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Distilleries Administrator

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WILLIAM GRANT & SONS

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Location:
United Kingdom, Dufftown

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We’re looking for a Fixed Term Contract Administrator to join our Dufftown site on a 12-month basis. This is a fantastic opportunity to play a central role in supporting our Site Leader, leadership team, and employees, ensuring smooth day to day operations and contributing to the success of our distillery.

Job Responsibility:

  • Providing extensive administrative support to the Site Leader, including diary management, correspondence, reports, and expenses
  • Organising travel arrangements and meetings, ensuring priorities are managed effectively
  • Overseeing office management duties such as mail handling, stationery and PPE ordering, pool car bookings, and maintaining compliance for vehicles and site properties
  • Coordinating meeting room diaries, catering, and accommodation through Guestline, while liaising with Visitor Centre teams
  • Supporting HR activities including notetaking, induction packs, wellbeing initiatives, and employee engagement events
  • Preparing accurate reports, presentations, and minutes for leadership meetings
  • Managing health surveillance appointments, site workwear orders, and charity initiatives
  • Updating IT systems and databases and ensuring timely correspondence with external organisations
  • Providing administration support to Dufftown LEF and processing bottle donation requests

Requirements:

  • Strong organisational skills with the ability to manage multiple priorities and deadlines
  • Excellent communication skills, both written and verbal, with attention to detail
  • Experience in administration, office management, or a similar support role
  • Confidence in using IT systems and tools such as Concur & Egencia
  • A proactive approach to problem solving and the ability to work independently while being a collaborative team player
  • Discretion and professionalism when handling sensitive information
What we offer:
  • Competitive salary and benefits designed to promote financial wellbeing
  • Eligible to participate in a bonus plan
  • Generous holiday entitlement and an opportunity to ‘buy’ or ‘sell’ some holiday entitlement
  • Private Healthcare and Doctor@Hand (remote GP service)
  • Defined contribution pension plan
  • Employee Assistance Programme
  • Life Assurance cover is a multiple of eight times your annual basic salary
  • Product allocation
  • Cycle to Work scheme
  • Charity donation matching up to £1,000 per year
  • Learning resources

Additional Information:

Job Posted:
December 13, 2025

Expiration:
December 16, 2025

Employment Type:
Fulltime
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