Document Control Coordinator Iv Job at Randstad (Edmonton)

Job Description

The ideal candidate should possess expertise in Gas, Liquids, and Power projects, demonstrating a comprehensive understanding of the documentation and turnover process requirements specific to each commodity. Proficiency in tracking the lifecycle of asset data, coupled with advanced knowledge of various document processing and information management tools, is essential. In this role, collaboration with cross-functional teams will be crucial to ensure the seamless turnover of records to Business Units and to validate asset data effectively.

Job Responsibility

Delivering Document Control and Records Turnover services for Gas, Liquids, and Power projects, while supporting and communicating Business Unit requirements across the project lifespan
Coordinating with internal and external parties to ensure timely turnover of vendor records in compliance with Final Vendor Data Book requirements
Processing project documentation for retention through the auditing of records, asset data, and the attribution of metadata
Collaborating with internal and external stakeholders to address and rectify record and data deficiencies, while independently managing multiple projects in a fast-paced environment
Proactively resolving problems and providing innovative solutions
Interpreting project-specific business requirements, ensuring alignment with project lifecycle gating methodologies, and compliance standards for records turnover to the appropriate Business Authorities
Recommending process improvements to enhance efficiencies within the team and stakeholder groups
Offering expertise in using and integrating existing information management tools and applications (SharePoint, Excel, Word, PowerBI, Bluebeam, etc.) to facilitate effective project management

Requirements

Diploma in Information/Business Analysis/Records Management/Library Studies or equivalent post-secondary education coupled with relevant experience
A minimum of five (5) years of experience in a project environment or equivalent related field
Demonstrated expertise in identifying, tracking, and managing data pertaining to assets
Proven ability to work autonomously and with minimal supervision
Strong computer skills, including advanced proficiency in Microsoft Office Suite, SharePoint, OneDrive, and Teams
Experience and/or developmental knowledge of SharePoint or other document control systems
Self-motivated team player with the ability to collaborate effectively with team members to achieve deliverables
Exceptional analytical, interpretive, organizational, and problem-solving skills
Capacity to handle a high workload, tight timelines, and high-impact activities
Skillful in prioritizing and managing multiple assignments, meeting established deadlines while aligning with project requirements
Outstanding communication skills, both written and oral
Excellent interpersonal skills, displaying the ability to share experience and knowledge with others
Possesses a keen attention to detail

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Document Control Coordinator Iv

Job Description

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