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Rhodar Industrial Services Ltd Logo Rhodar Industrial Services Ltd · Construction

Document Control Coordinator

United Kingdom, Reading 32000.00 - 35000.00 GBP / Year · Job Posted December 11, 2025
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Job Description

As the Document Control Coordinator, you will be responsible for ensuring the smooth flow of documentation and administrative support across the project lifecycle—from pre-award to project handover. You'll coordinate the production of key planning and quality deliverables, including the six-week lookahead schedules and Lifetime Quality Records (LTQRs), working closely with Construction Managers and other stakeholders to maintain quality, consistency, and compliance.

Job Responsibility

  • Manage and maintain document workflows from quotation to contract award, ensuring accuracy, completeness, and version control
  • Update and monitor document trackers, flagging outstanding actions and ensuring timely closure
  • Ensure all project documentation complies with company and client-specific requirements
  • Maintain an organised and auditable document filing system (digital and/or physical)
  • Develop and distribute a detailed six-week lookahead schedule using Microsoft Excel, incorporating inputs from multiple project team members
  • Support project teams in ensuring planned activities are visible, tracked, and communicated effectively
  • Assist in the preparation and collation of the Lifetime Quality Record (LTQR) pack at project completion
  • Cross-reference quality documentation against Inspection and Test Plans (ITPs) to verify compliance and completeness
  • Work with the Construction Manager to ensure all required verification documents are compiled accurately and submitted in a timely manner

Requirements

  • Proven experience in an administrative, document control, or project support role
  • Proficient in Microsoft Excel and other MS Office tools
  • Excellent organisational and communication skills
  • Experience maintaining trackers and managing workflow documentation
  • Able to work independently and manage competing priorities

Nice to have

  • Experience working in a construction, engineering, or infrastructure environment
  • Familiarity with Inspection and Test Plans (ITPs) and compiling QA/QC or handover documentation
  • Understanding of ISO 9001 or other quality standards is an advantage
  • Knowledge of document control software or platforms (e.g., Aconex, SharePoint, Viewpoint, etc.)

What we offer

  • Part of an EOT (Employee-Owned Trust) with the potential to earn an annual bonus, based on profitability of the business
  • 25 days holiday (plus bank holidays) as standard, plus up to 5 additional days based on length of service
  • Christmas shutdown (utilising annual leave & bank holidays)
  • Annual pay review
  • Company pension scheme with enhanced contributions
  • Flexible start and finish times
  • Free on-site parking
  • Annual appraisal, including learning & development plan
  • Excellent career progression and training opportunities
  • Investors in People recognition – 2015, 2019 and 2022
  • Access to an employee assistance programme, including counselling services, and mental health first aiders to support your health and wellbeing
  • Opportunities to partake in volunteer work and charity events
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