Divisional Administrative Assistant Job at Wegmans (Liverpool)

Administrative Assistant

We are seeking a highly organized and professional Administrative Assistant to p...

Location

United States , North Canton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience providing administrative support in a detail-oriented office or higher education setting
Proficiency with Microsoft Office applications, including Excel, Word, and Outlook
Strong calendar coordination, data entry, and document management skills
Ability to handle confidential information with discretion and professionalism
Experience reviewing, organizing, or coordinating contract and compliance-related documentation
Excellent written and verbal communication skills with strong proofreading ability
Strong organizational skills with the ability to manage multiple priorities and meet deadlines

Job Responsibility

Provide comprehensive day-to-day administrative support to the Vice President and divisional leadership, including managing communications, organizing documentation, and handling confidential information with a high level of discretion
Serve as a primary point of contact for internal and external stakeholders, ensuring timely follow-up and fostering strong professional relationships
Coordinate contract and compliance documentation, monitor approval processes, and support legal and agreement review activities in accordance with established procedures
Draft, format, proofread, and edit reports, presentations, correspondence, and other official leadership materials
Support financial administrative functions by tracking expenses, assisting with account reconciliations, and preparing budget-related documentation
Organize and support meetings and events by coordinating logistics, developing agendas, preparing materials, and ensuring seamless execution
Maintain accurate and up-to-date departmental files, records, agreements, and other administrative documentation
Review administrative processes and recommend practical improvements to enhance operational efficiency and consistency across the division

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Food & Beverage Administrative Assistant

The Food & Beverage Administrative Assistant provides comprehensive clerical and...

Location

United States of America , Lana'i city

Salary:

27.74 USD / Hour

Four Seasons

Expiration Date

Until further notice

Requirements

Legal work authorization in United States
Availability to work 7 days a week, 24 hours a day, holidays and weekends required
Hawaii Tuberculosis (TB) clearance card required
Hawaii Food Handler's Card required
Ability to sit and stand for extended periods, lift up to 30 lbs, push/pull as needed
Working knowledge of computer systems with word processing and spreadsheet programs experience

Job Responsibility

Prepare, process, and manage a high volume of correspondence, reports, letters, memoranda, and incoming mail
Review, route, track, and coordinate responses
record, distribute, and maintain departmental and divisional meeting minutes using multiple systems
Maintain and organize departmental files, policies, standards manuals, schedules, and calendars for Food & Beverage and Kitchen Division leadership
Ensure timely updates and accurate distribution of documents in compliance with departmental and brand standards
Support special projects and operational initiatives, including mailings, competitive surveys, menu support, breakage tracking, and ad hoc requests
Coordinate, schedule, and confirm interviews, meetings, appointments, and cooking class reservations
Oversee inventory, supplies, and purchasing functions, including maintaining inventory levels, receiving and storing deliveries, and tracking outstanding items
Create, process, and follow up on Purchase Orders (POs) through BirchStreet
Manage payroll and employee administration, including daily ADP audits and bi-weekly payroll processing

What we offer

100% Employer contributed Medical, Dental, and Vision benefits
Competitive wages and other benefits (Retirement Plan, Wellness Credit, etc.) as well as Paid Time Off & Holiday Pay
Inclusive and diverse employee engagement & recognition events all year-round
Complimentary stays and exclusive discounts at Four Seasons Worldwide
Complimentary Employee Meals & Dry Cleaning for Employee Uniforms
Owner subsidized on-island housing, inter-island airfare to Oahu and other resources
Comprehensive learning and development programs to help you master your craft
Energizing Employee Culture where you are encouraged to be your true self!

Fulltime

Administrative Assistant

We are looking for a highly organized Administrative Assistant. This Long-term C...

Location

United States , Albany

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience working with SharePoint, network drives, shared folders, servers, or similar electronic file environments
Strong proficiency with Microsoft Office 365, including Outlook, Teams, SharePoint, Word, Excel, and PowerPoint in a detail-oriented setting
Demonstrated ability to work independently while also collaborating effectively with colleagues and leadership
Proven ability to handle confidential information with sound judgment and discretion
Excellent organizational, time-management, and multitasking skills in an environment with shifting priorities
Experience reviewing documents and projects for accuracy, completeness, and consistency
Ability to create and maintain structured filing systems that support efficient document retrieval and organization
Familiarity with electronic databases, data entry, and maintaining both digital and physical records

Job Responsibility

Oversee divisional records by organizing files, supporting retention and archiving activities, and arranging digitization of documents when needed
Safeguard sensitive information by applying confidentiality standards to both paper and electronic materials
Coordinate meetings with internal teams and external partners, ensuring logistics and scheduling details are handled accurately
Manage leadership calendars by resolving conflicts, prioritizing requests, and keeping daily schedules up to date
Review incoming correspondence and documentation, route materials appropriately, and prepare items for leadership review before deadlines
Generate reports from various systems to support administrative and operational needs across the division
Prepare and complete required state documentation to ensure timely processing of administrative paperwork
Contribute to division-wide initiatives by assisting with projects such as workspace coordination, document organization, and other operational assignments

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Administrative Assistant

We are seeking a highly organized and professional Administrative Assistant to p...

Location

United States , North Canton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience providing administrative support in a detail-oriented office or higher education setting
Proficiency with Microsoft Office applications, including Excel, Word, and Outlook
Strong calendar coordination, data entry, and document management skills
Ability to handle confidential information with discretion and professionalism
Experience reviewing, organizing, or coordinating contract and compliance-related documentation
Excellent written and verbal communication skills with strong proofreading ability
Strong organizational skills with the ability to manage multiple priorities and meet deadlines

Job Responsibility

Provide comprehensive day-to-day administrative support to the Vice President and divisional leadership, including managing communications, organizing documentation, and handling confidential information with a high level of discretion
Serve as a primary point of contact for internal and external stakeholders, ensuring timely follow-up and fostering strong professional relationships
Coordinate contract and compliance documentation, monitor approval processes, and support legal and agreement review activities in accordance with established procedures
Draft, format, proofread, and edit reports, presentations, correspondence, and other official leadership materials
Support financial administrative functions by tracking expenses, assisting with account reconciliations, and preparing budget-related documentation
Organize and support meetings and events by coordinating logistics, developing agendas, preparing materials, and ensuring seamless execution
Maintain accurate and up-to-date departmental files, records, agreements, and other administrative documentation
Review administrative processes and recommend practical improvements to enhance operational efficiency and consistency across the division

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Administrative Assistant

We are looking for an Administrative Assistant to support the Liberal Studies di...

Location

United States , Philadelphia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience in an administrative, clerical, or office support role
Bachelor’s degree required
Strong written and verbal communication skills
Demonstrated ability to manage records, filing systems, and general office documentation
Proficiency in administrative support tasks such as typing, copying, scanning, and form preparation
Experience handling inbound calls and maintaining a front-facing presence
Ability to manage calendars, coordinate appointments, and prioritize multiple tasks effectively

Job Responsibility

Organize and maintain departmental files, records, and administrative documents for the Liberal Studies division
Prepare, type, scan, and reproduce materials needed for daily office and departmental activities
Complete and process routine forms and documentation that support divisional and departmental operations
Provide general clerical assistance, including electronic filing, document handling, and related office tasks
Answer inbound calls and respond to administrative inquiries in a thorough and timely manner
Coordinate schedules, manage calendars, and assist with appointment planning as needed
Support departments across the division with miscellaneous administrative requests and operational tasks
Help ensure information is accurate, accessible, and properly stored in accordance with office procedures

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Administrative Assistant

Tammy Boyko and Carlan Wilbon with Aplin are seeking an experienced and highly o...

Location

Canada , Winnipeg

Salary:

Not provided

Aplin

Expiration Date

Until further notice

Requirements

3 plus years of experience as an Administrative Assistant in a Corporate environment
Post secondary education, ie Business Administration Diploma
Proficiency in Microsoft Word, Excel, Outlook, Teams, SAP, and HRMS
Strong administrative capabilities, including excellent written and verbal communication skills, attention to detail, and ability to interpret and apply instructions accurately
Exceptional customer service and communication skills
Ability to work collaboratively within a team
Demonstrated discretion and professionalism when handling confidential information
Criminal record check is required

Job Responsibility

Provide comprehensive administrative support to the Directors, including managing inquiries, coordinating divisional responses, and occasionally responding on their behalf
Manage and prioritize high-level and confidential matters, ensuring timely follow-up and appropriate action in the absence of the Directors
Control the flow of information through the Directors’ office, including screening incoming and outgoing correspondence, monitoring deadlines, and proofreading and formatting documents such as briefing notes, letters, and recommendations
Serve as a liaison with the office of the Vice President of HR and provide back-up support to the Executive Assistant to the VP when required
Coordinate meetings, seminars, town halls, and other events, including agenda preparation, minute taking, logistics, travel arrangements, and follow-up communications
Prepare and distribute divisional communications and support the development of regular reports, such as quarterly business plan updates
Provide guidance to divisional staff on internal procedures, documentation standards, and correspondence formatting
Maintain and organize filing systems, including abeyance files, and ensure timely follow-up on pending items
Reconcile expenses and corporate credit card transactions for the Directors' cost centre, and manage office supply orders
Support various operational tasks, including reviewing daily workflows, running training reports, and maintaining the divisional SharePoint site

What we offer

Immediate temporary Administrative Assistant role
Potential for extension and or temporary to hire opportunity
Convenient downtown Winnipeg location

Fulltime

F&B Coordinator & Administrative Assistant

The Four Seasons Hotel Kyoto is looking for a F&B Coordinator & Administrative A...

Location

Japan , Kyoto

Salary:

Not provided

Four Seasons

Expiration Date

Until further notice

Requirements

Perform administrative duties supporting the Food & Beverage Division of the hotel
Type correspondence, reports, composition of letters, menu and memorandums
open, examine, sort, incoming mail and when appropriate gather information necessary for response
take and distribute departmental and divisional meeting minutes
Maintain files, schedules, and calendars for management members of the Food & Beverage Division
coordinate, set and confirm interviews and appointments
Assist in completing special projects which may include mailings, competitive surveys, menus or other assigned duties
maintain and order office supplies
Must be fluent in both Japanese and English

Job Responsibility

Perform administrative duties supporting the Food & Beverage Division of the hotel
Type correspondence, reports, composition of letters, menu and memorandums
open, examine, sort, incoming mail and when appropriate gather information necessary for response
take and distribute departmental and divisional meeting minutes
Maintain files, schedules, and calendars for management members of the Food & Beverage Division
coordinate, set and confirm interviews and appointments
Assist in completing special projects which may include mailings, competitive surveys, menus or other assigned duties
maintain and order office supplies

What we offer

Be part of a cohesive team with opportunities to learn, grow and develop
Have the opportunity to engage in diverse and challenging work
Derive a sense of pride in work well done
Be recognized for excellence

Fulltime

New

Assistant / Associate Vice President for Human Resources, Training and Performance

Reporting to the Vice President for Administration and Finance, the Assistant / ...

Location

United States , Harrisonburg

Salary:

Not provided

Buffkin / Baker

Expiration Date

Until further notice

Requirements

Undergraduate degree in Human Resources or a related field coupled with proven leadership experience in supervising and guiding human resources management, talent development, or a related field
Experience within a college or university system, a closely related field or an organization of equal or greater complexity and understanding higher education administration and governance structures
In-depth knowledge of HR practices, policies, and procedures and talent development strategies and programs
Demonstrated, significant leadership experience in labor relations and collective bargaining, preferably within a higher education or public-sector environment with strong knowledge of employment and labor laws applicable to unionized workplaces
Proven ability to advise executive leadership and work collaboratively with academic and administrative stakeholders with demonstrated skill in change management, stakeholder engagement, and conflict resolution during periods of organizational transition
Candidates must possess a fundamental understanding of all relevant laws, regulations, and practices to ensure compliance with governing agencies
The successful candidate will provide evidence of effective leadership to include operating in a culture of teamwork including trust, respect, and dignity
Candidates must possess a proven ability to create an environment where others are motivated to achieve shared goals
Demonstrate the ability to establish and maintain cooperative working relationships with superiors, subordinates, and colleagues
Excellent project management skills, with the ability to coordinate special projects and initiatives

Job Responsibility

Provides leadership, supervision, performance evaluation, coaching, guidance and encouragement to the Director for Human Resources (HR) and Director of Talent Development (TD)
Provides leadership, supervision, performance evaluation, coaching, guidance and encouragement to an Administrative Assistant and a Policy and Compliance Specialist
Lead the implementation of collective bargaining agreements, including establishing institutional processes and timelines to ensure effective and compliant roll-out through strategic leadership and advising on collective bargaining obligations, contract interpretation, and employee relations in a unionized environment
Guide and support campus stakeholders through labor-relations change, ensuring consistent understanding and application of union agreements across academic and administrative units by fostering constructive labor-management relationships and engagement strategies development that promotes communication, trust, and collaboration as collective bargaining relationships are established
Ensure institutional compliance with collective bargaining agreements and applicable federal, state, and local labor laws, working closely with legal counsel as needed
Direct or support contract negotiations and administration, as appropriate, including preparation for bargaining, coordinating institutional responses, and ensuring alignment with university priorities
Provides support and assistance to the VP for Administration and Finance, coordinating special projects as needed
Provides strategic guidance to the Human Resources Director, ensuring the department’s strong commitment to the university and divisional mission, as well as a high level of customer service, performance, and effectiveness
Provides strategic guidance to the Talent Development Director, ensuring the department’s strong commitment to the university and divisional mission as well as a high level of customer service, performance, and effectiveness
Serves as the chair of the University Policy Committee (UPC), the JMU Compensation Advisory Council (CAC), chair of the A&F Engagement Council, a member of the Institute for the Stewardship of the Natural World (ISNW), the University Planning Team (UPT) and the Reengineering Madison Steering Committee

Fulltime

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Divisional Administrative Assistant

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