Disbursements Specialist Job at Robert Half (Westchester)

Disbursements Specialist

We are looking for a detail-oriented Disbursements Specialist to join our team i...

Location

United States , Westchester

Salary:

22.00 - 26.50 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

2–5 years of experience in disbursements, accounts payable, finance operations, or another high-volume transactional setting
Advanced proficiency in Microsoft Excel, including Pivot Tables, VLOOKUP, formulas, and data analysis techniques
Strong analytical skills with the ability to interpret large datasets, identify trends, and resolve issues effectively
Demonstrated attention to detail and commitment to accuracy in financial processing and reporting activities
Ability to manage multiple deadlines and priorities in a fast-moving work environment
Clear written and verbal communication skills for working across internal teams and explaining financial information

Job Responsibility

Oversee daily payment and disbursement activity, ensuring transactions are completed accurately, on schedule, and in line with established controls
Examine high-volume financial records to verify data integrity, identify exceptions, and support timely resolution of discrepancies
Reconcile payment activity, payable balances, and related records to maintain accurate financial reporting and operational visibility
Partner with finance, accounting, and operations teams to investigate outstanding items and bring issues to closure efficiently
Produce remittance and transaction reports by consolidating information from multiple sources and confirming data accuracy before distribution
Use advanced Excel tools, including Pivot Tables, VLOOKUP, and formulas, to analyze large datasets and support reporting, validation, and trend review
Monitor aging items, payment exceptions, and reconciliation gaps, then provide clear updates and actionable insights to leadership
Contribute to process improvement efforts by identifying inefficiencies, recommending workflow enhancements, and supporting testing for new tools or system updates
Maintain organized documentation for procedures, controls, and operational changes, and assist with audit-related data requests when needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Disbursements Specialist

We are looking for detail-oriented Disbursements Specialists to join a team, sup...

Location

United States , Westchester

Salary:

23.50 - 26.50 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

2–5 years of experience in disbursements, accounts payable, finance operations, or another high-volume transactional setting
Advanced proficiency in Microsoft Excel, including Pivot Tables, VLOOKUP, formulas, and large-scale data analysis
Strong analytical ability with experience reviewing financial data, identifying trends, and resolving discrepancies
Demonstrated success managing multiple deadlines and priorities in a fast-paced business environment
High level of accuracy and attention to detail when handling financial transactions and reporting
Effective written and verbal communication skills for working across finance, accounting, and operations teams
Experience with financial systems such as Dynamics, Oracle, or similar platforms is preferred
Background in reconciliations, audit support, financial reporting, or process improvement initiatives is a plus

Job Responsibility

Oversee daily payment and disbursement activity, ensuring transactions are processed accurately, approved properly, and completed within established timelines
Examine large volumes of financial records to verify completeness, identify discrepancies, and maintain compliance with internal controls and service expectations
Reconcile payable activity, vendor-related items, and expense records to keep financial data current and accurate across reporting sources
Investigate outstanding transactions and collaborate with internal stakeholders to resolve open items, payment exceptions, and processing issues
Prepare remittance details and other financial reports by consolidating information from multiple systems and validating data accuracy before distribution
Use advanced Excel tools such as Pivot Tables, VLOOKUP, formulas, and data analysis features to manage large datasets and support operational reporting
Monitor aging balances, unreconciled items, and payment gaps, then communicate findings and actionable updates to leadership
Contribute to process improvement efforts by identifying workflow inefficiencies, recommending enhancements, and supporting testing or implementation of updated tools and procedures
Maintain clear documentation for procedures, controls, reconciliations, and workflow changes to support operational consistency and audit readiness

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Disbursements Specialist

The primary mandate for the Disbursements Specialist is to ensure all consignmen...

Location

United States , Clinton

Salary:

Not provided

Ritchie Bros

Expiration Date

Until further notice

Requirements

2-4 years of experience working in an office environment
Proficiency with Microsoft Excel
Fluent verbal and written communication skills in English
Organized, detailed-oriented and able to multi-task in a fast-paced environment
Good analytical and problem-solving skills
Customer service orientated
Excellent written and verbal communication skills
Excellent time management skills to be able to meet strict deadlines
Advanced Excel skills (Macros, Pivot Tables, and V-Lookup)

Job Responsibility

Audit and approve the sale of vehicles, for all US Branches, including Title Centers, based on their legal contract terms to meet settlement SLAs to avoid penalties, daily
Monitor and communicate issues with open expenses, at Branch level, to ensure timely closure and comply with SLAs
Reconcile and/or generate expenses and payable vouchers for vendor invoicing, including: IAA Transport, DMV, and external vendors
Audit, balance, and prepare remittances to ensure accuracy and timely payment to customers, in excess of 20 million dollars, daily
Prepare aging detail to invoice providers upon request
Organize and collate manual remittances and invoices to mail to providers, daily
Perform support functions and provide technical assistance for all Branches within the organization through ServiceNow Self-Help Catalog, by analyzing and troubleshooting payable and systematic problems, while working with multiple departments to implement a resolution
Communicate and assist customers inside and outside the organization through: Phone, Email, and Chat
Assist: Accounting and Tax Departments with internal and external auditor requests, including the IRS, for mandatory state and federal audits, including willingness to explain data and findings to auditors
Assist: Buyer Services with same day broker requests and/or refunds

What we offer

Medical, dental, vision, and basic life insurances
Company 401k plan with 100% match for the first 4% contributed
15 days of PTO each year

Fulltime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a growing private a...

Location

United States , Beverly Hills

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience handling full-cycle accounts payable responsibilities
Demonstrated background in a high-volume or operationally complex accounting environment
Strong ability to detect invoice discrepancies, research issues, and follow through to resolution
Hands-on experience with vendor onboarding processes and bank account verification procedures
Solid organizational and communication skills with the ability to manage deadlines independently
Comfortable collaborating with cross-functional and remote stakeholders while maintaining a high level of accuracy

Job Responsibility

Oversee the accounts payable workflow from initial invoice intake through final disbursement, ensuring transactions are completed accurately and on schedule
Examine invoices for correct coding, required approvals, and supporting backup before submission for payment
Reconcile purchase orders, receipts, and billing documents to confirm charges are valid and investigate any mismatches or exceptions
Prepare recurring payment batches and handle urgent or nonstandard payment requests when business needs require them
Partner with internal departments to obtain prompt approvals and clear up invoice-related questions that could delay processing
Administer vendor setup activities, including collection of documentation, banking validation, and controls designed to reduce fraud risk
Maintain complete and well-organized supplier records so files remain current and ready for audit review
Work with operations and finance contacts to resolve billing concerns, verify charges, and support multiple areas of the business
Monitor vendor billing patterns and flag unusual pricing or unexpected fees for further review

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

New

Accounting Specialist

We are looking for an Accounting Specialist to join a growing agriculture-focuse...

Location

United States , East Syracuse

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting accounting operations such as accounts payable, accounts receivable, billing, and account reconciliation
Ability to review financial and legal documentation with a high degree of accuracy and attention to detail
Strong organizational skills with the capacity to manage multiple files, deadlines, and follow-up activities simultaneously
Comfort working in a team-oriented environment and coordinating with colleagues across accounting, servicing, and client support functions
Proficiency with general accounting processes and administrative recordkeeping in an office setting that requires attention to detail
Clear written and verbal communication skills for handling documentation, internal coordination, and service-related follow-up
Ability to learn transaction documentation and compliance-related processes associated with loan or lease operations
Associate's Degree or higher required
1 to 3 years of experience or knowledge of agricultural leasing or lending industry or related experience

Job Responsibility

Verify applicant and borrower information for accuracy, including reviewing outstanding debt details and supporting documentation
Track due diligence activities such as credit reviews, lien searches, and related documentation to ensure each item is completed and properly evaluated
Examine submitted loan and lease files, identify missing or inconsistent information, and follow through to secure required approvals before processing moves forward
Collect and assess business formation and organizational records to confirm eligibility for financing programs
Support application intake through closing by organizing documentation, coordinating funding steps, processing vendor disbursements, and recording new or terminated originations
Prepare and update financing documents, including transaction-specific agreements and supporting paperwork for revised terms when changes are needed
Manage documentation tied to lien positions, shared creditor arrangements, financing statement filings, and termination deadlines to help maintain compliance
Review insurance records and executed agreements to confirm coverage, signatures, and document completeness meet contractual and collateral standards
Provide administrative assistance across the office, collaborate with customer-facing colleagues, and offer backup support through cross-training in related accounting and loan servicing functions

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

Location

United States , Santa Monica

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience working in accounts payable or a closely related accounting support role
Working knowledge of invoice coding and general ledger account allocation
Familiarity with processing electronic payments, including ACH, and coordinating check disbursements
Strong attention to detail with the ability to manage high-volume transactional work accurately
Ability to organize priorities, meet deadlines, and maintain consistency in a fast-paced environment
Clear communication skills for collaborating with vendors and internal business partners
Proficiency with standard accounting systems and Microsoft Office applications, particularly Excel

Job Responsibility

Review and process vendor invoices with careful attention to accuracy, approvals, and proper expense allocation
Assign correct account codes to invoices and supporting documentation to ensure reliable financial reporting
Manage accounts payable transactions from receipt through payment while maintaining complete and organized records
Prepare and execute payment activities, including ACH transactions and scheduled check runs, in accordance with company timelines
Reconcile invoice details, payment records, and vendor information to resolve discrepancies efficiently
Communicate with internal teams and external vendors to address billing questions, payment status, and documentation needs
Support month-end accounts payable activities by ensuring transactions are recorded accurately and outstanding items are followed up promptly

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

New

Accounts Payable Specialist

We are looking for an experienced Accounts Payable Specialist to support a busy ...

Location

United States , Long Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of accounts payable experience in a fast-paced business environment
Working knowledge of invoice coding, payment processing, and vendor account maintenance
Intermediate Microsoft Excel skills, including the ability to use formulas, sort data, apply filters, and review information efficiently
Strong attention to detail with a consistent focus on accuracy and completeness
Solid organizational skills with the ability to manage deadlines and prioritize multiple tasks
Effective written and verbal communication skills for interacting with vendors and internal stakeholders
Demonstrated ability to work independently, solve problems thoughtfully, and collaborate well with a team

Job Responsibility

Manage a high volume of vendor invoices, ensuring entries are completed accurately and within required timelines
Examine invoices, purchase orders, and related backup to confirm documentation is complete and aligned before processing
Apply correct account coding and verify that approvals are in place prior to releasing payments
Investigate billing issues, respond to vendor questions, and work through discrepancies to reach timely resolution
Maintain up-to-date vendor information and organized payment records to support audit readiness and reporting accuracy
Assist with weekly and scheduled payment activity, including check processing, ACH transactions, and other accounts payable disbursements
Contribute to month-end accounting tasks by supporting reconciliations and preparing payables-related records
Coordinate with internal departments to help ensure invoices move through review and payment stages without unnecessary delays
Recommend practical improvements that enhance workflow efficiency, processing accuracy, and overall AP operations

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a food and food proces...

Location

United States , Pleasanton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Hands-on experience in accounts payable, including full-cycle invoice and payment processing
Strong ability to code invoices and apply appropriate account classifications accurately
Working knowledge of payment processing methods such as ACH and check runs
Experience preparing payment batches and supporting approval workflows with proper documentation
Proficiency in manual invoice matching, including three-way matching concepts and related discrepancy review
Comfortable using Microsoft Excel for reconciliations, tracking, and expense reporting
Ability to manage multiple priorities independently in a high-volume accounting environment
Strong organizational skills and attention to detail when maintaining financial records and processing deadlines

Job Responsibility

Oversee end-to-end accounts payable activities for a high-volume workload, ensuring transactions move efficiently from invoice receipt through final payment
Review incoming invoices, assign the correct accounting treatment, and enter them into the system with strong attention to accuracy and timing
Match vendor invoices to supporting receipt documentation manually and resolve discrepancies by coordinating with internal teams as needed
Prepare weekly payment batches, organize backup materials for approval, and support the release of approved disbursements
Process electronic and other payment types, record completed transactions properly, and maintain reliable accounts payable records
Monitor a shared accounts payable inbox, prioritize requests, and respond to routine vendor or internal inquiries in a timely manner
Assist with inventory-related receiving support and ensure associated invoices are documented and processed correctly
Reconcile accounts using Microsoft Excel, track expense activity, and help maintain organized reporting schedules
Contribute to month-end close by completing payable-related reconciliations and other accounting support tasks as assigned

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Deferred compensation plan
Choice Time Off (CTO)
Paid holidays

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Disbursements Specialist

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