CrawlJobs Logo

Divisional Administrative Assistant

wegmans.com Logo

Wegmans

Location Icon

Location:
United States , Liverpool

Category Icon
Category:
Office Administration

Job Type Icon

Contract Type:
Employment contract

Salary Icon

Salary:

21.75 - 22.50 USD / Hour
Save Job
Save Icon
Apply Position

Job Description:

We are seeking a Divisional Administrative Assistant to support day-to-day operations and serve as a welcoming, professional first point of contact for employees, leaders, and guests.

Job Responsibility:

  • Coordinate calendars, meetings, and schedules to keep leaders and the division aligned
  • Provide travel, event, and logistical support
  • Prepare, organize, and manage documents and materials
  • Assist with expenses, purchasing, and related administrative tasks
  • Maintain accurate digital and physical filing systems
  • Handle sensitive and confidential information with discretion and professionalism
  • Communicate clearly and professionally with internal and external partners
  • Prioritize tasks effectively and adapt in a fast‑paced environment
  • Anticipate needs and proactively support daily operations

Requirements:

  • 2 or more years of Administrative Support Experience
  • Detail-Oriented, Ability to organize and prioritize workload
  • Microsoft Office skills and Computer Skills
  • Professional Attitude

Nice to have:

Associate's degree in Business Management

What we offer:
  • Paid time off (PTO)
  • Higher premium pay rates for working overtime, on Sundays, or on a recognized holiday
  • Health care benefits
  • Retirement plan with a 401(k) match
  • A generous scholarship program
  • LiveWell Employee & Family program

Additional Information:

Job Posted:
May 17, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Icon
Wegmans - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Divisional Administrative Assistant

Executive Assistant

We are looking for a detail-oriented and proactive Executive Assistant to suppor...
Location
Location
United States , Philadelphia
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High School Diploma or equivalent is required
  • Minimum of five years of experience in a senior-level administrative assistant role
  • Proven expertise in calendar management and coordinating travel arrangements
  • Exceptional communication skills, both written and verbal, with attention to detail
  • Strong organizational and time management abilities to handle multiple priorities
  • Proficiency in preparing and reviewing administrative and financial documents
  • Ability to work independently and make sound decisions in a fast-paced environment
  • Familiarity with board and committee meeting preparation is preferred
Job Responsibility
Job Responsibility
  • Organize and manage the Vice President's calendar by scheduling and prioritizing meetings, arranging travel plans, and preparing relevant materials and agendas
  • Communicate efficiently with internal and external stakeholders, addressing inquiries or directing them appropriately on behalf of the Vice President
  • Draft, proofread, and respond to correspondence, ensuring professionalism and accuracy in all written communication
  • Coordinate and manage divisional activities, including correspondence and requests for information
  • Assist in the preparation of agenda materials for board meetings and various committees
  • Process and monitor administrative forms, records, reports, and other division-related documents
  • Oversee budgetary tasks such as tracking expenditures, processing purchase orders, and preparing expense reports
  • Facilitate invoice payments and ensure timely processing of financial documents
What we offer
What we offer
  • Medical insurance
  • Vision insurance
  • Dental insurance
  • Life and disability insurance
  • Eligibility to enroll in 401(k) plan
  • Fulltime
Read More
Arrow Right

Sales Coordinator

About Four Seasons: Four Seasons is powered by our people. We are a collective o...
Location
Location
Hungary , Budapest
Salary
Salary:
Not provided
fourseasons.com Logo
Four Seasons
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Excellent reading, writing and oral proficiency in the English language
  • Proficient computer skills and knowledge in Microsoft Office products especially Microsoft Excel, Opera, Salesforce and other programs, as needed
  • History of working in a team environment and developing working relationships
  • A minimum of 1-2 years of previous experience in general administration role or hotel/sales and events support
  • Applicants must also have a high attention to detail and the ability to multi-task in a fast-paced environment
  • Work well under pressure, have well developed organizational skills
  • Adaptable and able to learn new skills and tasks efficiently, and function as a team player
  • Schedule flexibility to accommodate to business needs
  • Strong understanding of confidentiality and ability to ensure integrity
Job Responsibility
Job Responsibility
  • Responsible as Property Administrator for hotel's Sales and Catering systems: To ensure the system is being used, maintained, and kept with Four Seasons Global standard
  • Assist the Managers with department administration not limited to system tracking & blocking, creating proposals & contracts, purchase orders and expense reports
  • Assist the department administration in the preparation of reports for daily, weekly, bi-weekly, monthly as required
  • Participate in scheduled departmental, divisional and administrative meetings, briefings as requested
  • Assist and participate in maintaining / creating the structure of Sales Department to ensure maximum productivity through increased efficiency
  • Generate and create reports for the department using Golden Sales & Catering
  • Distribute reports to ensure communication to all internal departments throughout the Hotel
  • Maintain knowledge of hotel facilities, capacities and dimensions
  • Handle and organize famtrips, reservations and events, under the guidance of the Sales Manager
  • Monitor all activities and standards to ensure Four Seasons policy and procedures are followed
What we offer
What we offer
  • Competitive Salary, wages, and a comprehensive benefits package
  • Annual Bonus
  • Private Health Insurance
  • Excellent Training and Development opportunities
  • Complimentary Accommodation at other Four Seasons Hotels and Resort based on your tenure with the company
  • Complimentary Dry Cleaning for Employee Uniforms
  • Complimentary Employee Meals
  • 50% discount in Múzsa Bar and Kollázs Restaurant
  • Employee Assistance Program
  • Fulltime
Read More
Arrow Right

Department Coordinator IV

This position is responsible for supporting the Division of Geriatrics & Aging, ...
Location
Location
United States of America , Albany
Salary
Salary:
21.36 - 29.90 USD / Hour
urmc.rochester.edu Logo
University of Rochester
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Associate degree preferred
  • 3 years of progressively responsible administrative support, including lead experience required
  • Equivalent combination of education and experience preferred
  • Proficiency with Microsoft Suite, File Maker Pro, virtual collaboration tools (Zoom, Box), Adobe, etc., Required
  • Office procedures
  • database entry principles
  • customer service and public relations principles
  • principles of math
  • mailing
  • and distribution methods
Job Responsibility
Job Responsibility
  • Supporting the Division of Geriatrics & Aging, UR Aging Institute (URAI) and their Chief/Director and Administrator
  • Providing administrative and office support to Division and URAI leadership for administrative, educational, and patient care functions
  • Supporting the activities of the Medical Services program
  • Managing time and calendars within the UR Aging Institute for the Director and Administrator
  • Scheduling meetings for Director and Administrator
  • Assisting in the planning of events and conferences
  • Plans and attends IBERO events with URAI Director and other division staff to support community engagement efforts
  • Anticipates the need for, and obtain, background material for conferences and meetings
  • Gathers, draft and update departmental information to create PowerPoint presentations for meetings
  • Coordinates travel, lodging and interview schedules for recruitment efforts
  • Fulltime
Read More
Arrow Right

Administrative Assistant

Tammy Boyko and Carlan Wilbon with Aplin are seeking an experienced and highly o...
Location
Location
Canada , Winnipeg
Salary
Salary:
Not provided
aplin.com Logo
Aplin
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3 plus years of experience as an Administrative Assistant in a Corporate environment
  • Post secondary education, ie Business Administration Diploma
  • Proficiency in Microsoft Word, Excel, Outlook, Teams, SAP, and HRMS
  • Strong administrative capabilities, including excellent written and verbal communication skills, attention to detail, and ability to interpret and apply instructions accurately
  • Exceptional customer service and communication skills
  • Ability to work collaboratively within a team
  • Demonstrated discretion and professionalism when handling confidential information
  • Criminal record check is required
Job Responsibility
Job Responsibility
  • Provide comprehensive administrative support to the Directors, including managing inquiries, coordinating divisional responses, and occasionally responding on their behalf
  • Manage and prioritize high-level and confidential matters, ensuring timely follow-up and appropriate action in the absence of the Directors
  • Control the flow of information through the Directors’ office, including screening incoming and outgoing correspondence, monitoring deadlines, and proofreading and formatting documents such as briefing notes, letters, and recommendations
  • Serve as a liaison with the office of the Vice President of HR and provide back-up support to the Executive Assistant to the VP when required
  • Coordinate meetings, seminars, town halls, and other events, including agenda preparation, minute taking, logistics, travel arrangements, and follow-up communications
  • Prepare and distribute divisional communications and support the development of regular reports, such as quarterly business plan updates
  • Provide guidance to divisional staff on internal procedures, documentation standards, and correspondence formatting
  • Maintain and organize filing systems, including abeyance files, and ensure timely follow-up on pending items
  • Reconcile expenses and corporate credit card transactions for the Directors' cost centre, and manage office supply orders
  • Support various operational tasks, including reviewing daily workflows, running training reports, and maintaining the divisional SharePoint site
What we offer
What we offer
  • Immediate temporary Administrative Assistant role
  • Potential for extension and or temporary to hire opportunity
  • Convenient downtown Winnipeg location
  • Fulltime
Read More
Arrow Right

Administrative Assistant

We are seeking a highly organized and professional Administrative Assistant to p...
Location
Location
United States , North Canton
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience providing administrative support in a detail-oriented office or higher education setting
  • Proficiency with Microsoft Office applications, including Excel, Word, and Outlook
  • Strong calendar coordination, data entry, and document management skills
  • Ability to handle confidential information with discretion and professionalism
  • Experience reviewing, organizing, or coordinating contract and compliance-related documentation
  • Excellent written and verbal communication skills with strong proofreading ability
  • Strong organizational skills with the ability to manage multiple priorities and meet deadlines
Job Responsibility
Job Responsibility
  • Provide comprehensive day-to-day administrative support to the Vice President and divisional leadership, including managing communications, organizing documentation, and handling confidential information with a high level of discretion
  • Serve as a primary point of contact for internal and external stakeholders, ensuring timely follow-up and fostering strong professional relationships
  • Coordinate contract and compliance documentation, monitor approval processes, and support legal and agreement review activities in accordance with established procedures
  • Draft, format, proofread, and edit reports, presentations, correspondence, and other official leadership materials
  • Support financial administrative functions by tracking expenses, assisting with account reconciliations, and preparing budget-related documentation
  • Organize and support meetings and events by coordinating logistics, developing agendas, preparing materials, and ensuring seamless execution
  • Maintain accurate and up-to-date departmental files, records, agreements, and other administrative documentation
  • Review administrative processes and recommend practical improvements to enhance operational efficiency and consistency across the division
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Administrative Assistant

We are seeking a highly organized and professional Administrative Assistant to p...
Location
Location
United States , North Canton
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience providing administrative support in a detail-oriented office or higher education setting
  • Proficiency with Microsoft Office applications, including Excel, Word, and Outlook
  • Strong calendar coordination, data entry, and document management skills
  • Ability to handle confidential information with discretion and professionalism
  • Experience reviewing, organizing, or coordinating contract and compliance-related documentation
  • Excellent written and verbal communication skills with strong proofreading ability
  • Strong organizational skills with the ability to manage multiple priorities and meet deadlines
Job Responsibility
Job Responsibility
  • Provide comprehensive day-to-day administrative support to the Vice President and divisional leadership, including managing communications, organizing documentation, and handling confidential information with a high level of discretion
  • Serve as a primary point of contact for internal and external stakeholders, ensuring timely follow-up and fostering strong professional relationships
  • Coordinate contract and compliance documentation, monitor approval processes, and support legal and agreement review activities in accordance with established procedures
  • Draft, format, proofread, and edit reports, presentations, correspondence, and other official leadership materials
  • Support financial administrative functions by tracking expenses, assisting with account reconciliations, and preparing budget-related documentation
  • Organize and support meetings and events by coordinating logistics, developing agendas, preparing materials, and ensuring seamless execution
  • Maintain accurate and up-to-date departmental files, records, agreements, and other administrative documentation
  • Review administrative processes and recommend practical improvements to enhance operational efficiency and consistency across the division
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right
New

Administrative Assistant

We are looking for an Administrative Assistant to support the Liberal Studies di...
Location
Location
United States , Philadelphia
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2+ years of experience in an administrative, clerical, or office support role
  • Bachelor’s degree required
  • Strong written and verbal communication skills
  • Demonstrated ability to manage records, filing systems, and general office documentation
  • Proficiency in administrative support tasks such as typing, copying, scanning, and form preparation
  • Experience handling inbound calls and maintaining a front-facing presence
  • Ability to manage calendars, coordinate appointments, and prioritize multiple tasks effectively
Job Responsibility
Job Responsibility
  • Organize and maintain departmental files, records, and administrative documents for the Liberal Studies division
  • Prepare, type, scan, and reproduce materials needed for daily office and departmental activities
  • Complete and process routine forms and documentation that support divisional and departmental operations
  • Provide general clerical assistance, including electronic filing, document handling, and related office tasks
  • Answer inbound calls and respond to administrative inquiries in a thorough and timely manner
  • Coordinate schedules, manage calendars, and assist with appointment planning as needed
  • Support departments across the division with miscellaneous administrative requests and operational tasks
  • Help ensure information is accurate, accessible, and properly stored in accordance with office procedures
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Executive Assistant to the Senior Associate Vice President for Dean of Students

The Executive Assistant supports the Division of Student and Campus Life through...
Location
Location
United States , Norfolk
Salary
Salary:
44192.00 - 50000.00 USD / Year
odu.edu Logo
Old Dominion University
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Considerable knowledge of office practices and procedures
  • Working knowledge of effective supervisory techniques
  • Working knowledge of computer applications such as Microsoft Office Suite
  • Working knowledge of client-server systems (e.g., Banner, PeopleSoft, or a similar program)
  • Working knowledge of effective customer service and problem-resolution techniques
  • Strong oral and written communication skills
  • Strong critical thinking and decision-making skills
  • Demonstrated ability to prioritize work and manage multiple projects simultaneously while producing quality work
  • Demonstrated ability to communicate effectively with professional and student staff, University officials, external agencies, and a variety of individuals who may seek this office for assistance
  • Demonstrated ability to draft and prepare correspondence, reports, special projects, spreadsheets, agendas, and minutes
Job Responsibility
Job Responsibility
  • Support the Division of Student and Campus Life through office operation support for a divisional customer service location
  • Provide administrative support for the Senior Associate Vice President and Dean of Students, Assistant Vice President for Student Life, and Dean of Students Operations staff
  • Support front desk operations including customer service addressing in-person, electronic, and phone call inquiries
  • Multitask and triage daily crisis situations in support of student needs
  • Provide management and supervision support of student hourly employees
  • Office management including supply inventories and office equipment
  • Develop, coordinate and implement divisional and office programs and services to support students and employees
  • Support staff with calendar scheduling, travel coordination, document and presentation preparation, administrative duties, and budget coordination
  • Fulltime
Read More
Arrow Right