Director of Administrative Services Jobs

Honolulu

Location:
United States, Honolulu

Category:
Office Administration

Contract Type:
Not provided

Salary:

90240.00 - 140000.00 USD / Year

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Job Description:

The Honolulu Authority for Rapid Transportation (HART) is seeking a Director of Administrative Services who will be responsible for conducting and coordinating administrative services and controls.

Job Responsibility:

Lead the process of identifying personnel needs and prioritizing recruiting efforts
Oversee the formulation, maintenance, and updating of HART organizational charts
Direct and participate in the personnel recruiting and hiring process
Administer the selection, hiring, and on-boarding process
Coordinate the recruitment process and, when necessary, participate in job interviews
Plan and coordinate the submission and tracking of all personal services contracts for HART
Direct human resource functions including training, labor relations, workers’ compensation, and help to facilitate succession planning across the organization
Develop and oversee employee recognition programs
Track and report on turnover, the status of vacancies, pending personnel actions, etc. Take corrective action as warranted
Ensure the procurement of facilities, equipment and services needed by the project office(s) are accurate and required
Document HART property inventory
Determine facility, equipment and service needs of the project office(s). Plan, coordinate and provide for service, maintenance, repair and upgrades of administrative facilities, equipment, and computer software
Plan, coordinate, and administer assignment of office space, computers, communications devices, etc
Manage and administer information technology and project network functions, equipment, software, procurement and coordination with the City's Department of Information Technology
Participate in the overall planning and programming activities for HART. Serve on various committees and panels and makes presentations to the Federal Transit Administration, the HART Board of directors and City Council, as necessary
Develop and maintain standard operating procedures and organizational policies, as appropriate, while ensuring alignment with City procedures and policies
Direct the preparation of certain reports, including responding to special inquiries from governmental officials, legislative bodies, the general public, etc
Review reports and recommendations submitted by others and confer with and advise same
Perform other duties as required

Requirements:

A combination of education and experience substantially equivalent to graduation from an accredited four year college or university with a bachelor’s degree in business or public administration, or a related field
five years of progressively responsible professional work experience in personnel management, budget analysis, or organization and management analysis
two years of which shall have been in a government agency and involved the following: Staff Specialist Experience
Supervisory Experience
Candidates must meet the health and physical condition standards necessary and proper for performing the essential duties of this duties

What we offer:

Medical, prescription drug, vision, dental, and life insurance plans
Generous vacation and sick leave, earning up to 21 days per year
13 paid holidays annually (14 days during election year)
Retirement plan contributions through the Employees' Retirement System (ERS)
Deferred compensation options to invest pre-tax income for retirement
Flexible spending accounts for health and dependent care expenses
Pre-tax transportation benefits, including TheBus and vanpool options
Access to confidential counseling services through the Employee Assistance Program (EAP)
Additional perks include training opportunities and employer-funded Holo Card for eligible employees to use on public transit
Eligible for the Public Service Loan Forgiveness (PSLF) program, supporting employees dedicated to public service

Additional Information:

Job Posted:
December 09, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Director of Administrative Services