its workflow
Publish documents to PDF for distribution to other organizations via agreed upon methods
Coordinate and collaborate with other internal departments throughout the document management process to meet internal and external deadlines

What we offer

Health Insurance
Life Insurance
Paid Time Off
Holiday Pay
Short Term and Long-Term Disability
Retirement and Savings
Learning and Development opportunities
wellness programs

Fulltime

Inventory Control Coordinator

We are looking for an Inventory Control Coordinator to support inventory accurac...

Location

United States , Palo Alto

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
At least 3 years of experience in inventory control, inventory coordination, or a closely related supply chain support role
Working knowledge of inventory management methods, stock control principles, and system-based inventory maintenance
Proficiency with data entry, computer applications, and report preparation in support of inventory tracking and analysis
Ability to review metrics, identify trends, and use data to improve inventory levels and location performance
Strong verbal and written communication skills with the ability to train staff and work effectively in a customer-focused environment
Demonstrated commitment to compliance, quality standards, confidentiality, and established workplace policies and procedures
Ability to maintain a detail-oriented, clean, and organized work area while collaborating effectively with cross-functional teams

Job Responsibility

Maintain inventory records within Lawson and routinely verify data integrity to support accurate supply management across assigned locations
Analyze usage trends, stock levels, and item movement to recommend appropriate par adjustments, product placement changes, and removal of underutilized stock
Create and document standard operating procedures for inventory workflows and supply location practices to promote consistency and efficiency
Train frontline team members on handheld tools and relevant Lawson functions based on their job responsibilities and level of system access
Support the setup of new par locations by validating item details and ensuring inventory information is correctly established in the system
Produce recurring inventory reports and performance metrics for daily, weekly, and monthly review, including utilization, turns, and location effectiveness
Investigate inventory discrepancies, cycle count variances, and other stock issues, then assist with root cause analysis and corrective actions
Carry out cycle count audits, complete required documentation, and help maintain organized work areas in accordance with safety and infection prevention expectations
Process inventory-related paperwork accurately and respond appropriately to operational or emergency procedures as required by site policy

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

Inventory Control Coordinator

We are looking for an Inventory Control Coordinator to support supply operations...

Location

United States , Palo Alto

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
At least 3 years of experience in inventory control or inventory management
Working knowledge of inventory practices, stock control methods, and related operational systems
Proficiency with data entry and computer applications used to maintain, access, and analyze inventory information
Strong verbal and written communication skills in a customer-focused work setting
Ability to prepare reports, review data accurately, and support audits and process compliance
Capable of maintaining a detail-oriented, organized workspace and collaborating effectively with diverse teams
Demonstrated ability to learn new tools, apply sound judgment, and solve operational problems efficiently.

Job Responsibility

Oversee inventory records within Lawson by updating item and location data regularly and verifying ongoing accuracy across supply points
Analyze usage trends, stock levels, and inventory movement to recommend appropriate par levels, item placement, and removal of underutilized stock
Create and document standardized procedures for inventory workflows and system-related tasks to support consistent daily operations
Train frontline team members on handheld devices and approved system functions based on role-specific access and operational needs
Support the setup of new supply locations by confirming correct system configuration and inventory alignment
Develop recurring reports on inventory performance, location utilization, counts, and key metrics for daily, weekly, and monthly review
Conduct and audit cycle count activities, investigate discrepancies, and contribute to root cause analysis for inventory variances
Monitor inventory issues through resolution while promoting cost control, operational efficiency, and best practices across supply areas
Complete required documentation, maintain clean and organized work areas, and follow all safety, infection prevention, and emergency response expectations.

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Inventory Control Coordinator

We are looking for an Inventory Control Coordinator to support inventory accurac...

Location

United States , Palo Alto

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
At least 3 years of experience in inventory control, inventory coordination, or supply management
Working knowledge of inventory management methods, stock control practices, and related operating procedures
Proficiency with data entry and computer-based systems used to track, review, and maintain inventory information
Ability to analyze inventory data, prepare reports, and use metrics to support operational decisions
Strong verbal and written communication skills in a service-oriented environment
Ability to stay organized, maintain accuracy, and manage documentation in a fast-paced setting
Commitment to professionalism, teamwork, compliance, and respectful interaction with patients, visitors, and colleagues

Job Responsibility

Maintain accurate inventory records by routinely reviewing and updating data within Lawson and correcting discrepancies as needed
Analyze usage trends, stock levels, and inventory performance to recommend appropriate par levels, product placement, and removal of inactive items
Create and document standardized inventory procedures to support consistent system use and day-to-day supply location management
Train staff on handheld devices and Lawson functions relevant to their responsibilities, reinforcing proper inventory practices and workflow compliance
Set up new par locations in the inventory system and verify that item and location details are entered correctly
Drive process improvements that reduce excess inventory, improve stockroom efficiency, and help control supply-related expenses
Produce recurring reports on inventory utilization, counts, and key performance metrics for daily, weekly, and monthly review
Oversee cycle count activities, audit results for accuracy, and investigate root causes of variances or recurring inventory issues
Complete required documentation, maintain orderly work areas, and follow safety, infection prevention, and emergency response procedures in all assigned tasks

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Select Country

Document Control Coordinator

Job Description

Job Responsibility

Requirements

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