Document Control Coordinator Jobs

Rhodar Industrial Services Ltd

Location:
United Kingdom, Reading

Category:
Construction

Contract Type:
Not provided

Salary:

32000.00 - 35000.00 GBP / Year

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Job Description:

As the Document Control Coordinator, you will be responsible for ensuring the smooth flow of documentation and administrative support across the project lifecycle—from pre-award to project handover. You'll coordinate the production of key planning and quality deliverables, including the six-week lookahead schedules and Lifetime Quality Records (LTQRs), working closely with Construction Managers and other stakeholders to maintain quality, consistency, and compliance.

Job Responsibility:

Manage and maintain document workflows from quotation to contract award, ensuring accuracy, completeness, and version control
Update and monitor document trackers, flagging outstanding actions and ensuring timely closure
Ensure all project documentation complies with company and client-specific requirements
Maintain an organised and auditable document filing system (digital and/or physical)
Develop and distribute a detailed six-week lookahead schedule using Microsoft Excel, incorporating inputs from multiple project team members
Support project teams in ensuring planned activities are visible, tracked, and communicated effectively
Assist in the preparation and collation of the Lifetime Quality Record (LTQR) pack at project completion
Cross-reference quality documentation against Inspection and Test Plans (ITPs) to verify compliance and completeness
Work with the Construction Manager to ensure all required verification documents are compiled accurately and submitted in a timely manner

Requirements:

Proven experience in an administrative, document control, or project support role
Proficient in Microsoft Excel and other MS Office tools
Excellent organisational and communication skills
Experience maintaining trackers and managing workflow documentation
Able to work independently and manage competing priorities

Nice to have:

Experience working in a construction, engineering, or infrastructure environment
Familiarity with Inspection and Test Plans (ITPs) and compiling QA/QC or handover documentation
Understanding of ISO 9001 or other quality standards is an advantage
Knowledge of document control software or platforms (e.g., Aconex, SharePoint, Viewpoint, etc.)

What we offer:

Part of an EOT (Employee-Owned Trust) with the potential to earn an annual bonus, based on profitability of the business
25 days holiday (plus bank holidays) as standard, plus up to 5 additional days based on length of service
Christmas shutdown (utilising annual leave & bank holidays)
Annual pay review
Company pension scheme with enhanced contributions
Flexible start and finish times
Free on-site parking
Annual appraisal, including learning & development plan
Excellent career progression and training opportunities
Investors in People recognition – 2015, 2019 and 2022
Access to an employee assistance programme, including counselling services, and mental health first aiders to support your health and wellbeing
Opportunities to partake in volunteer work and charity events

Additional Information:

Job Posted:
December 11, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Document Control Coordinator