CrawlJobs Logo

Director of Event Planning

United States, San Francisco 111000.00 - 152000.00 USD / Year · Job Posted January 09, 2026
Apply Position
Job Link Share

Job Description

Manages event planning functions and staff on a daily basis. Core area of responsibility is the event planning team, including the Senior Event Managers, Event Managers, Associate Event Managers and Administrative Assistants. Position oversees the administrative processes associated with the pre-event and post-event phases of an event and the associated transitions between all event phases. Ensures a seamless turnover from sales to operations and back to sales while consistently delivering a high level of service. Ensures the team maximizes revenue opportunities by up-selling and accurately forecasting (catering and group rooms) all events. The position is responsible for achieving guest and employee satisfaction and for managing the financial performance of the department.

Job Responsibility

  • Manages event planning functions and staff on a daily basis
  • Oversees the administrative processes associated with the pre-event and post-event phases of an event
  • Ensures a seamless turnover from sales to operations and back to sales
  • Ensures the team maximizes revenue opportunities by up-selling and accurately forecasting (catering and group rooms) all events
  • Responsible for achieving guest and employee satisfaction and for managing the financial performance of the department
  • Assigns all events turned over to Event Planning team
  • Oversees for turned opportunities’ function space and group room blocks
  • Communicates and executes departmental and property emergency procedures and ensures staff are trained in safety procedures
  • Leads execution of activities to support the Event Management strategy
  • Works with direct reports to review scheduled events and troubleshoot potential challenges/conflicts
  • Leads discussions to review event complexity and proactively avoid service challenges and failures
  • Ensures the property is apprised of all groups that will impact property operations
  • Manages customer budgets to maximize revenue and meet customer needs
  • Maintains inventories to maximize customer satisfaction and revenue opportunities
  • Works with highly complex or high profile groups when financial impact will be significant
  • Leads the catering menu development process
  • Champions all standards, policies and procedures for the Event Planning team
  • Leads Event Management meetings
  • Reviews comment cards, guest satisfaction results and other data to identify areas of improvement
  • Shares plans with property leadership and ensures corrective action is taken to continuously improve guest satisfaction
  • Displays leadership in guest hospitality, exemplifies excellent customer service and creates a positive atmosphere for guest relations
  • Interacts with guests to obtain feedback on product quality and service levels
  • Responds to and handles guest problems and complaints
  • Strives to improve service performance
  • Empowers employees to provide excellent customer service
  • Develops working relationships with outside vendors and establishes prices and service agreements to enhance the event experience and to increase additional revenue opportunities for the property
  • Consult with customers in order to determine objectives and requirements for events such as meetings, conferences, and conventions
  • Establishes customer service guidelines so employees understand expectations and parameters
  • Ensures employees receive on-going training to understand guest expectations
  • Observes service behaviors of employees and provides feedback to individuals and or managers
  • Reviews staffing levels to ensure that guest service and planning needs are met

Requirements

  • High school diploma or GED
  • 4 years experience in the event management, food and beverage, sales and marketing, or related professional area
  • OR 2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major
  • 2 years experience in the event management, food and beverage, sales and marketing, or related professional area

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Similar Jobs for

Director of Event Planning

8 matching positions

National Private Events Director

The National Private Events Director will oversee the sales strategy, client ret...
Location
Location
United States , Atlanta
Salary
Salary:
Not provided
thegatheringspot.club Logo
The Gathering Spot
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Excellent verbal and written communication skills
  • Excellent interpersonal and customer service skills
  • Excellent organizational skills and meticulous attention to detail
  • Excellent time management skills with a proven ability to meet deadlines
  • Creative and effective problem-solving skills
  • Ability to prioritize tasks and to delegate them when appropriate
  • Ability to respond to problems and to assist clients with a calm, courteous, and helpful manner and attitude
  • Thorough understanding of legal regulations and permits required for events
  • Proficient with Microsoft Office Suite or related software
  • Bachelor’s degree in Hospitality, Business or related field required
Job Responsibility
Job Responsibility
  • Oversee the sales strategy, client retention efforts and manage the events teams nationally across our Atlanta, DC and Los Angeles Clubs
  • Hires, trains, manages, and schedules event planning and support team
  • Ensures current reports and checklists are completed by each planner for every event
  • Facilitates weekly meetings with the team to discuss and review client feedback, upcoming events, remaining balances and any other department or company wide updates
  • Works closely with the Accounting department to forecast incoming revenue and assess sales needed to reach revenue goals across markets
  • Report weekly data to leadership related to revenue collected, sales pipeline and leads, client feedback/satisfaction data or any other key metrics
  • Collaborate with the club’s GM’s, National Executive Chef and Banquet Managers on ways to elevate event execution and client experience
  • Lead weekly meetings such as: departmental meetings, P&L meetings, BEO meetings and other meetings as needed
  • Develop strategies that drive new business, as well as strategies for client retention
  • Partner with the marketing team to create quarterly emails distributed to our full client database
  • Fulltime
Read More
Arrow Right

Events Director Automotive Expo China

Join UKi Media & Events (part of CloserStill Media) as we expand our global port...
Location
Location
Singapore , Singapore
Salary
Salary:
Not provided
closerstillmedia.com Logo
CloserStill Media
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience leading large-scale events from concept to execution, with a strong record of delivering exceptional attendee experiences
  • Strategic thinker with the ability to translate organizational goals into innovative event concepts and measurable outcomes
  • Exceptional leadership skills, with experience managing cross-functional teams, partners, and vendors under tight timelines
  • Strong budget management and negotiation abilities, ensuring events are delivered on time and within financial targets
  • Excellent communicator who thrives in fast-paced environments and can solve problems quickly and calmly
  • Highly organized, detail-oriented, and committed to maintaining high standards of quality and professionalism
  • Comfortable using event management tools, data insights, and technology to enhance planning and execution
Job Responsibility
Job Responsibility
  • Overall responsibility for the shows performance leading the team across all disciplines
  • Ensure tactics are produced to manage the event program and budgets as well as resources and staff as directed by the Divisional Director/Managing Director
  • Proactively ensure the success of high profile events whilst maximising profits
  • Proactively liaise with other departments such as operations, marketing and the show team to ensure the smooth running of the event as well as planning and post event responsibilities
  • Proactively manage the show budgets ensuring no overspend and maximum profitability for the business
  • Proactively support the company’s senior management team to ensure the smooth running of the company as and when required
  • Through research, analysis, developing relationships and market intelligence, to implement strategies and initiatives to ensure the on-going growth and sustainability of the event – writing a business plan for the event (updated annually)
  • Produces a coherent brand strategy for all four events to maintain and increase relevance to all markets, meeting visitor and exhibitor expectations
  • Ensure that marketing strategy is aligned with the event’s commercial objectives
  • Provide a strategic event floor plan in conjunction with the Operations Manager – designed to meet the budget target and optimise the visitors experience and ensure constant and consistent visitor stand traffic for exhibitors
Read More
Arrow Right

Group Account Director - Experiential (XP) Marketing/Live Events

SoHo Experiential is seeking a seasoned Group Account Director to lead a dynamic...
Location
Location
United States , New York
Salary
Salary:
140000.00 - 160000.00 USD / Year
sohoexp.com Logo
SoHo Experiential
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 8+ years Experiential Marketing and Live Events experience in agency client services role
  • Hands-on experience managing events from concept to activation
  • Experience leading teams, you will be responsible for managing 4+ direct reports to service the day-to-day business
  • Ability to oversee multiple brands and activations simultaneously
  • Entrepreneurial spirit, self-starter, strategic thinker, and proactive problem solver
  • Exceptional communication, organizational, and project management skills with a keen eye for detail
  • Remain calm under pressure when navigating competing priorities
  • Have strong written, verbal and public speaking skills
  • Strong budget management skills
  • Based in greater NYC region
Job Responsibility
Job Responsibility
  • Manage and groom an activation team that plans and executes experiential marketing programs and events for a variety of brands
  • Act as top-to-top event contact for clients and translate their vision into best-in-class Experiential programs
  • Collaborate with clients to develop a comprehensive planning workback timeline for all brand programs and events, and hold internal and external activation teams accountable for hitting key milestones
  • Serve as the strategic lead on the development and execution of all programs and events within scope (oversight of end-to-end process)
  • Oversight of budget development and ongoing management for brand programs plus events through final reconciliation
  • Assess resourcing for the team based on life cycle of events (i.e., planning, on-site execution, pre-production, and wrap up) to make informed requests for additional needs
  • Collaborate with key stakeholders to write and deliver post-event reports, providing informed insights and forward recommendations
What we offer
What we offer
  • Comprehensive benefits including medical, vision, dental, and access to a suite of wellness programs
  • A generous PTO policy including company holidays, vacation days, wellness days
  • Opportunities to learn and grow while making an impact
  • A group of people who value each other as much as the work we create
  • Fulltime
Read More
Arrow Right

Director of Park and Recreation Planning

Senior-level leadership role to develop equity-based park system plans for citie...
Location
Location
United States , Portland; Seattle; San Antonio; Brooklyn; Various California offices
Salary
Salary:
50.00 - 65.00 USD / Hour
migcom.com Logo
MIG
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree in planning, urban design, parks and recreation management, recreation and tourism, geography, landscape architecture, or related field
  • Minimum of fifteen (15) or more years of experience in urban park system planning, including developing need assessments and park system master plans
  • Experience producing park plan documents
  • Demonstrated experience managing and overseeing private-sector projects, including maintaining compliance with project contracts, drafting and managing scopes budgets, maintaining schedules
  • Ability to prepare and deliver effective public presentations, lead working meetings, and speak easily and clearly in front of groups and facilitate client and stakeholder meetings
  • Ability to actively participate in marketing and business development opportunities, create proposals for prospective projects, participate in interviews, and develop and maintain potential client and partner relationships
  • Ability to develop collaborative, productive, and respectful relationships with community members, organizations, and partners
  • Excellent written and verbal communication skills
  • Software proficiency in Word, Excel, PowerPoint, and Adobe Creative Suite
  • Familiarity with park and recreation systems planning, trends, metrics and/or services
Job Responsibility
Job Responsibility
  • Work as part of a cross-office, cross-disciplinary team
  • Develop park, recreation, and open space plans for cities, counties, and park districts
  • Conduct needs assessments
  • recreation facility studies
  • trail plans
  • and strategic plans for park agencies
  • Write, develop, and analyze content to create forward-thinking plans, reports, materials, and presentations
  • Coordinate with and guide other planners, designers, and project specialists
  • Analyze and develop recommendations related to park condition, demographics, trends, community needs, level of service, park access, recreation programs and events, maintenance and operations, capital projects, and funding/implementation strategies
  • Lead planning teams to create bold, innovative, and equitable park planning and design solutions
What we offer
What we offer
  • Flexible work schedule
  • Rewarding work environment
  • Creative atmosphere
  • Professional development and career advancement opportunities
  • Comprehensive benefits program including Paid Time Off
  • 10 paid holidays
  • Medical, dental, vision insurance
  • FSA and HRA with employer contributions
  • 401K matching
  • Eligibility for overtime compensation
  • Fulltime
Read More
Arrow Right

Experience Director

Your mission is to launch and manage a luxury hospitality program in a premier C...
Location
Location
United States , Houston
Salary
Salary:
90000.00 USD / Year
lulafit.com Logo
lulafit
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5+ years of professional hospitality experience
  • Experience in luxury hotel/residential services or event planning
  • Ideally worked in high-end hotels like Four Seasons, The Post Oak, Houstonian Hotel, St. Regis, or well-renowned event planning companies in Houston
  • Tech-savvy (managing email inboxes, property apps, survey platforms, marketing template platforms, invoicing systems)
  • Stays current with Houston trends and has a pulse on the local luxury community and hospitality market
  • Ideally dined out at more than five of Houston's locally known, highly rated restaurants and knows top-rated art venues in the Houston area
  • Exceptional Leader with at least three years of team management experience
  • Entrepreneurial mindset
  • Obsessively Customer-Centric
  • Results-Driven
Job Responsibility
Job Responsibility
  • Lead the launch and ongoing success of Houston’s first Onsite program by overseeing procurement, marketing, communications, and operational procedures for all services and amenity spaces
  • Manage daily operations across conference rooms, fitness areas, and the lobby, while designing and executing tenant engagement programs
  • Serve as the primary liaison for tenants, ownership, and leasing partners
  • Own and manage all financial operations, including expense tracking, invoicing, and monthly P&L reporting
  • Lead, coach, and develop a high-performing Hospitality Specialist
  • Design and execute a dynamic 90-day calendar of tenant events
  • Oversee all Onsite-related aspects of the building app powered by Cove
  • Promote the property and the Onsite brand through consistent, high-quality marketing and community presence
What we offer
What we offer
  • FREE employee-only medical coverage under one of our plans
  • FREE short-term disability and FREE life insurance coverage
  • 4% employer match with our 401(k)
  • Up to $4k annual bonus for top performance
  • Fulltime
Read More
Arrow Right

Account Director

The Account Director is a leadership position within the Account Team, deliverin...
Location
Location
United States , New York
Salary
Salary:
100000.00 - 150000.00 USD / Year
obexp.com Logo
On Board Experiential
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum 6 years of experience in marketing, promotions, and events within a marketing agency, preferably experiential marketing
  • Must have significant client service with on-site and/or virtual event experience
  • Digital, interactive, and/or online branding and program experience
  • BA/BS in marketing, business administration, communications, or related field
  • Experience leading culinary, cultural, or lifestyle-focused experiential programs across multiple markets
  • Proven ability to serve as day-to-day client lead
  • Demonstrated experience with sponsor/partner integration into event programs
  • Background in managing large cross-functional teams across multiple projects and geographies
  • Must have experience managing financials and forecasts
  • Outstanding organizational leadership skills
Job Responsibility
Job Responsibility
  • Demonstrate thought leadership with insightful analysis of client objectives and develop innovative solutions
  • Collaborate with creative strategy to conduct research and develop insights for brand and audience analysis
  • Drive and/or supervise client activations to ensure proper planning, development and execution
  • Develop and manage program SOWs ensuring resources, budgets, timelines, and deliverables stay aligned
  • Critically evaluate and offer solutions to optimize client budgets and internal resource management
  • Provide ongoing monitoring and guidance of expenses and actual costs for approved program budgets
  • Provide ongoing monitoring and guidance of creative deliverables
  • Manage multiple projects simultaneously and/or supervise other account personnel
  • Provide mentorship and candid real time feedback to direct reports, cross functional team members
  • Actively listen and empower others to lead conversations, motivate others and share confidence
What we offer
What we offer
  • medical/dental/vision insurance
  • employer paid basic life and personal accident insurance
  • Annual Profit Sharing/Bonus Plan based on the company’s performance and your individual performance
  • 401(k)
  • Healthcare Flexible Spending Account
  • Dependent Care Flexible Spending Account
  • PTO
  • STD/LTD insurance benefits
  • recovery days
  • happy hours
  • Fulltime
Read More
Arrow Right

Event Manager

The Event Manager position provides professional client services support while s...
Location
Location
United States , Miami
Salary
Salary:
Not provided
legendsglobal.com Logo
Legends Global
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of four (4) years of increasing responsibility in event management
  • Graduate of an accredited four (4) year college with degree emphasis in management or industry-related field (i.e. entertainment, sports, meeting planning, recreation, and business)
  • Proficient in use of Microsoft Office programs
  • experience with AutoCAD preferred
  • Self-motivated with excellent interpersonal & communications skills & the ability to function & make management decisions in a fast paced high pressure environment
  • Ability to multi-task under time constraints
  • Ability to work effectively in a service oriented environment subject to frequently changing priorities
  • Ability to communicate clearly and concisely in the English language, both orally and in writing
  • Must be able to work independently
  • Must be able to respond calmly and make rational decisions, when handling conflicts
Job Responsibility
Job Responsibility
  • Responsible for advancing event information with show promoters, including event related cost estimates, building information and building floor plans
  • Communicating event related information to all departments within the facility including Operations, Maintenance, Technical Services, Box Office, Housekeeping, Finance, Parking and Security
  • Manage event-staffing levels including Ushers, Ticket Takers, Event Staff, Emergency Medical Personnel, Police Department, Fire Department and Stagehands
  • Properly interpret and make decisions in conformance with established state and local laws and facility policies
  • Prepare billing information and work with the accounting department to settle events
  • Assist with planning of changeovers with Operations team
  • Coordinate equipment rentals with outside vendors for miscellaneous event related equipment
  • Creation, distribution and reporting of various surveys
  • Scheduling and posting Event Staff and Event Security for each event
  • Preparing Event Services Plan for each event. Includes “dot charts” (placement of personnel) and staffing levels
What we offer
What we offer
  • medical, dental, vision, life and disability insurance, paid vacation, and 401k plan
  • Fulltime
Read More
Arrow Right

Catering & Special Events Coordinator

The Catering & Special Events Coordinator will be responsible to support the ove...
Location
Location
United States , Frisco
Salary
Salary:
Not provided
legendsglobal.com Logo
Legends Global
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum 1 years in hospitality coordinator role
  • Working knowledge of culinary/food & beverage
  • Detail oriented and experience in creating BEO's
  • Strong written and verbal communication skills
  • Interest and understanding of the special events and or hospitality industry
  • Computer Skills: Microsoft Office to include document formatting
  • Ability to work in fast pace environment
  • Creative and ability to think outside the box
  • Prior experience in creating BEO’s
  • Must be proficient in Microsoft Excel, Word, Outlook and Power Point
Job Responsibility
Job Responsibility
  • Plan, detail and execute catering requests for internal events and special events as assigned
  • Create event orders, floor plans and event logistics reports
  • Responsible for preparing and executing BEO meetings
  • Work in conjunction with the culinary team to select menu options for assigned events and track internal costs
  • Create event orders for ticketed events
  • Assist the Director of Catering & Special Events with the planning and executing of catering orders for internal clients
  • Provide appropriate documentation to the accounting department to generate post event invoices
  • Plan and execute special events with range of experience as assigned
  • Support the catering operations for all ticketed events and special events as assigned
  • Attend various staff and stadium production meetings
  • Fulltime
Read More
Arrow Right