Director of Grants and Contracts Financial Administration Job at Buffkin / Baker (Stillwater)

Grant and Financial Administrator

The role involves maintaining and managing grant compliance, managing complex bu...

Location

United States , Skokomish

Salary:

71000.00 - 93500.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

2 or 4 year degree in finance, accounting, nonprofit management, or related is strongly preferred
Expertise in Grant Accounting
Experience in Grant Administration
Proficiency in Grant Management
Skills in Grant Writing
Knowledge of Contract Administration
Experience in Procurement
Understanding of Fund Accounting for Non-Profit organizations
Expertise in Budgeting
Proficiency in Account Reconciliation

Job Responsibility

Oversee a compliant internal financial system, ensuring funds tracking, funding source compliance, and procurement verification
Manage complex budgets with multiple funding sources in line with federal, state and local policies and requirements
Provide high-level administrative support to the Health Director and Deputy Director
Conduct procurement processes, including high value goods and requests for proposals, qualifications, quotes and more
Manage Grants and Contracts Matrix, advising relevant parties of expiring grants/contracts and sending report due reminders
Compile and submit competitive grant applications in compliance with funding sources and local requirements and policies
Administer grants comprehensively and compliantly, including tracking applications, reviewing and assisting with executing awards, and conducting start-up meetings
Assist with the development, infrastructure, workflow and management of new programs and services
Manage fee-for-service and revenue generating contracts and programs, monitoring revenue and expenses, and ensuring compliance with contracts/agreements
Provide training and mentoring for staff and contracted providers as needed

What we offer

40 or more days of paid leave/holidays
employer paid medical, dental, vision, life, long-term disability and ADD insurance
employer matched pension plan
employer paid Employee Assistance Program
wellness program
paid training
coffee
free parking

Fulltime

Grant Accountant

We are in search of a Grant Accountant to join our team in the non-profit sector...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Accounting Degree
3+ years New York City or New York State Government Grants experience – either from a Non Profit organization or Accounting Firm where they audit Non Profit organizations
DOE & Headstart Grants experience a plus

Job Responsibility

Analyze and prepare monthly financial statements and variance reports across multiple programs to provide informed advice to program directors
Lead complex financial analysis to develop budgets, including responding to request for proposals (RFPs)
Execute grant closeout functions as required by contracts administration and sponsors, including performing budget modifications as needed
Monitor program expenses and revenue billings against approved budget, and develop budget modifications if necessary
Ensure all requirements set by contracts administration and funders during the grant closeout process are complied with, including the submission of quarterly, semi-annual, or annual reports
Assess the feasibility of RFPs, track contract performance against the budget, and collaborate with program staff to forecast budgets
Compile and analyze accounting records and other data to determine the financial resources required to implement a program
Prepare ad-hoc reports for budget analysis, while ensuring adherence to guidelines and policies, and monitoring the financial and programmatic status of assigned accounts
Prepare schedules and reconciliations as required for the annual audit
Utilize skills in Grant Accounting, Government Grants, Grant Management, and Sage Intacct

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Accountant I

With minimum direction and latitude for initiative and independent judgment, per...

Location

United States of America , Rochester

Salary:

23.06 - 32.29 USD / Hour

University of Rochester

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Accounting Required
1 year of experience in a professional accounting setting or equivalent combination of education and experience. Required
Experience with NIH grant application submissions, UR purchasing systems and practices, accounts payable processes, UR Financials, URGEMS (UR Grant Encumberance Management System), Procure-to-Pay (P2P) purchasing system, IORA and familiarity with HRMS payroll system. Required
Knowledge of general accounting theory, techniques, and practices.Required
Must be organized, detail oriented, able to work in a team environment, and be able to anticipate needs, prioritize assignments and proactively resolve issues/problems. Required
Ability to take responsibility for multiple accounts in a complex granting structure and show initiative and independent thought in making decisions. Required
Ability to manage multiple activities under pressure and demonstrated ability to meet deadlines in a timely manner. Required
Ability to interact with all levels of faculty and staff from other departments throughout the University as well as outside agencies. Required
Must be able to demonstrate initiative and resourcefulness in managing priorities and take responsibility for accomplishing his/her own work while maintaining confidentiality of information. Required
CLASP certification Required

Job Responsibility

Generate, review, and analyze monthly ledger/departmental accounting reports using UR GEMS and UR Financials/Workday, and reconcile charges with URGEMS
Identify problems or errors and correct with appropriate central administrative or service department
Prepare monthly URGEMS encumbrance reports of expenditures and balances and prepare detailed spreadsheets as necessary
Analyze reports for accuracy, spending projections, salary efforts, reasonableness and adherence to agency guidelines. Work closely with Principal Investigator (PI) and lab manager 2-3 months prior to account close to avoid deficits and/or overages
Prepare and review reports with Senior Accountant and Administrative Director before sending to investigator for their review
Working with the Senior Accountant, assist in the financial oversight of large, complex grants including a P30 Center grant, a T32 training grant, two U54 grants, and a large FDA contract
Prepare annual final financial reports for ORACS to enable them to submit timely final closeout reports for grants that have ended or those that require annual closeouts
Ensure final close-out materials and all supporting documentation will withstand audit
Be conscientious in following up on closed accounts to monitor accuracy of pending charges
Assist senior accountant with managing the UR Space Inventory Database for Environmental Medicine

Fulltime

Grants Administrator Analyst Senior

Under administrative review, facilitate the acquisition of extramural funding in...

Location

United States , Winston Salem

Salary:

35.50 - 53.25 USD / Hour

Advocate Aurora Health

Expiration Date

Until further notice

Requirements

Bachelor's degree in a related field with five years' experience in grants and contracts coordination or management
or, an equivalent combination education and experience
Excellent oral and written communication skills
Strong organization skills
Proven ability to manage multiple tasks
Must be a team player with focus on customer satisfaction
Ability to work independently and be self-motivated
Ability to maintain confidentiality

Job Responsibility

Facilitate the acquisition of extramural funding in Neurology in the preparation and submission of a high volume of proposals
Coordinate a variety of administrative research activities including pre-award efforts, proposal submission, and post-award management
Perform management level work directed toward the planning, development and evaluation of original and assigned projects
Key administrative leader for the Department of Neurology's Grants Program, industry trials, and other related extramurally funded activities
Provides leadership and overall administrative direction for planning, organizing, and directing all functions related to financial management, budgeting, accounting, reimbursement, payroll, purchasing, pre- and post- award grant budget management and financial planning/reporting for the Department of Neurology
Fosters effective relationships with all levels of administration, faculty and departments throughout the WFBMC as well as external organizations to coordinate business, accomplish directives, and facilitate the resolution of problems
Advises and represents the Department of Neurology in internal, institutional and external meetings and conferences involving matters of significance and strategic priority in areas of financial, administrative and operational initiatives
Serves as liaison to the research faculty, Chair, and Administrative Director to promote Department of Neurology research initiatives
Prepare, edit, and proofread final proposals
Provides expertise in developing budgets and preparing forms for the appropriate funding agencies

What we offer

Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program

Fulltime

Grants Administrator Analyst Senior

Under administrative review, facilitate the acquisition of extramural funding in...

Location

United States , Winston Salem

Salary:

35.50 - 53.25 USD / Hour

Advocate Health Care

Expiration Date

Until further notice

Requirements

Bachelor's degree in a related field with five years' experience in grants and contracts coordination or management
or, an equivalent combination education and experience
Excellent oral and written communication skills
Strong organization skills
Proven ability to manage multiple tasks
Must be a team player with focus on customer satisfaction
Ability to work independently and be self-motivated
Ability to maintain confidentiality

Job Responsibility

Facilitate the acquisition of extramural funding in Neurology in the preparation and submission of a high volume of proposals
Coordinate a variety of administrative research activities including pre-award efforts, proposal submission, and post-award management
Perform management level work directed toward the planning, development and evaluation of original and assigned projects
Key administrative leader for the Department of Neurology's Grants Program, industry trials, and other related extramurally funded activities
Provides leadership and overall administrative direction for planning, organizing, and directing all functions related to financial management, budgeting, accounting, reimbursement, payroll, purchasing, pre- and post- award grant budget management and financial planning/reporting for the Department of Neurology
Fosters effective relationships with all levels of administration, faculty and departments throughout the WFBMC as well as external organizations
Advises and represents the Department of Neurology in internal, institutional and external meetings and conferences
Serves as liaison to the research faculty, Chair, and Administrative Director to promote Department of Neurology research initiatives
Prepare, edit, and proofread final proposals
Provides expertise in developing budgets and preparing forms for the appropriate funding agencies

What we offer

Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program

Fulltime

Operations Manager

The Operations Manager will advance the Alliance’s conservation mission by handl...

Location

United States , New Market

Salary:

Not provided

Alliance for the Shenandoah Valley

Expiration Date

Until further notice

Requirements

Experience or education in accounting practices
Experience or education in personnel administration and small business management
Clear communication skills across multiple platforms
Excellent time management and organizational skills with the ability to prioritize multiple tasks efficiently and effectively
Ability to take ownership and drive tasks to completion
Excellent follow-through and follow-up
Interest in facilitating existing processes while also introducing new ideas
Desire and ability to work both in a team and independently
Proficient with Quickbooks Online

Job Responsibility

Complete the processing of invoices, remittance of payments, cash deposits, expense allocation, and monthly bank reconciliations
Complete monthly reports for presentation to the Board of Directors
Maintain and implement systems and controls to protect the assets of the organization
Work with CPA to prepare for and manage the annual audit and Form 990 filing
Provide technical assistance and strategic advice on budget planning
Complete ad hoc financial reporting and assist with analysis
Manage staff timekeeping and process bi-weekly payroll and expense reimbursement
Manage employee processes, including benefit administration, ensuring compliance with employment laws and the Employee Handbook, and coordinating new employee on-boarding
Develop and maintain administrative processes to support the quality and accuracy of grant related work and financial reporting
Monitor grant budgets and contract requirements and communicate with program teams

Fulltime

Manager, Research Finance

Job Description: SUMMARY: Under the general direction of the Chief Administrativ...

Location

United States

Salary:

Not provided

Brown University

Expiration Date

Until further notice

Requirements

Bachelor’s degree plus a minimum of 8 years of progressively responsible professional accounting experience, preferably in the Academic/Research health care environment with at least four years of research finance experience and a minimum of two years of supervisory responsibility required
Favorable experience in the development and implementation of internal controls needed to prepare and reconcile research accounting entries, and to prepare summary status reports on many research grants, funds, and contracts
Recent experience with a complex research grant automated accounting system meeting the accounting/financial reporting requirements imposed by all types of funding agencies, including Federal, State, and local
Demonstrated ability to develop and implement effective quality programs
Must be fluent in Microsoft Office, including Access and Excel, and other federal government grant submission programs
Familiarity with applicable requirements, regulations and methods related to grant funding, grant application preparation and management, and post award management of grant awards
Familiarity with federal acquisition regulations, federal contract preparation, negotiation, and post award management requirements for federal contracts
Interpersonal and verbal communications skills to gain the cooperation of others and to exchange factual information with all levels of personnel and with representatives of external funding organizations
Should demonstrate a very high level of written and oral communications skills
ability to conceptualize, develop and manage quality research administration services, with effective leadership/management skills and commitment to total quality management

Job Responsibility

Under the general direction of the Chief Administrative Officer, Brown Innovation and Research Collaborative for Health (BIRCH), and in collaboration with the Director of Grants and Contracts, manage the activities of Research Finance across the Brown University Health system
This includes, but is not limited to, the post-award financial activities of all grants, contracts, subcontracts, consortium agreements, industrial sponsored activities, and internally funded projects
The Manager, Research Finance also serves as liaison to principal investigators, faculty, staff, granting institutions, and auditors

Fulltime

Sr Grants Management Spec

The Director of Grant Financial Management serves as the senior financial profes...

Location

United States of America , Albany

Salary:

70197.00 - 105295.00 USD / Year

University of Rochester

Expiration Date

Until further notice

Requirements

Bachelor’s degree and 5 years relevant experience including at least 2 years at a managerial level required
Master’s degree, equivalent course work, or specialized experience in an appropriate field related to the assignment is desirable required
CPA or bachelor’s degree in accounting preferred
3-5 years of experience with grants management in an academic medical setting required
Experience in financial accounting of both capital and operating grants preferred
Experience with Workday, Axiom, HRSA Electronic Handbook preferred
Experience in the UR IORA (Integrated Online Research Administration), Grants.gov, NYS SFS, and other grant submission portals required
Strong interpersonal, presentation, and written and oral communication skills required
Strong analytical skills, problem-solving ability, and ability to work both independently and collaboratively within or leading a team required
Strong organizational skills, attention to detail, and ability to manage multiple projects and priorities required

Job Responsibility

Collaborate with the Sr. Director on the selection and development of grant opportunities, loans or other financial arrangements that support the strategy of UR Medicine & our Affiliates
Lead the development of capital and operating budgets, budget justifications and narratives and collecting or developing any additional financial documentation needed for grant applications alone or in partnership with the finance teams at Strong Memorial and Affiliate Hospitals, UR Medical Faculty Group practices, FQHCs, and other community partners
Provide initial financial management support on grant awards until a dedicated financial manager can be identified and/or trained to manage an award
As the scope of our grant funding expands, hire and manage a team of accountants supporting grants within the Regional Business Development Department
Oversee the quarterly and annual financial reporting on all grants in compliance with state and federal regulations and UR policies including submitting timely budget modification and extension requests as needed
Collaborate with ORPA on auditing new financial partners, developing subcontracts (budget and scope of work), advising current and potential subcontractors on the budget development process and monitoring their timely submission of invoices and financial reports
Collaborate with procurement on the development of appropriate vendor contracts
Advise and support departments in budgeting of unfunded personnel costs
data management costs
publication costs and other areas that may be overlooked in the budgeting process

Fulltime

Director of Grants and Contracts Financial Administration

Buffkin / Baker

Location:
United States , Stillwater

Category:
Finance

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
January 15, 2026

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