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The client Plastic & Reconstructive Surgery (PRS) Platform team, based in Warwick, RI, is seeking a Temporary Administrative Professional to serve as the operational backbone for our regional tradeshow presence. This role owns end-to-end management of all PRS sales materials, non-sterile samples and tradeshow booth kits, ensuring client shows up to every meeting, congress, and event flawlessly prepared. This is an ideal role for a highly organized, proactive, resourceful administrative professional who loves ownership, problem-solving, and being trusted with real responsibility. You won't just support the team—you will run a critical function that enables commercial success, field engagement, and brand excellence. This role reports to the Associate Director, Global Marketing, and works closely with Marketing, Sales, Professional Education, and external vendors.
Job Responsibility:
Creating, organizing, labeling, and maintaining all PRS tradeshow booth kits
Ordering, assembling, resetting, and replenishing booth kits after each event
Coordinating and communicating shipping, tracking, delivery timelines, and return logistics
Ensuring booths are fully conference-ready: correct assets, condition, quantities, and branding
Maintaining inventory accuracy and storage organization
Proactively identifying gaps, risks, or improvements and fixing them before they become issues
Supporting execution of PRS marketing programs and commercial activities
Organizing, storing, and distributing marketing collateral and non-sterile samples
Assisting with meeting planning, vendor coordination, quote collection, and PO requests
Supporting Professional Education events and field engagement initiatives
Helping coordinate materials for conferences, regional meetings, and sales programs
Supporting quarterly business reviews and internal marketing initiatives as needed
Requirements:
Minimum 5 years of previous related experience
Must be able to work in a team environment under general supervision and with instructions for routine work
Good communication and interpersonal relationship skills
Good computer skills including working knowledge of Microsoft Office Suite
Good problem-solving skills
Good written and verbal communications skills
Bachelor's degree OR Associate's degree in related field, preferred