Document Control Administrative Assistant Job at Robert Half (Selma)

Document Control Specialist

We are looking for a detail-oriented Document Control Specialist to join a manuf...

Location

United States , Pasadena

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong administrative skills
careful attention to detail
ability to coordinate effectively with multiple departments

Job Responsibility

Examine product labels before print release to verify alignment with approved source documents and established standards
Partner with internal teams, including marketing, to obtain corrections, revisions, and updated label content when changes are required
Maintain organized files, approval histories, and tracking logs to ensure documentation can be accessed and audited efficiently
Provide administrative support that helps daily departmental activities stay coordinated, accurate, and on schedule
Monitor document status and follow up with stakeholders to promote timely review, approval, and completion of label-related tasks
Enter and update documentation data with accuracy to support reporting, record retention, and regulatory readiness
Assist with additional clerical and documentation duties as needed to support business operations

What we offer

Medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily o...

Location

United States , Washington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative support, office assistant, or receptionist capacity
Ability to handle inbound phone communication professionally and efficiently
Strong data entry skills with careful attention to accuracy and completeness
Experience supporting general office administration in a fast-paced environment
Proficiency in document preparation, formatting, and record organization
Solid written and verbal communication skills
Strong organizational abilities and the capacity to manage multiple tasks effectively

Job Responsibility

Manage front-desk and general office support activities to help maintain smooth day-to-day operations
Respond to incoming calls in a courteous and timely manner, directing inquiries to the appropriate contacts
Enter, update, and verify information in office records and databases with a high level of accuracy
Prepare, edit, and format business documents, correspondence, and other administrative materials
Maintain organized filing systems and oversee document control processes for easy access and compliance
Provide receptionist support by greeting visitors, handling basic inquiries, and assisting with administrative requests
Coordinate routine clerical tasks such as scheduling, record maintenance, and distribution of office materials

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Administrative Assistant

Are you looking for a new administrative challenge? Are you interested in a care...

Location

Canada , Montréal

Salary:

60000.00 - 65000.00 USD / Year

Randstad

Expiration Date

August 28, 2026

Requirements

Fluently bilingual in French and English (both written and spoken)
Post-secondary diploma in a Legal Assistant, Executive Assistant, or Administrative Assistant program
1–3 years of relevant experience, preferably within a legal or professional services environment
Intermediate proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)
Exceptional word processing, spelling, proofreading, and editing skills
Ability to work effectively within a team while demonstrating tact, respect, and professionalism in all interactions
Proven track record of providing a high level of service to both colleagues and lawyers
Strong ability to assess priorities, multi-task, and perform duties in a highly organized manner under tight deadlines
Actively listens to understand the needs of lawyers and colleagues
asks clarifying questions to ensure expectations are met

Job Responsibility

Document Production: Draft, edit, and proofread correspondence, memoranda, and complex transaction documents
Legal Procedures: Prepare basic court documents and maintain current knowledge of legal terminology, court rules, and medical terminology where applicable
Document Management System & Records: Manage the full lifecycle of client files (creation, storage, and archiving)
General Admin: Execute essential tasks including scanning, printing, database entry, and creating physical or digital binders
Expenses: Process timekeeper expenses and create detailed reports in compliance with Firm guidelines
Invoicing: Manage vendor/third-party invoices and cheque requests within the Firm’s financial systems
Travel Management: Organize comprehensive travel itineraries, including airfare, lodging, and ground transportation
Stakeholder Liaison: Act as a central point of contact, directing requests to appropriate Firm resources and troubleshooting process-related issues for timekeepers
Team Integration: Foster a collaborative environment through mentorship, proactive knowledge sharing, and active participation in team initiatives
Client Service: Work directly with lawyers and Resource Centre clients to ensure continuous legal operations and client satisfaction

What we offer

Competitive salary based on experience
3-4 weeks vacation (based on experience)
6 personal days
2 extra days (1 for volunteer and one for birthday)
Comprehensive insurance package as of day 1, paid by company
Work model: Hybrid (3 days in-office / 2 days remote)
Strong community involvement and a commitment to equity, diversity and inclusion

Fulltime

Warehouse Administrative Assistant – International

Location

United States of America , Montgomery

Salary:

35600.00 - 49400.00 USD / Year

Caddell Construction

Expiration Date

Until further notice

Requirements

Minimum high school diploma/GED and minimum four years' experience in logistics operations required
Excellent computer skills, including Microsoft Office suite
Knowledge of international shipping required
Effective verbal and written communication skills
Must be a self-starter and demonstrate strong organizational skills
Current clearance, or the ability to obtain, a Department of Defense minimum secret security clearance required

Job Responsibility

Oversees shipping, handling of materials and equipment documentation for international projects
Helps maintain files, invoices and supports the International Department staff and warehouses as needed
Assigns shipping control numbers (SCN) for materials sent to the central receiving point (CRP)
Monitors the purchasing card website and updates cost-code transactions for the international department and warehouse for final monthly reconciliation
Final PAs and subcontracts releases, verify POs, and MR, and reconciliation on daily invoices
Updating and issuing all Logistic Reports for Home Office and Jobsites review
Assists with verifying and maintaining inventory data for central receiving point (CRP)
Assists with maintaining and tracking all material and equipment slated for shipment to overseas projects
Assists with preparation of documentation for submittal to insurance company upon notification of damaged materials
Reviews pro-forma invoices and other reports and assists as needed

What we offer

Paid vacations
company-paid holidays
company-funded medical insurance
Company joint funding of dental and vision insurance
life and disability plans to full-time employees
401k match
gym membership reimbursement
use of company condominiums

Fulltime

Sr. Administrative Assistant

We are looking for an experienced Administrative Assistant to provide high-level...

Location

United States , Maumee

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Business Administration, Human Resources, Communications, or a related field
Demonstrated ability to work effectively with multiple departments and build productive working relationships
Strong proficiency in Microsoft Office applications, including Word, Excel, and Outlook
Excellent organizational skills with the ability to manage several tasks and deadlines simultaneously
Strong written and verbal communication skills suited to a business setting
Experience handling data entry, document control, records management, and employee-related files
Proven ability to manage confidential information with discretion and professionalism
High attention to detail and comfort working in a fast-paced environment

Job Responsibility

Coordinate executive schedules, arrange meetings, and manage travel logistics to ensure leaders are prepared and on time
Draft, format, and revise business correspondence, reports, presentations, and other documents with accuracy and polish
Maintain organized and secure filing systems for sensitive records, including employee documentation and legal materials
Act as a central point of contact between leadership, internal teams, and outside partners to support clear and timely communication
Provide administrative support for team projects, departmental programs, and workplace events from planning through completion
Process and monitor employee-related paperwork, time tracking, and required administrative forms with close attention to detail
Uphold office practices that align with company policies and applicable employment regulations
Assist with hiring support activities such as preparing job postings, coordinating candidate communication, and scheduling interviews
Review incoming messages and requests, determine urgency, and direct follow-up actions appropriately

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative Assistant

Administrative Assistant role is responsible for the day-to-day administration a...

Location

Ukraine , Kyiv

Salary:

Not provided

3Shape

Expiration Date

Until further notice

Requirements

Higher education
At least Intermediate level of English
PC literacy (MS Word, Excel, PowerPoint)
Relevant working experience would be beneficial
Experience in travel arrangements and event organization would be an advantage

Job Responsibility

Managing office supplies and consumables, ensuring timely replenishment and inventory control
Handling reception-related tasks, including guest tracking, maintaining meeting rooms, and supporting other day-to-day office and facility needs
Coordinating with suppliers and service providers, including purchase orders, contracts, invoices, and supporting documentation
Ensuring proper functioning of office equipment and infrastructure and coordinating maintenance when required
Managing access control processes, including issuing and managing employee and visitor access cards
Supporting employee onboarding by preparing workspaces, organizing office tours, coordinating with internal teams
Supporting the organization of corporate events, including vendor coordination, catering arrangements, logistics management, and documentation
Supporting business travel arrangements for Head Office employees, including coordination of logistics and related administrative support

What we offer

24 working days of annual vacation
medical insurance
paid sick leaves and child sick leaves
maternity and paternity leaves
breakfasts and lunches in the office
good working conditions in a comfortable office in UNIT.City
parking lot with free spaces for employees
occasional business trips to Western Europe

Fulltime

Regional Administrative Assistant

The Regional Administrator is responsible for supporting multiple Satellite plan...

Location

Canada , Calgary

Salary:

30.54 CAD / Hour

Randstad

Expiration Date

August 10, 2026

Requirements

Post secondary diploma or degree from an accredited institution
Minimum of 3 years of experience in an administrative function
Experience using Microsoft Office Suite including Outlook, Word, Excel, PowerPoint, SharePoint
No relocation provided. Candidates must reside within 80 kilometers of Calgary, Alberta or Delta, British Columbia to be considered
Must be legally authorized to work in Canada without company sponsorship now and in the future
Uphold a strict level of confidentiality
Develop and sustain a level of professionalism among staff and clientele
Strong digital acumen and proficiency using Microsoft Excel
Superior organization skills and dedication to completing projects in a timely manner
Exceptional communication skills (writing, verbal and listening) and problem-solving mindset

Job Responsibility

Receive & direct local incoming calls and visitors, ensuring all safety requirements are fulfilled
Maintain assigned facilities CHUBB access control & phone system admin
Establish, monitor and evaluate facility services, such as working license, janitorial, vending, kitchen consumables, etc.
Maintain office equipment
Fosters an environment that promotes goals, philosophies, and encourages continuous improvement through participation and teamwork of the Joint Health & Safety Committee
Prepare, share and post local site communications and organize translation services, if necessary
Support payroll reimbursement requests and overtime payroll submission process
Support and help organize site engagement and team building events at assigned facilities
Assist site leaders with planning for meetings, training programs, tours, seminars, travel arrangements, meals, employee-related events and activities and award and recognition programs
Manage office event calendars and meeting rooms

What we offer

Full time hours
12 month contract (possibility of extension based on volume and performance)
Working for Well known company

Fulltime

Administrative Assistant

We are seeking a contract Administrative Support detail oriented to join a large...

Location

United States , Roanoke

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous administrative experience required
construction or project support experience preferred
Exposure to construction environments, project coordination, or document control is a plus
Experience with Procore or similar systems is highly desirable
Strong organizational skills with attention to detail
Ability to manage multiple priorities in a fast-paced environment
Comfortable working in a job site setting (trailers, active construction environment)
detail oriented communication skills with the ability to interact with a wide range of individuals

Job Responsibility

Serve as the front desk contact for the construction site office (connected mobile office trailers)
Welcome and register all site visitors, vendors, and new hires
Ensure completion of required documentation, authorizations, and compliance forms
Coordinate new hire onboarding, including paperwork and drug screen tracking (union environment)
Maintain organized and accurate records of all site documentation
Support project meetings by documenting updates, tracking progress, and managing records
Track and verify insurance and compliance documentation for subcontractors
Upload and manage documents within Procore (or similar construction management system)
Provide administrative support to project managers and field leadership

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

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Document Control Administrative Assistant

Job Description

Job Responsibility

Requirements

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