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Robert Half Logo Robert Half · Office Administration

Director of Operations & Senior Executive Assistant

United States, Irving · Job Posted January 16, 2026
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Job Description

This role combines strategic administrative support with operational leadership, requiring a dynamic individual who excels in optimizing workflows, fostering collaboration, and maintaining confidentiality. The ideal candidate will bring expertise in human resources, executive support, and organizational management while ensuring smooth day-to-day operations.

Job Responsibility

  • Serve as a strategic partner to executive leadership by managing complex calendars, coordinating communications, and resolving scheduling conflicts
  • Prepare high-quality materials, including presentations, agendas, and briefing documents, ensuring thoroughness and accuracy
  • Track deadlines, action items, and commitments, maintaining a reliable follow-through system to support organizational priorities
  • Coordinate travel arrangements and itineraries with precision and adaptability
  • Act as a trusted gatekeeper, exercising sound judgment and discretion in managing sensitive information and relationships
  • Manage CEO and Board of Directors activities, including scheduling meetings, preparing agendas, and maintaining governance records
  • Partner with leadership to ensure effective onboarding, offboarding, and employee lifecycle processes are executed seamlessly
  • Support recruiting efforts by scheduling interviews, managing candidate communications, and preparing necessary materials
  • Oversee office operations, including vendor management, supply coordination, and event planning, to ensure a well-organized and welcoming environment
  • Administer benefits processes and compliance activities, providing clear communication and support to employees

Requirements

  • Minimum of 10 years of experience in executive support, human resources, or operations management
  • Proficiency in Microsoft 365 tools, including Outlook, Teams, Word, Excel, and SharePoint
  • Advanced skills in PowerPoint, with the ability to create and edit executive-level presentations
  • Strong organizational abilities and attention to detail in managing multiple priorities and deadlines
  • Expertise in employee relations, benefits administration, and HRIS systems
  • Proven ability to handle confidential information with discretion and professionalism
  • Excellent communication skills, both written and verbal, with a focus on clarity and professionalism
  • Demonstrated ability to foster collaboration and build relationships across all levels of an organization

What we offer

  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
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