Director of Administration Job at Robert Half (Newton)

Director of Administration

Our client is seeking an experienced Director of Administration to lead a high-v...

Location

United States , Ooltewah

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of experience in claims administration, insurance operations, or construction project support
2+ years of direct people management experience
Proven success leading teams in high-volume, deadline-driven environments
Strong understanding of claims processing and insurance follow-up
Experience improving workflows and operational processes
Ability to manage complex coordination across multiple stakeholders
Proficiency with CRM, ERP, or claims management systems
Construction or remediation industry experience is strongly preferred

Job Responsibility

Lead, coach, and develop a team of administrative professionals supporting claims operations
Oversee end-to-end claims processing for construction and remediation projects
Ensure claim documentation is accurate, complete, and submitted on time
Manage insurance follow-up, including status tracking, escalations, and resolution
Identify workflow bottlenecks and implement process improvements to increase efficiency
Partner with project managers, field teams, and finance to align on documentation and claim status
Develop and track KPIs, reporting, backlog metrics, claim cycle times, and recovery performance
Strengthen systems, filing processes, and reporting tools to support scalability and audit readiness

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

Director of Administration

Our client, a successful law firm, is seeking a Director of Administration/Firm ...

Location

United States , Newton

Salary:

115000.00 - 125000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree or higher
3 or more years as a legal Office Manager, Firm Administrator, or Director of Administration at a law firm
Strong communication, supervisory, planning, organizational, and financial skills

Job Responsibility

Human Resources: Recruitment, hiring, training, and supervision of administrative staff
management of staff evaluations, workflow, and policies and procedures
approval of non-attorney hourly timecards, assistance with payroll processing
maintenance of weekly firm schedules
coordination of firm events, including staff appreciation initiatives
Information Technology: Oversight of computer systems and office equipment maintenance and enhancements in coordination with outside IT support
Facilities Management: Landlord/tenant relations
office operations
management of office equipment and supplies
onsite and offsite file management

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Fulltime

Director of Housekeeping / Assistant Director of Housekeeping

Manages housekeeping functions and staff on a daily basis to ensure property gue...

Location

Japan , Tokyo

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or GED
3 years experience in housekeeping or related professional area
OR 2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major
3 years experience in housekeeping or related professional area

Job Responsibility

Manages housekeeping functions and staff on a daily basis to ensure property guest rooms, public space and employee areas are clean and well maintained
Directs and works with team to successfully execute all housekeeping operations
Strives to continually improve guest and employee satisfaction and maximize the financial performance of the department
Responsible for inspecting areas of responsibilities and following up with a plan for improving results
Ensures compliance with all housekeeping policies, standards and procedures
Reviews staffing levels to ensure the guest service, operational needs and financial objectives are met
Obtains list of rooms to be cleaned immediately and list of prospective check-outs or discharges to prepare work assignments
Inventories stock to ensure adequate supplies
Supervises an effective inspection program for all guestrooms and public space
Ensures all employees have proper supplies, equipment and uniforms

Fulltime

Director of Administration & Governance

The Director of Administration & Governance plays a central role in strengthenin...

Location

United States , Bangor

Salary:

60000.00 - 75000.00 USD / Year

United Way

Expiration Date

Until further notice

Requirements

5+ years of experience in operations, executive support, project management, or organizational leadership in nonprofit, private sector, healthcare, higher education, or similar environments
Demonstrated experience supporting senior leadership or executive-level functions
Strong written and verbal communication skills, with the ability to draft professional correspondence and Board materials
Exceptional organizational skills and attention to detail
Ability to manage confidential information with professionalism and sound judgment
Comfort managing multiple priorities and adapting in a fast-paced environment
Strong proficiency in technology systems (cloud-based office suites, CRM platforms, project management tools, etc.), with demonstrated experience leveraging new technology to streamline workflows
Experience with workflow improvement, process design, or systems optimization preferred

Job Responsibility

Maintain and manage a comprehensive organizational calendar of monthly, quarterly, and annual requirements
Coordinate compliance and reporting requirements including, but not limited to, UWW certifications, nonprofit filings, tax exemption renewals, insurance renewals, and other regulatory obligations
Ensure organizational documentation and official records are accurate, current, secure, and accessible
Proactively identify upcoming deadlines, assign clear ownership, and communicate with appropriate team members to ensure completion
Maintain and organize core organizational policies and governance documents to ensure clear version control and accessibility
Coordinate organizational grant reporting timelines and documentation requirements in partnership with program and finance staff to ensure timely and accurate submission
Coordinate Board and committee meeting logistics, including agenda development, materials distribution, RSVP tracking, and follow-up communication
Record and distribute accurate meeting minutes in a timely manner
Support Board reporting processes and ensure alignment with governance best practices
Support HR administrative processes, including onboarding and offboarding documentation, annual compliance forms, employee records management, and coordination of required trainings, in partnership with the CEO and appropriate leadership team members

What we offer

Generous benefits package including health, retirement, PTO, and professional development opportunities

Fulltime

Director of Administration and HR

As Director of Administration and HR, you will be the stabilizing force that bri...

Location

United States , Menands

Salary:

105000.00 - 125000.00 USD / Year

The Mailworks

Expiration Date

Until further notice

Requirements

Holds active SHRM-CP or SHRM-SCP certification
Proven ability to mentor and lead high-performing teams
Strong communication skills with a professional, direct tone
Extremely organized with the ability to manage complex, multi-departmental projects and competing deadlines
Deep working knowledge of labor law, FMLA, PFL, benefits administration, and compliance standards
Technically proficient in Google Suite, Asana, with a strong ability to learn new tools
Highly accountable and process-oriented
Committed to fostering an inclusive and respectful workplace

Job Responsibility

LMA – Lead, Manage, hold people Accountable
Collaborates with the Executive Leadership team to develop company goals and ensure alignment across all departments
Provides clear direction, coaching, and accountability to direct reports
Hosts weekly Administrative L10 meetings with direct reports
Works with the CEO to schedule, plan, and execute quarterly and annual Leadership L10 meetings
Participates in weekly Leadership L10 meetings and completes assigned Rocks and to-dos
Monitors, tracks, and ensures the timely completion of all Quarterly Conversations and Annual Reviews
Maintains up-to-date documentation in the Employee Performance Log
Drives seamless collaboration across administrative, production, and executive departments
COMPLIANCE AND BENEFIT ADMINISTRATOR

Fulltime

Director of Grants and Contracts Financial Administration

Oklahoma State University (OSU) invites nominations and applications for the pos...

Location

United States , Stillwater

Salary:

Not provided

Buffkin / Baker

Expiration Date

Until further notice

Requirements

Master’s degree in accounting, business, or higher education
Five years of managerial level experience in fiscal affairs operation with three years of sponsored programs or federal funding participation
Effective interpersonal, organizational, analytical, and communication skills
Ability to work cooperatively with faculty, staff, and federal, state, and private sponsors
Extensive knowledge of federal grant programs

Job Responsibility

Direct the financial administration of the University's grants and contracts function
Coordinate financial accounting and post-award administrative procedures and training for University-sponsored programs
Provide University-wide leadership in grants and contracts activities
Coordinate the compliance audit for all institutional audits
Coordinate all audits associated with grants and contracts
Manage the Office of Grants and Contracts Financial Administration
Serve as liaison for the University regarding the shared services grant programs
Support the Post-Award financial administration for University Branch Campuses and A&M Institutions
Develop and improve University policies
Provide leadership guidance and direction to employees

Fulltime

Global Director of Leave of Absence

We are seeking a highly experienced Global LOA Manager to lead and scale our Glo...

Location

India , Bangalore

Salary:

161500.00 - 224000.00 USD / Year

NTT DATA

Expiration Date

Until further notice

Requirements

8–10+ years of experience managing LOA and/or accommodation programs, preferably at a global scale
Strong knowledge of global leave laws (including federal and state laws in the US and international laws such as FMLA, ADA, CFRA, WAPFML, PFL, GDPR, etc.) and accommodation requirements
Proven experience in program management and scaling processes in high-growth or matrixed environments
Demonstrated ability to work independently at a senior level and influence without authority
Exceptional judgment, discretion, and ability to manage sensitive and confidential matters
Excellent communication, analytical, and stakeholder management skills
Experience working with leave tracking HRIS systems (SAP preferred)

Job Responsibility

Support the global strategy and execution of the LOA and Workplace Accommodation programs
Evaluate, refine, and scale policies and processes to ensure consistency, compliance, and operational excellence across countries and regions
Monitor legislative and regulatory developments globally to ensure proactive compliance
Collaborate closely with Legal, HR Business Partners, Payroll, Benefits and IT as well as local experience teams to champion wellness, maintain alignment and implement process improvements
Continue proactive focus to monitor deficiencies in the process and push for process improvements
Partner with vendors and third-party administrators to ensure high-quality case management and support services
Champion a compassionate and inclusive approach to leave and accommodation processes
Act as a senior point of escalation for complex or high-risk leave and accommodation cases
Partner with cross-functional teams to build manager training, engagement and proactive leave resources
Develop and track key metrics to assess program performance, compliance, and employee satisfaction

What we offer

medical, dental, and vision insurance
flexible spending or health savings account
life and AD&D insurance
short and long term disability coverage
paid time off
employee assistance
participation in a 401k program with company match
additional voluntary or legally-required benefits

Fulltime

Global Director of Leave of Absence

The Global Director of Leave of Absence will lead the development and management...

Location

India , Bangalore

Salary:

161500.00 - 224000.00 USD / Year

NTT DATA

Expiration Date

Until further notice

Requirements

8–10+ years of experience managing LOA and/or accommodation programs, preferably at a global scale
Strong knowledge of global leave laws (including federal and state laws in the US and international laws such as FMLA, ADA, CFRA, WAPFML, PFL, GDPR, etc.) and accommodation requirements
Proven experience in program management and scaling processes in high-growth or matrixed environments
Demonstrated ability to work independently at a senior level and influence without authority
Exceptional judgment, discretion, and ability to manage sensitive and confidential matters
Excellent communication, analytical, and stakeholder management skills
Experience working with leave tracking HRIS systems (SAP preferred)
Bachelor's Degree in HR, Business, or a related field
Use of Microsoft projects such as Excel and PowerPoint, required
Excellent analytical skills and problem-solving skills with the ability to spot numerical errors

Job Responsibility

Support the global strategy and execution of the LOA and Workplace Accommodation programs
Evaluate, refine, and scale policies and processes to ensure consistency, compliance, and operational excellence across countries and regions
Monitor legislative and regulatory developments globally to ensure proactive compliance
Collaborate closely with Legal, HR Business Partners, Payroll, Benefits and IT as well as local experience teams to champion wellness, maintain alignment and implement process improvements
Continue proactive focus to monitor deficiencies in the process and push for process improvements. This will require consistent monitoring of the process/data
Partner with vendors and third-party administrators to ensure high-quality case management and support services
Advocate for the best employee experience possible during employee leaves and accommodations
Champion a compassionate and inclusive approach to leave and accommodation processes
Act as a senior point of escalation for complex or high-risk leave and accommodation cases
Partner with cross-functional teams to build manager training, engagement and proactive leave resources

What we offer

medical, dental, and vision insurance
flexible spending or health savings account
life and AD&D insurance
short and long term disability coverage
paid time off
employee assistance
participation in a 401k program with company match
additional voluntary or legally-required benefits

Fulltime

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Director of Administration

Job Description

Job Responsibility

Requirements

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Looking for more opportunities?

Director of Administration

Director of Administration

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Director of Administration and HR

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Global Director of Leave of Absence

Global Director of Leave of Absence

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