Director of Operations & Senior Executive Assistant Job at Robert Half (Irving)

Executive Assistant to Director of Nursing and Transformation and Chief Operations Officer

The role is responsible for providing secretarial and administrative support to ...

Location

Ireland , Lucan, Co. Dublin

Salary:

Not provided

Blackrock Health Hermitage Clinic

Expiration Date

Until further notice

Requirements

At least two years’ experience in a similar role
High level of administrative competency with a good knowledge of the hospitals and its structure
Excellent IT skills – Microsoft 365 and Microsoft Office Suite, e.g. Word, Excel, Access, Outlook, PowerPoint, etc.
Possess strong knowledge, awareness and expertise of administration including workflow processes.
Proficient in preparing Visual presentations
Proficient in Data Extraction for analysis and power point presentations
Relationship management
Written /numerical/analytical skills
Accuracy/attention to detail
IT Skills

Job Responsibility

Thoroughly comprehend all aspects of EA role in diary management, typing confidential reports and arranging documentation prior and post various committee meetings
Ensure all correspondences are transcribed and proofread in an accurate and timely manner
Provide support in the co-ordination of the work of the office functions and the committees for which the Director of Nursing & Transformation (DON) is responsible
Take and prepare minutes as required at meetings ie Monthly Clinical Nurse Managers meeting and Nursing Executive and others as required
Undertake typing, word processing of correspondence, documents, forms agendas and reports
Maintain robust correspondence systems ensuring chronological filing and timely follow-up on outstanding responses
Prioritise, filter or redirect written, electronic and verbal communication to be dealt with personally or brought to the attention of the DON
Ensure all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner
Deal with confidential sensitive/contentious information with colleagues and service users
Organise and plan events as necessary and provide supporting information material as required

What we offer

Competitive salary
Onsite parking
Pension
Discounted café
Employee Assistance Programme
Discounted onsite pharmacy

Fulltime

Senior Director - Luxury Brand Operations

The Senior Director, Luxury Brand Operations is a critical leadership position w...

Location

United States , Bethesda

Salary:

147000.00 - 248100.00 USD / Year

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Ten or more years’ experience in the guest services, front desk, housekeeping, management operations, or related professional area, demonstrating progressive career growth and a pattern of exceptional performance
Five or more years in senior roles at the property level of a luxury hotel
4-year degree from an accredited university in Business Administration, Operations Management, Hospitality Management, or related major

Job Responsibility

Drive innovation and continuous improvement within Luxury Brand Operations, identifying and implementing best practices across all areas of the guest journey
Partner closely with cross-functional teams within the Luxury Group (e.g., Quality, Marketing, Brand Management and Design)
Act as the strategic business liaison between Headquarters, the continents and the greater Luxury Brand Operations team, providing guidance and support on operational matters
Assist in the development, implementation, and deployment of operational standards, policies, and best practices across the Luxury Portfolio
Drive the guest experience across all touchpoints
Ensure that all guest centric Luxury Brand initiatives are aligned with the guest experience vision across the luxury portfolio
Cultivate a culture of service excellence among hotel associates, empowering them to deliver exceptional guest experiences
Successfully manage and execute complex projects, ensuring timely delivery and adherence to budget and timelines
Demonstrate strong project management skills, including planning, budgeting, resource allocation, and risk mitigation
Cultivate and maintain highly collaborative relationships with key stakeholders across the Marriott Enterprise, including headquarters, continent leaders, and brand leaders

What we offer

bonus program
comprehensive health care benefits
401(k) plan with up to 5% company match
employee stock purchase plan at 15% discount
accrued paid time off
life insurance
group disability insurance
travel discounts
adoption assistance
paid parental leave

Fulltime

Executive Director

The Executive Director is responsible for leading the community’s day-to-day ope...

Location

United States , Newburyport

Salary:

116000.00 - 139200.00 USD / Year

Atria Senior Living

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Business Administration, Healthcare Administration, or related subject
Three (3) to five (5) years of experience in operations management with demonstrated success in meeting financial and sales goals
Ability to become licensed as an administrator for assisted living within a prescribed timeframe in states requiring such a license
Must possess a valid driver’s license
Must satisfactorily meet and be in compliance with Company motor vehicle policy standards and Travel Policy

Job Responsibility

Lead the community’s day-to-day operations with full profit and loss responsibility
Plan, implement, and evaluate all aspects of operations
Recruit and train team members
Directly supervise a high performing team of leaders in sales, care, hospitality, and resident engagement
Foster an environment of high customer satisfaction
Ensure a quality-oriented and engaged workforce
Ensure compliance with all local, state, and federal regulations
Focus on creating a safe working and living environment
Lead the development and implementation of all sales and operations strategies and tactics
Regularly communicate performance with the Regional Vice President

What we offer

Competitive Pay
Paid Holidays & PTO
Comprehensive Health Plans (medical, vision, dental, company paid short term and long term disability)
Career Advancement Opportunities
Tuition Reimbursement (up to $5,250 a year)
Employee Loyalty Rewards Program
Retirement Savings Plan with Employer Match
Rewards & Recognition
Health & Safety priority

Fulltime

Executive Assistant

The Executive Assistant II provides strategic administrative and operational sup...

Location

United States , Washington, DC

Salary:

20.51 - 37.18 USD / Hour

Adtalem Global Education

Expiration Date

Until further notice

Requirements

Associate's degree
Five (5) plus years of demonstrated experience providing executive-level support in a complex, fast-paced organization
Proven ability to manage confidential information and sensitive issues with discretion and sound judgment
Exceptional communication, organization, and relationship-building skills with ability to engage effectively across all organizational levels
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration platforms
Strong attention to detail and ability to balance multiple priorities with professionalism and poise
Experience coordinating projects, tracking deliverables, and managing cross-functional workflows
Demonstrated ability to work independently, exercise initiative, and adapt to changing priorities

Job Responsibility

Provide high-level administrative and strategic support to two Vice Presidents, managing complex calendars, domestic and international travel arrangements, meetings, and communications with accuracy and confidentiality
Anticipate needs and proactively manage competing priorities across both leaders to ensure they are fully prepared for meetings, events, and key initiatives
Own the rhythm of each executive’s day and week — managing time as a strategic asset, protecting focus time, and optimizing for impact
Serve as a primary liaison between the Vice Presidents, internal teams, and external partners, reflecting Adtalem's values of respect, collaboration, and service excellence
Prepare, edit, and manage correspondence, reports, presentations, and briefing materials for senior leadership, including the Executive Cabinet and Board of Directors
Support expense tracking, and administrative needs for both Vice President offices
Build and maintain strong partnerships with other Executive Assistants across Adtalem to enable seamless scheduling, information flow, and enterprise-level coordination
Act as a trusted sounding board and thought partner, exercising discretion, judgment, and situational awareness to help leaders make informed decisions
Facilitate communication and coordination among project stakeholders, scheduling working sessions and capturing key decisions and next steps
Maintain project documentation, status reports, and repository of key materials

What we offer

Health, dental, vision, life and disability insurance
401k Retirement Program + 6% employer match
15 Days of Paid Vacation Days each Calendar Year
12 Paid Holidays + 2 floating holidays

Fulltime

Executive Assistant and Company Secretary

We're seeking a highly skilled and forward-thinking professional to play a criti...

Location

United Kingdom

Salary:

Not provided

Purcell

Expiration Date

Until further notice

Requirements

Minimum of 7-10 years of experience as an Executive Assistant
Minimum 5 years’ experience in a company secretarial role
Strong organisational skills with the ability to manage and prioritise multiple tasks
An effective communicator with excellent interpersonal skills and experience of board level interaction and minute taking
Ability to influence at all levels
Ability to work under pressure and to deadlines
Attention to detail with excellent verbal and written communication skills
High degree of discretion and professionalism
Excellent computer literacy including MS Word, Excel, Outlook, PowerPoint & Teams
A professional qualification from The Chartered Governance Institute UK & Ireland (ICSA) or equivalent

Job Responsibility

Executive Assistant to the Chairman & CEO: Manage highly active calendars of appointments, ensuring the Chairman’s / CEO’s schedule is organised and prioritised effectively
Arrange complex travel plans – booking travel, accommodation, itineraries, and agendas
collate document packs for meetings
Draft, review, and manage correspondence (including Outlook inbox), reports, and presentations on behalf of the Chairman & CEO. Making sure response deadlines are met
Serve as a liaison between the Chairman, CEO and internal/external stakeholders (including clients), maintaining professionalism and confidentiality
Lead and manage special projects as assigned by the Chairman & CEO, ensuring timely completion and alignment with organisational goals
Conduct research and provide insights to support strategic decision-making
Follow Purcell document management policy for filing and retrieval of documents and records
Supporting Our Governance: Meeting preparation and arrangements
Organise Board meetings and other Board related forums to support ongoing strategic development

What we offer

Agile, flexible and hybrid working, (a minimum of 3 days in office, up to 2 days WFH)
Annual leave increasing with long service
Life assurance
Study sponsorship with paid study leave
Sabbaticals
Employee assistance programme
Season ticket loans
Cycle to work scheme
Virtual GP service
Subscription fees

Executive Assistant

This is a fantastic opportunity to contribute to an organisation with a meaningf...

Location

United Kingdom , Holborn, London

Salary:

30000.00 - 33000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience taking minutes at board or senior-level meetings
Excellent written and verbal communication skills
A proactive, solutions-focused mindset and ability to work independently
Comfortable working with and learning medical terminology (support provided)
A collaborative team player with a professional, discreet manner and can-do attitude
Prior experience in a charity or membership organisation is beneficial

Job Responsibility

Providing high-level executive assistance to the CEO and board of trustees
Managing diaries, scheduling meetings, and handling correspondence
Taking detailed and accurate minutes for monthly meetings (typically 4-5 hours), and following up on action items
Supporting the management of elections and voting processes
Helping coordinate small internal projects and overseeing day-to-day office operations
Acting as the 'eyes and ears' of the directors - the go-to person for all things admin, no task too big or too small

What we offer

Competitive salary + 16% employer pension contribution
25 days annual leave + additional college closure days over Christmas
Flexible hybrid working - typically 2-3 days in the office per week
Supportive and inclusive working environment where your voice matters

Fulltime

Director, Creative Operations (360 Campaigns)

The Director, 360 Creative Operations, will lead and drive global campaigns from...

Location

United States , New York

Salary:

63.00 USD / Hour

Aquent

Expiration Date

Until further notice

Requirements

8+ years experience in project management for an in-house creative team or agency (must have beauty/luxe/fashion experience)
Bachelor’s Degree or equivalent
Prior experience working on digital and social creative, with exposure to web development and product management
Strong partner to creative and internal stakeholders
Proactive and positive approach, presents solutions and strives to solves problems
S/he is comfortable presenting creative work to senior leadership and running high level meetings
Has a flexible attitude and can work in ambiguous situations
Is used to being the point person for internal or external clients
Is a natural leader with excellent communication skills
Loves solving problems and managing conflicts

Job Responsibility

Lead end-to-end program management of campaign concepting for new and current products
Dictate process and documentation/evolution with the Executive Director, Creative Operations
Innovate creative concepts into clear sets of deliverables to be deployed to local markets
Oversee each phase of the internal and external approval process: including the approval of concepts, video storyboards, video outputs, pre and post-shoot 360 assets/layouts and regional variants
Manage interdisciplinary teams of designers and copywriters assigned to his/her projects
Keep projects on track through clear project plans in Wrike, Float, issue tracking and status reports
Assist Executive Director, Creative Operations with management of Operations team’s daily needs and issues
Communicate project issues and resolution to internal stakeholders
Lead or participate in various cross functional meetings, including Creative Reviews, Marketing Reviews, Legal Review, Resource Allocations
effectively set up the presentation of creative work, track status and circulate notes

What we offer

subsidized health, vision, and dental plans
paid sick leave
retirement plans with a match

Director, Warehouse Operations

Responsible for the storage and movement of materials and finished goods includi...

Location

United States , Stockton

Salary:

94500.00 - 141700.00 USD / Year

Sysco

Expiration Date

Until further notice

Requirements

Must be at least 18 years of age
Must have excellent written and verbal communication skills
Must have ability to plan and organize work and time, analyze and disseminate numerical data, follow policies and procedures, possess basic math skills, and identify and solve problems
Must have basic knowledge of Microsoft suite (Word, Excel, PowerPoint and Outlook)
Must have ability to handle departmental issues, mitigate differences, and support direct reports
Must have demonstrated ability to plan and organize work and time, follow policies and procedures, identify and solve problems
Must have ability to foster a cooperative work environment with business partners and collaborate with multiple teams
Must have ability to plan, develop and coordinate multiple projects
Must be able to effectively perform in a multi-tasking environment with frequent interruptions
Must be able to effectively manage confidential information

Job Responsibility

Direct all warehouse and distribution operations to promote safe, efficient, and optimal utilization of our facilities, equipment, and personnel
Maintain the areas in a safe and sanitary condition to meet all federal, state and Company requirements and operate within the designated financial and productivity guidelines
Oversee, observe and enforce all safety rules
Oversee, hire, train, develop, evaluate and ensure accountability of the warehouse management team and the warehouse associates
Serve as the role model of responsible, accountable and effective leadership for operations
Maintain a work environment that recruits, retains and supports all operations personnel
Execute processes for the selection, development, motivation and evaluation of staff
Maintain knowledge and effectively administer all Company policies and procedures
Initiate and maintain sanitation program for responsible areas
Maintain updated knowledge of Company safety program and OSHA regulations and adherence

Fulltime

Director of Operations & Senior Executive Assistant

Robert Half

Location:
United States , Irving

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 16, 2026

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Job Description:

Job Responsibility:

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Job Posted:
January 16, 2026