Docketing Specialist Job at Robert Half (Boston)

IP Docketing Specialist

Beacon Hill Legal seeks an IP Docketing Specialist for a remote contract-to-hire...

Location

United States , Washington

Salary:

60000.00 - 70000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

2+ years of experience in intellectual property docketing within a law firm environment
Experience with reviewing USPTO correspondence, entering and maintaining deadlines in a docketing system, managing patent and trademark application records, and tracking domestic and international filings
Strong attention to detail
Ability to meet deadlines in a high-volume environment
Proficiency with Microsoft Office

Job Responsibility

Reviewing USPTO correspondence
Entering and maintaining deadlines in a docketing system
Managing patent and trademark application records
Tracking domestic and international filings

Fulltime

Litigation Docketing Specialist

The Docketing Specialist will play a critical role in supporting attorneys and l...

Location

United States , Seattle

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2+ years of experience in a legal environment (litigation support strongly preferred)
Previous docketing or calendaring experience highly desirable
Familiarity with CompuLaw or similar docketing systems is a plus
Proficiency with Microsoft Office and strong overall technical skills
Exceptional attention to detail, accuracy, and organizational ability
Strong written and verbal communication skills across all levels of a law firm

Job Responsibility

Maintain and update litigation calendars using docketing software (CompuLaw or similar)
Review court filings and requests to determine and calculate applicable deadlines
Analyze and apply federal, state, appellate, and bankruptcy court rules
Audit and verify docket entries for accuracy and completeness
Generate and distribute periodic and ad hoc docket reports
Track and document work within the firm’s document management systems

What we offer

Medical, dental, and life insurance
401(k) with profit sharing
Tuition reimbursement
Employee assistance programs
Transportation subsidies
3 weeks PTO, paid court holidays, and sick leave

Fulltime

Litigation Docketing Specialist

A nationally recognized law firm, is seeking an experienced Senior Litigation Do...

Location

United States , New York

Salary:

87000.00 - 118800.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

Exceptional organizational skills and attention to detail
Strong written and verbal communication skills
Ability to manage high-volume, deadline-driven work in a fast-paced environment
Proficiency in Microsoft Office (Word, Outlook, Excel)
In-depth knowledge of federal and state court rules and litigation deadlines
Ability to interpret court orders and identify calendarable events
Experience researching local rules and procedural requirements
Familiarity with legal terminology, citation, and court protocols
Strong working knowledge of CompuLaw Vision or comparable docketing/case management software
Bachelor's degree or associate degree preferred

Job Responsibility

Manage all responsibilities typically associated with a Litigation Docketing Clerk or Docketing Specialist, including comprehensive calendaring and deadline tracking
Oversee docketing for a broad range of case types, including but not limited to civil, criminal, probate, family, eminent domain, and complex litigation matters
Review court orders, filings, and procedural rules to accurately calculate and enter critical deadlines
Conduct research on federal, state, and local court rules and jurisdiction-specific requirements
Provide guidance and support to docketing team members
assist with training and ongoing development
Manage specialized docketing matters such as writs, liens, bonds, provisional remedies, injunctions, and temporary restraining orders
Handle sealed matters and sensitive litigation with a high level of discretion and confidentiality
Monitor and communicate court rule changes and procedural updates to legal staff
Recommend enhancements to calendaring procedures, workflows, and docketing software

What we offer

medical
dental
vision
retirement plans
paid time off
additional wellness-related benefits

Fulltime

Bilingual Legal Assistant, Litigation

Are you looking for a new administrative challenge? Are you interested in a care...

Location

Canada , Montréal

Salary:

65000.00 - 78000.00 CAD / Year

Randstad

Expiration Date

July 09, 2026

Requirements

Bilingual (French & English) required
Legal Assistant Diploma or equivalent
Minimum 3 years of experience as a litigation legal assistant
Strong attention to detail and superior word processing, spelling, proofreading and editing skills
Capacity to perform duties with speed and accuracy
Strong time management, organizational and multi-tasking skills and ability to work under pressure to meet important deadlines
Ability to follow-up on files and delays with minimal supervision
High level of discretion and confidentiality
Flexibility to occasionally work overtime

Job Responsibility

Document Production: Prepare, edit, and proofread complex legal correspondence and litigation documents from dictation or drafts, ensuring strict adherence to formatting and practice standards
Workflow Coordination: Delegate and oversee tasks assigned to resource groups (Document Specialists, Billing, etc.) to ensure timely and accurate completion
Litigation Support: Assist with hearing and trial preparation, coordinate the service and filing of proceedings, and manage court-designated hearings and expert witnesses
Docketing & Scheduling: Proactively manage lawyer calendars, maintaining an in-depth knowledge of court rules and deadlines
File Lifecycle Management: Oversee the opening, organization, and retrieval of complex electronic and physical client records in coordination with Records Management
Client & Administrative Support: Manage travel itineraries, expense reports, and client meeting logistics while maintaining updated contact databases
Communication Handling: Screen and direct incoming calls and mail, responding to routine inquiries and managing messenger services with professional discretion
Financial Administration: Coordinate new Client and Matter openings and facilitate billing-related activities
Team Collaboration: Provide high-level backup support for other assistants and collaborate with functional departments like Office Services and Marketing
Continuous Learning: Actively maintain technical skills and stay current on legal and medical terminology where applicable

What we offer

Competitive salary based on experience
3-4 weeks vacation (based on experience)
6 personal days + 2 extra days (1 for volunteer and one for birthday)
Comprehensive insurance package as of day 1, paid by company
Work Model: 4 days working in the office and one day remotely
Strong community involvement and a commitment to equity, diversity and inclusion

Fulltime

Bankruptcy specialist

The Bankruptcy Specialist plays a key role in managing and processing bankruptcy...

Location

United States , Chesapeake

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in bankruptcy processing, legal support, or financial services is highly desirable
Familiarity with bankruptcy court systems, electronic filing systems
Strong organizational skills and attention to detail
Proficient in MS Office Suite and case management software
Excellent written and verbal communication abilities
Ability to prioritize and manage multiple cases in a deadline-driven environment

Job Responsibility

Review, research, and analyze bankruptcy filings
Monitor case status through court dockets and legal portals
Prepare, process, and file legal documents such as proofs of claim, motions, and reaffirmation agreements
Maintain up-to-date case files and ensure compliance with all applicable regulations and deadlines
Communicate with attorneys, trustees, courts, and customers regarding status updates, required documentation, and case progression
Work with internal departments (e.g., collections, legal, customer service) to coordinate information and resolve discrepancies
Assist in audit preparation, reporting, and production of supporting bankruptcy related documentation
Stay current on bankruptcy laws and industry standards through ongoing training

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Docketing/E-Filing Specialist

We are seeking a detail-oriented Docketing Clerk to join a growing legal team in...

Location

United States , San Francisco

Salary:

65000.00 - 75000.00 USD / Year ▼

Solomon Page

Expiration Date

Until further notice

Requirements

Some prior docketing experience strongly preferred
Experience with federal and state courts required
Familiarity with docketing software (PACER and others)
Ability to pick up new processes quickly and adapt to a fast-paced team environment
Strong attention to detail, organization, and accuracy
Excellent communication skills and a collaborative mindset
Willingness to train with the right level of runway for growth
Bachelor’s degree preferred

Job Responsibility

Provide comprehensive litigation docketing and calendaring support for attorneys and legal staff
Manage litigation deadlines and maintain the firm’s docketing database
Prepare and coordinate docket calendar events for attorneys and paralegals
Review and process incoming litigation documents, including electronic filings, overnight deliveries, and court notices
Conduct research on State, Federal, Appellate, and Local Court rules
Ensure accurate deadlines and filings through court databases such as PACER
Assist in preparing filings, coordinating with court services, and ensuring compliance with court rules
Generate reports on action items and due dates for litigation teams
Collaborate with case teams in advance of filings to ensure accuracy and timely submissions

What we offer

Competitive benefits package offered upon conversion to permanent
Medical
Dental
401(k)
Direct deposit
Commuter benefits

Fulltime

Patent Prosecution Specialist

Wilson Sonsini is the premier legal advisor to technology, life sciences, and ot...

Location

United States , Palo Alto; Salt Lake City; San Francisco; San Diego; Century City

Salary:

35.14 - 53.08 USD / Hour

Wilson, Sonsini, Goodrich & Rosati

Expiration Date

Until further notice

Requirements

Bachelor's degree and/or paralegal certificate is preferred
Minimum 5 years of prior experience in a U.S. Patent Prosecution or Legal Assistant role, with intermediate knowledge of all stages of patent prosecution and USPTO requirements, including rules, deadlines, and procedures
Proficiency with U.S. and foreign patent office websites and the ability to research and locate data
Knowledge regarding a calendaring system is required and knowledge of Computer Packages Inc.'s (CPI) calendaring system is a plus
Strong knowledge of Microsoft products, database management systems, and electronic files
Strong desire to learn new tasks and technologies
Knowledge regarding aspects of patent prosecution and the United States Patent and Trademark Office's Patent Application Information Retrieval (PAIR) System, World Intellectual Property Organization (WIPO), European Patent Office (EPO), Orbit, foreign PTO sites, Electronic Filing System (EFS), and Patent Center databases
Ability to work well under pressure and demonstrated ability to coordinate multiple competing tasks simultaneously and demands and adapt to various practice management styles
Excellent analytical skills, with a strong ability to review and organize legal documents in complex legal matters
Ability to demonstrate accuracy, attention to detail and strong organizational skills, and strong written and verbal communication skills

Job Responsibility

Handle complex filings for attorneys and staff and provides reliable suggestions and feedback
Strong familiarity with CFR, MPEP and other patent-related laws and regulations, and engage in research when required
Coordinate with IP professional staff, patent practitioners and clients with respect to assigned US patent prosecution matters
Communicate with clients, examiners, and other parties regarding status of applications and/or other related matters
Maintain close communication with US and foreign paralegals to ensure deadlines are met
Analyze correspondence received from USPTO to ensure accuracy of information for docketing purposes
provide timely reminders of upcoming dates
Prepare, e-file, and report filing of various legal documents maintaining structural and formatting requirements outlined the MPEP, including applications, (utility or design, provisional, nonprovisional, divisional, continuation, and national stage), responses to any PTO actions or examinations, petitions, terminal disclaimers, etc.
Prepare, e-file and report handling of all associated formalities after filing new applications to include, but not limited to prepare formal documents such as Declarations, Powers of Attorney, Substitute Statements, and Assignments as required by each jurisdiction. Obtain required signatures and follow up with clients as needed
Report and handle all substantive USPTO actions with input from the Responsible Attorney, prepare draft amendments/responses to official actions, including Responses to Missing Parts, Report Notices of Allowance, address any inventorship/assignment issues, and prepare related paperwork (e.g., extensions, RCEs, corrected ADSs, name changes, maintenance fee addresses, etc.)

What we offer

Highly competitive salary and benefits package
Discretionary year-end merit bonus based on performance

Fulltime

Associate General Counsel, Litigation, EMEA

Meta is seeking an experienced disputes lawyer to join its EMEA Civil Litigation...

Location

Ireland , Dublin

Salary:

Not provided

Select Country

Docketing Specialist

Job Description

Job Responsibility

Requirements

What we offer

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