Document Control Coordinator Job at Randstad (Montreal)

Document Control Coordinator

Randstad

Location:
Canada , Montreal

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Are you ready to build a career and a legacy you can be truly proud of with Canada's largest general contractor? We are partnering with Canada's largest general contractor to recruit a Document Control Coordinator. Our client, a 100% employee-owned organization regularly named one of North America's Best Managed Companies, is rapidly expanding its presence across the Quebec market, bringing exciting new projects right to the heart of downtown Montreal. If you are an organized, proactive and motivated professional with experience in the construction field, we would love to connect with you submit your application today!

Job Responsibility:

Ensuring that project documents and drawings are compliant with company standards and project requirements
Reviewing documents and drawings for necessary data, entering appropriate data into document tracking system, and checking records for accuracy and completion
Ensuring that all documents are filed electronically on the project computer network and that a record of these filings are recorded in the appropriate system
Updating project and contract documents (drawings and specifications) as directed by the project team
Ensuring that all required documentation is distributed to required stakeholders internally and externally
Maintaining project master document register and document distribution matrix
Assisting in the preparation of project turnover materials including the generation of operations and maintenance manuals, assembly of all documents, and the organization and presentation of the materials
Ensuring that all documents are properly submitted to all relevant stakeholders in compliance with contractual requirements and using mandated file transfer protocol or document management system
Auditing document log and project file, identify document discrepancies, and expedites delivery of missing documents
Complete and distribute reports related to project documentation and the document management process
Report on status of document management process to project manager and drawing/document control supervisor
Assist with the design and implementation of solutions addressing document management issues
Liaise with the project team and external parties for verification and resolution of relevant project and contract documentation issues

Requirements:

High school diploma required. Postsecondary degree or diploma or certificate in office administration program considered an asset
2 years of progressive experience as a document control coordinator, in the construction industry is a big plus
Excellent verbal and written communication skills in both French and English
Strong computer skills and ability to quickly learn the company's and client-specific software, working knowledge of Aconex (would be an asset to have)
Ability to perform moderately complex tasks with a high level of accuracy
Ability to proactively recognize problems and provide solutions
Strong organizational skills and high level of detail orientation required to maintain all necessary documentation and meet deadlines and requirements
Ability to establish and maintain effective stakeholder relationships internally and externally

Nice to have:

Postsecondary degree or diploma or certificate in office administration program considered an asset
working knowledge of Aconex (would be an asset to have)

What we offer:

3 weeks of vacation (plus additional days off during the holiday season)
Group benefits starting on Day 1, paid by the company
Group RRSP with an employer match of up to 5% of the employee's contribution
Opportunity to purchase company shares (employee share ownership program)

Additional Information:

Job Posted:
April 23, 2026

Expiration:
June 07, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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