CrawlJobs Logo

Director of Conference Planning

aramark.com Logo

Aramark

Location Icon

Location:
United States , Stone Mountain

Category Icon
Category:
Hospitality and Tourism

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Apply Position

Job Description:

The Director of Conference Planning will be responsible for executing the day-to-day functions of the conferencecenter meetings, including management of conference service staff, audio visual staff and interaction with client groups.

Job Responsibility:

  • Manages assigned meetings with introductory calls, follow up with clients, coordination of details, and completion of accurate Event Orders on a timely basis
  • Develops assignment sheets, planning checklists and acts as senior liaison between conference planning, sales, the client and operations
  • Personally meets all clients upon arrival to finalize any arrangements and to orient the client to the facility and staff
  • Ensures constant client communication to ensure a successful program
  • Ensures billing is correct before sent to client
  • Handles client billing questions efficiently and expediently
  • Ensures contract and BEO terms are executed according to plan and all fees charged accordingly
  • Prepares and submits for approval any purchase orders and invoices to be paid
  • Responsible for overall Profit & Loss statement of conference services division representing both revenue and cost segments and reporting on financial results and developing solutions to meet budgeted goals
  • Conducts tours of the property to client and outside vendors
  • Works with operating department managers to ensure client needs are met
  • Prepares annual performance reviews for team members, develops coaching and goals for success for all colleagues
  • Supervises Conference Planning Manager/Audio Visual and set up staff
  • Maintain and update policies, procedures and contingency plans
  • Act as liaison for the conference center with vendors and client to ensure that the terms of maintenance agreements are followed by all concerned
  • Projects and additional duties as assigned

Requirements:

  • Minimum of one year experience in event planning or meeting planning
  • Planning, organizing and effective time management skills
  • Experience with computer applications including but not limited to: Microsoft Office, Delphi, Opera or other property management systems
  • Other experience with sales based CRM applications
  • Professional appearance and demeanor
  • Ability to work effectively under pressure and meet established goals & objectives
  • Able to work event based hours, including nights and weekends
  • General financial acumen

Additional Information:

Job Posted:
May 05, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Icon
Aramark - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Director of Conference Planning

Conference Program Director

Build and lead a best-in-class conference program for a new, flagship initiative...
Location
Location
United States , New York
Salary
Salary:
130000.00 USD / Year
closerstillmedia.com Logo
CloserStill Media
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Deep understanding of the digital-infrastructure stack (data centers and power/cooling
  • compute/network/storage hardware
  • cloud/AI/edge architectures) and the business/operational drivers for operators and end users
  • Established relationships across operators, enterprises, solution providers, and integrators
  • credibility with engineering and business audiences
  • Able to align content with partner value and audience needs
  • comfortable collaborating on sponsorable content constructs without compromising editorial standards
  • Strong project management, communication, and stakeholder skills
  • thrives under deadline pressure and handles multiple workstreams
Job Responsibility
Job Responsibility
  • Define the annual program thesis and content pillars
  • Design multi-track agendas and diverse formats
  • Establish an Industry Advisory Board
  • Build and manage a senior speaker roster
  • Lead structured outreach and relationship programs with key companies
  • Serve as an external ambassador for the program
  • Partner with commercial leads to translate program themes into value-backed opportunities
  • Collaborate with marketing on positioning, agenda storytelling, and data-driven audience acquisition
  • Use post-event analytics and attendee feedback to iterate agendas
  • Own program timelines, budgets, and quality standards
What we offer
What we offer
  • Competitive 401(k) match
  • comprehensive medical/dental/vision coverage
  • generous vacation package
  • Opportunity to shape a flagship brand
  • A collaborative, high-performance culture with strong executive sponsorship
  • Fulltime
Read More
Arrow Right

Group Media Director

H/L is looking for a Group Media Director who will work in a collaborative envir...
Location
Location
United States , Oakland
Salary
Salary:
110000.00 - 145000.00 USD / Year
hl.agency Logo
H/L Agency
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree (required)
  • Minimum of over ten years of related experience in media planning and buying
  • Work experience in all media types
  • Solid writing and presentation skills
  • Working knowledge of standard media resources and tools
  • Entrepreneurial spirit
  • Highly attentive to detail and organization
  • Able to work well under pressure and with strict deadlines in a fast-paced environment
  • Proven problem-solving skills and impeccable multitasking abilities
  • Able to collaborate and build strong relationships with staff, clients, and vendors
Job Responsibility
Job Responsibility
  • Lead the strategic and innovative thinking with the media planning team and clients
  • Ensure media plans are strategic, innovative, and solid
  • Supervise the execution of media plans, including preparation of media budgets, schedules of insertions, contracts, and supporting materials
  • Prepare and present media plans, as needed, including objectives, strategy, rationale, and measurement frameworks
  • Consult with clients and internal teams on analytics, audience targeting, media mix modeling, segmentation, and frequent reporting
  • Collaborate with and lead media team members, as well as cross-agency departments
  • Expert understanding of clients’ business and marketing goals
  • Communicate daily with several clients across multiple lines of business
  • Evaluate, update, and ensure best practices are surpassed
  • Establish the systems and procedures needed for the team to produce timely, accurate, and innovative work
  • Fulltime
Read More
Arrow Right

Executive Meeting Manager

The Executive Event Manager is responsible for leading the meeting and events se...
Location
Location
United States , Stone Mountain
Salary
Salary:
Not provided
aramark.com Logo
Aramark
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2-year degree in Hospitality Management or related field or one (1) year of experience in the management and supervision of conference setup and hospitality services comparable in size and characteristics
  • Prior experience with classroom, meeting room, and/or special event setup is highly desirable
  • Proficient in Microsoft Suite, including Word, Excel, and Teams
  • Ability to multitask
  • Excellent customer service skills
Job Responsibility
Job Responsibility
  • Support and manage the Event Set-Up operation while working closely with the Senior Conference Planning Manager and other operational departments
  • Works directly with the Director, Conference Planning in the absence of the Sr. Conference Planning Manager
  • Supervise, coach, and train room setup personnel towards achieving exceptional guest service results and complete staff engagement
  • Lead Daily Huddles with set-up personnel to review assignments and requirements
  • Responsible for the appropriate and timely set-up of all functions and meetings in event spaces located in the facilities while maintaining standards of meeting specifications
  • Review event portal dashboards and create detailed reports for setup assignments
  • Works with the Sr. Conference Planning Manager to establish and implement shift checklists for all room set-up personnel
  • Attend weekly coordination meetings to review upcoming events and meeting specifications as outlined in the events portal
  • Coordinate with event planners to address missing set-up information or clarify requirements
  • Perform daily walk-through of all event spaces to ensure rooms are properly set prior to meetings
  • Fulltime
Read More
Arrow Right

Experience Director

Your mission is to launch and manage a luxury hospitality program in a premier C...
Location
Location
United States , Houston
Salary
Salary:
90000.00 USD / Year
lulafit.com Logo
lulafit
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5+ years of professional hospitality experience
  • Experience in luxury hotel/residential services or event planning
  • Ideally worked in high-end hotels like Four Seasons, The Post Oak, Houstonian Hotel, St. Regis, or well-renowned event planning companies in Houston
  • Tech-savvy (managing email inboxes, property apps, survey platforms, marketing template platforms, invoicing systems)
  • Stays current with Houston trends and has a pulse on the local luxury community and hospitality market
  • Ideally dined out at more than five of Houston's locally known, highly rated restaurants and knows top-rated art venues in the Houston area
  • Exceptional Leader with at least three years of team management experience
  • Entrepreneurial mindset
  • Obsessively Customer-Centric
  • Results-Driven
Job Responsibility
Job Responsibility
  • Lead the launch and ongoing success of Houston’s first Onsite program by overseeing procurement, marketing, communications, and operational procedures for all services and amenity spaces
  • Manage daily operations across conference rooms, fitness areas, and the lobby, while designing and executing tenant engagement programs
  • Serve as the primary liaison for tenants, ownership, and leasing partners
  • Own and manage all financial operations, including expense tracking, invoicing, and monthly P&L reporting
  • Lead, coach, and develop a high-performing Hospitality Specialist
  • Design and execute a dynamic 90-day calendar of tenant events
  • Oversee all Onsite-related aspects of the building app powered by Cove
  • Promote the property and the Onsite brand through consistent, high-quality marketing and community presence
What we offer
What we offer
  • FREE employee-only medical coverage under one of our plans
  • FREE short-term disability and FREE life insurance coverage
  • 4% employer match with our 401(k)
  • Up to $4k annual bonus for top performance
  • Fulltime
Read More
Arrow Right

Conference Services Manager

As the Conference Planning Manager, you will support our team at the FDIC Traini...
Location
Location
United States , Arlington
Salary
Salary:
69000.00 - 79000.00 USD / Year
aramark.com Logo
Aramark
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Associate's degree
  • 3-4 years of professional event-planning experience, including multi-day conferences and virtual events
  • Exceptional organizational skills, attention to detail, and ability to juggle multiple projects and deadlines simultaneously
  • Strong interpersonal and written/verbal communication skills
  • Proficiency with Microsoft Office applications
  • Applicant must meet the client's conditions of employment process. (government fingerprint and background check - Taxcompliance report)
Job Responsibility
Job Responsibility
  • Assist with the development of event budgets, track expenses, and review and ensure timely payment of event invoices
  • Build detailed project plans that keep stakeholders aligned on timelines and deliverables. Develop run-of-show documents and production schedules to ensure flawless delivery
  • Coordinate and detail all event logistics, to include, but not limited to, Audio-Visual requirements, room configurations, supply needs, meeting content, etc
  • Manage event registration, attendee communication, rooming lists, food & beverage, graphic materials, security, parking, and other event needs
  • Handle event walk-throughs, dry-runs, and pre-conference meetings with stakeholders, when applicable
  • Serve as the primary owner for execution and day-of coordination and liaise with internal teams
  • Conduct post-event debrief with clients to measure and report event performance, and review client/attendee feedback to improve processes, engagement, and overall event impact
  • Attend weekly and daily coordination meetings with the team to review changes and questions for assigned events
  • Adhere to the Client’s established policies and approval requirements for planning and conducting conferences and events
  • Perform the above as well as additional assigned duties by the Conference Services Director
What we offer
What we offer
  • Comprehensive Insurance Plan (Medical, Dental, Vision, HSA, FSA options)
  • 401(k) - Aramark matches 50% of the first 6% of contributions
  • Tuition Assistance Program
  • 15 days vacation + 8 PTO days + 11 Federal holidays
  • Free employee parking
  • Fulltime
Read More
Arrow Right

Department Coordinator IV

This position is responsible for supporting the Division of Geriatrics & Aging, ...
Location
Location
United States of America , Albany
Salary
Salary:
21.36 - 29.90 USD / Hour
urmc.rochester.edu Logo
University of Rochester
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Associate degree preferred
  • 3 years of progressively responsible administrative support, including lead experience required
  • Equivalent combination of education and experience preferred
  • Proficiency with Microsoft Suite, File Maker Pro, virtual collaboration tools (Zoom, Box), Adobe, etc., Required
  • Office procedures
  • database entry principles
  • customer service and public relations principles
  • principles of math
  • mailing
  • and distribution methods
Job Responsibility
Job Responsibility
  • Supporting the Division of Geriatrics & Aging, UR Aging Institute (URAI) and their Chief/Director and Administrator
  • Providing administrative and office support to Division and URAI leadership for administrative, educational, and patient care functions
  • Supporting the activities of the Medical Services program
  • Managing time and calendars within the UR Aging Institute for the Director and Administrator
  • Scheduling meetings for Director and Administrator
  • Assisting in the planning of events and conferences
  • Plans and attends IBERO events with URAI Director and other division staff to support community engagement efforts
  • Anticipates the need for, and obtain, background material for conferences and meetings
  • Gathers, draft and update departmental information to create PowerPoint presentations for meetings
  • Coordinates travel, lodging and interview schedules for recruitment efforts
  • Fulltime
Read More
Arrow Right

Ccb Poland Head/ Managing Director

Managing CCB Division at Bank Handlowy S.A. in Warsaw, ensuring the achieving of...
Location
Location
Poland , Warsaw
Salary
Salary:
Not provided
https://www.citi.com/ Logo
Citi
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong execution skills
  • Strong communication skills including presentation to internal and external stakeholders, regulators, media, clients and other
  • Demonstrated knowledge of compliance issues and regulatory requirements (global and local)
  • Experience in managing dynamic and diverse teams
  • Familiar with Citi’s risk culture, risk and finance frameworks and their application at a legal entity and country level
  • Track record of identifying, managing and delivering change with all stakeholders to drive the business forward
  • Proven track record of developing and executing business growth strategies
  • Client-Facing and Relationship Management Skills
  • Proven leadership skills and intellectual capability to create momentum and an agenda across multiple products with a diverse population and competing priorities
  • Proven analytical and problem-solving skills with pragmatic approach to ensure limited resources are directed appropriately
Job Responsibility
Job Responsibility
  • Deliver on financial commitments, Revenues & Expenses, EBIT in Poland
  • Develop and monitor a client-driven franchise growth plan in Poland and communicate a clear Commercial Banking vision that is responsive to global/regional strategies and emerging market trends
  • Ensure that the overall business strategy is well defined and articulated to all key stakeholder such as CEO, Coverage Head, Regional CCB Head, product teams, operations and technology as well as second line and third line of defense partners
  • Communicate a clear vision of the Commercial Bank business strategy across Poland and engage employees in support of the strategy and growth
  • Grow market share across all key client Industry Verticals with high quality acquisition, activation and up-tiering
  • Build a strong network internally and externally and effectively compete with traditional global and local banks within our Target Market through superior client propositions and innovative solutions
  • Senior client coverage for existing and prospect companies
  • Drive cross-selling products like cash management, trade, FX, capital markets and wealth management
  • Define sales strategy for Commercial Bank in Poland, including target market, product and service offering, interaction models, training programs, and resources and infrastructure required
  • Execute on key growth initiatives for CCB and deliver under BHW 2.0 (post-Consumer exit) strategy
What we offer
What we offer
  • Global benefits offered to workforce
  • Competitive salary
  • Inclusion-focused work environment
  • Fulltime
Read More
Arrow Right

Coordinator, Marine Professional Development

The Coordinator, Marine Professional Development is responsible for supporting t...
Location
Location
United States , Miami
Salary
Salary:
Not provided
carnival.com Logo
Carnival Cruises
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Associate’s degree required and Bachelor's preferred in Business Administration, Education, Maritime Studies, or a related field
  • Advanced knowledge of Microsoft Office Suite
  • Expert-level proficiency in Microsoft PowerPoint, including advanced features such as animations, transitions, and master slides
  • Proven experience in designing and developing high-quality PowerPoint presentations for executive audiences
  • Demonstrated proficiency in Microsoft Excel, in particular for: data entry and formatting, formulas and functions, data analysis and visualization, and data management
  • Strong organizational and time management skills with the ability to manage multiple projects/demands simultaneously and meet deadlines
  • Exceptional attention to detail and commitment to accuracy
  • Excellent communication and interpersonal skills, with the ability to collaborate effectively with stakeholders at all levels
  • Highly organized individual accustomed to handling multiple demands and maintaining the desired level of operational excellence and efficiency, detail-oriented and able to prioritize tasks as required
  • 2–3 years of experience in administrative coordination, data management, or event planning
Job Responsibility
Job Responsibility
  • Scheduling of key events such as Panel Senior Officers' shoreside interviews with Marine Senior Leadership, ensuring candidates are provided all necessary information
  • responsible for following up on all required arrangements for candidate attendance, including providing the agenda and bona fide letters
  • Schedule all internal review meetings for candidates eligible for promotions and provide detailed reports of such meetings
  • Schedule Promotion Board Committee meetings, ensuring that the event aligns with all Promotion Board members’ calendars, prepares candidates’ files, and provides a detailed report of feedback collected during the event
  • Meticulous planning of Senior Leaders’ performance conversation
  • contacting onboard Senior Officers to ensure the meeting aligns with their operational schedule, sending invites, and providing performance matrixes to the Director of Marine Professional Development
  • Responsible for maintaining and updating the comprehensive technical promotion database for Engine Junior Officers, Petty Officers, and ratings
  • Download, summarize, and store all performance evaluations for Petty Officers, ratings, and Junior Officers (up to the rank of 1st Engineer Junior) in a secure and organized manner
  • Communicate effectively with vessels to clarify any missing information or discrepancies related to professional development and promotion eligibility
  • Schedule candidates for Utilia Leadership assessment and ensure that proper tracking of all activities is maintained, that logistics are in place, and provide weekly updates to MPD team for reassessment of priorities
What we offer
What we offer
  • Health Benefits: Cost-effective medical, dental, and vision plans
  • Employee Assistance Program and other mental health resources
  • Additional programs include company-paid term life insurance and disability coverage
  • Financial Benefits: 401(k) plan that includes a company match
  • Employee Stock Purchase Plan
  • Paid Time Off: Holidays – All full-time and part-time employees with benefits employees receive days off for 8 company-wide holidays, plus 2 additional floating holidays to be taken at the employee’s discretion
  • Vacation Time – All full-time employees at the manager and below level start with 14 days/year
  • director and above level start with 19 days/year
  • Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 84 hours/year
  • All employees gain additional vacation time with further tenure
  • Fulltime
Read More
Arrow Right