Disbursements Specialist Job at Robert Half (Westchester)

Disbursements Specialist

We are looking for detail-oriented Disbursements Specialists to join a team, sup...

Location

United States , Westchester

Salary:

23.50 - 26.50 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

2–5 years of experience in disbursements, accounts payable, finance operations, or another high-volume transactional setting
Advanced proficiency in Microsoft Excel, including Pivot Tables, VLOOKUP, formulas, and large-scale data analysis
Strong analytical ability with experience reviewing financial data, identifying trends, and resolving discrepancies
Demonstrated success managing multiple deadlines and priorities in a fast-paced business environment
High level of accuracy and attention to detail when handling financial transactions and reporting
Effective written and verbal communication skills for working across finance, accounting, and operations teams
Experience with financial systems such as Dynamics, Oracle, or similar platforms is preferred
Background in reconciliations, audit support, financial reporting, or process improvement initiatives is a plus

Job Responsibility

Oversee daily payment and disbursement activity, ensuring transactions are processed accurately, approved properly, and completed within established timelines
Examine large volumes of financial records to verify completeness, identify discrepancies, and maintain compliance with internal controls and service expectations
Reconcile payable activity, vendor-related items, and expense records to keep financial data current and accurate across reporting sources
Investigate outstanding transactions and collaborate with internal stakeholders to resolve open items, payment exceptions, and processing issues
Prepare remittance details and other financial reports by consolidating information from multiple systems and validating data accuracy before distribution
Use advanced Excel tools such as Pivot Tables, VLOOKUP, formulas, and data analysis features to manage large datasets and support operational reporting
Monitor aging balances, unreconciled items, and payment gaps, then communicate findings and actionable updates to leadership
Contribute to process improvement efforts by identifying workflow inefficiencies, recommending enhancements, and supporting testing or implementation of updated tools and procedures
Maintain clear documentation for procedures, controls, reconciliations, and workflow changes to support operational consistency and audit readiness

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Disbursements Specialist

The primary mandate for the Disbursements Specialist is to ensure all consignmen...

Location

United States , Clinton

Salary:

Not provided

Ritchie Bros

Expiration Date

Until further notice

Requirements

2-4 years of experience working in an office environment
Proficiency with Microsoft Excel
Fluent verbal and written communication skills in English
Organized, detailed-oriented and able to multi-task in a fast-paced environment
Good analytical and problem-solving skills
Customer service orientated
Excellent written and verbal communication skills
Excellent time management skills to be able to meet strict deadlines
Advanced Excel skills (Macros, Pivot Tables, and V-Lookup)

Job Responsibility

Audit and approve the sale of vehicles, for all US Branches, including Title Centers, based on their legal contract terms to meet settlement SLAs to avoid penalties, daily
Monitor and communicate issues with open expenses, at Branch level, to ensure timely closure and comply with SLAs
Reconcile and/or generate expenses and payable vouchers for vendor invoicing, including: IAA Transport, DMV, and external vendors
Audit, balance, and prepare remittances to ensure accuracy and timely payment to customers, in excess of 20 million dollars, daily
Prepare aging detail to invoice providers upon request
Organize and collate manual remittances and invoices to mail to providers, daily
Perform support functions and provide technical assistance for all Branches within the organization through ServiceNow Self-Help Catalog, by analyzing and troubleshooting payable and systematic problems, while working with multiple departments to implement a resolution
Communicate and assist customers inside and outside the organization through: Phone, Email, and Chat
Assist: Accounting and Tax Departments with internal and external auditor requests, including the IRS, for mandatory state and federal audits, including willingness to explain data and findings to auditors
Assist: Buyer Services with same day broker requests and/or refunds

What we offer

Medical, dental, vision, and basic life insurances
Company 401k plan with 100% match for the first 4% contributed
15 days of PTO each year

Fulltime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day payment ...

Location

United States , Jericho

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Hands-on experience supporting accounts payable functions in a detail-focused business environment
Working knowledge of invoice coding and account classification practices
Familiarity with ACH transactions and check run processing
Strong attention to detail with the ability to identify and correct payment or coding errors
Ability to manage multiple invoices and deadlines with a high degree of accuracy
Effective written and verbal communication skills for coordinating with vendors and internal stakeholders.

Job Responsibility

Review incoming invoices, confirm supporting details, and prepare them for accurate entry into the accounts payable process
Assign proper general ledger or expense codes to vendor invoices to ensure transactions are recorded correctly
Process ACH payments and assist with scheduled check disbursements while following established approval procedures
Reconcile payable activity, investigate discrepancies, and coordinate with internal teams or vendors to resolve outstanding items
Maintain up-to-date payment records and supporting documentation for audit readiness and reporting needs
Monitor payment timelines to help ensure vendors are paid accurately and within agreed terms.

What we offer

Medical
Vision
Dental
Life and disability insurance
Company 401(k) plan

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a manufacturing ope...

Location

United States , Kernersville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience working in accounts payable or a closely related accounting support position
Strong understanding of invoice review, account coding, and payment processing procedures
Hands-on experience with ACH transactions and recurring check run support
Ability to manage a high volume of invoices while maintaining accuracy and meeting deadlines
Solid attention to detail and the ability to identify discrepancies before posting payments
Comfortable collaborating with vendors and internal stakeholders to resolve payment or documentation issues

Job Responsibility

Review incoming vendor invoices, verify supporting details, and enter them accurately into the accounts payable process
Assign correct general ledger or expense codes to invoices to support accurate financial reporting
Prepare and process ACH payments and assist with scheduled weekly check disbursements
Post approved invoices in a timely manner while maintaining organized payment records and documentation
Reconcile payable activity and assist with month-end close review to identify and resolve discrepancies
Communicate with internal teams and vendors to address invoice questions, payment status updates, and coding issues

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

New

Accounting Specialist

We are looking for an Accounting Specialist to join a growing team in Atlanta, G...

Location

United States , Atlanta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience in accounts payable, accounts receivable, and general accounting support
Proven ability to handle high-volume transactional work with a strong focus on accuracy
Familiarity with billing processes and account reconciliation practices
Working knowledge of QuickBooks Online in an accounting environment with strong attention to detail
Basic Excel skills, including simple calculations and spreadsheet tracking
Comfortable working within repetitive workflows while maintaining productivity and attention to detail
Able to succeed in an evolving environment where processes may continue to develop and improve

Job Responsibility

Manage a steady flow of accounts payable transactions, accurately entering and reviewing a high volume of invoices each day
Examine bills and supporting documentation to confirm completeness, resolve discrepancies, and maintain organized records
Coordinate approval routing and prepare payments to help keep routine disbursement activity on schedule
Assist with accounts receivable and billing-related tasks to support timely and accurate financial processing
Perform account reconciliation activities to identify variances and help maintain reliable financial data
Use QuickBooks Online and related accounting platforms to record transactions and track daily workflow activity
Contribute effectively in a process-oriented setting that requires consistency, focus, and strong attention to detail

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

Location

United States , Harvey

Salary:

25.00 - 26.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in accounts payable, including high-volume transaction processing
Hands-on background in construction accounting, with familiarity in contractor payment processes preferred
Experience preparing lien waivers and related supporting documents for project-based payouts
Working knowledge of union reporting requirements and associated documentation
Strong understanding of accounts payable practices and common banking procedures
Bachelor’s degree in Business, Accounting, or a related field
Effective communication skills, sound judgment, and the ability to stay organized in a fast-paced environment

Job Responsibility

Manage the full accounts payable cycle for a large volume of transactions, from invoice review through payment processing
Prepare and track partial and final lien waiver documentation to support construction-related disbursements
Record and process accounts payable transactions promptly to help ensure accurate and timely payments
Maintain orderly financial files and supporting documentation for invoices, approvals, and payment activity
Support efficient office and accounting operations by handling assigned administrative and financial tasks effectively
Review reporting methods and payment collection workflows to identify opportunities for better accuracy and control
Apply practical knowledge of standard banking procedures when coordinating payments and related account activity
Compile and submit union-related reports with close attention to deadlines and reporting accuracy

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a manufacturing organi...

Location

United States , Saint Cloud

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in accounts payable, invoice processing, or a closely related accounting support role
Working knowledge of bookkeeping fundamentals and standard accounting practices
Experience coding invoices, managing check runs, and handling high-volume payables transactions
Proficiency with 10-key data entry and spreadsheet applications
Strong analytical and problem-solving skills for resolving invoice and document discrepancies
High level of accuracy, organization, and attention to detail in financial data handling

Job Responsibility

Process incoming invoices and related payment documents accurately within the accounting system
Review purchase orders, receiving documentation, and invoices to identify mismatches and resolve exceptions before payment
Support vendors by responding to payment and account inquiries in a timely and attentive manner
Organize weekly payment activity by preparing approved invoices for scheduled disbursement
Contribute to month-end close tasks by assisting with account analysis and other assigned accounting support work
Maintain electronic and physical records by scanning, filing, and retaining reports according to company standards
Meet attendance expectations and remain dependable in support of daily departmental operations
Follow workplace safety and equipment requirements, including the use of required company-provided gear
Work additional hours when needed to meet processing deadlines and business demands

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

New

Development Accounting Specialist

We are looking for an experienced development accounting specialist to support c...

Location

United States of America , Long Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in development, construction, or project-based accounting with a strong understanding of job cost activity and general ledger impact
Hands-on knowledge of accounts payable, accounts receivable, journal entries, and bank reconciliation processes
Ability to review draw packages, monitor project budgets, and support cash forecasting for active development projects
Proficiency with Yardi Voyager or a comparable large-scale accounting platform
Advanced Microsoft Excel skills and solid working knowledge of Microsoft Word for financial analysis and reporting
Demonstrated leadership capability with experience guiding staff, managing workflows, and supporting performance development
Strong attention to detail and the ability to coordinate multiple priorities in a fast-paced construction or development environment

Job Responsibility

Lead and support development accounting staff by assigning priorities, providing coaching, and overseeing the timely completion of recurring financial deliverables
Partner with project and development teams from early planning through project stabilization to maintain accurate accounting records and financial visibility
Examine construction draw submissions for accuracy and completeness and help ensure lender packages are prepared and submitted on time
Analyze project spending against approved budgets and collaborate with project managers to address variances and support cost control efforts
Produce and review job cost reporting and related financial schedules, ensuring alignment between project reports, trial balances, and draw activity
Review bank reconciliations completed by staff and prepare reconciliations directly for assigned construction and development entities
Oversee payment controls by validating banking details and approving construction-related disbursements, including wires and other payment releases
Prepare projects for audits, compilations, and cost certifications by confirming trial balances are fully reconciled and supporting documentation is complete
Contribute to special assignments and assist accounting leadership with process improvements, policy development, and departmental initiatives

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) or deferred compensation plan
Paid time off for vacation, personal needs, and sick time
Paid holidays
Free online training

Fulltime

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