Diary Coordinator Job at Office Angels (Camberley)

New

Administrator, Facilities & Sustainability (Asia Pacific)

Make an impact with NTT DATA. Join a company that is pushing the boundaries of w...

Location

Singapore , Singapore, South East

Salary:

Not provided

NTT DATA

Expiration Date

Until further notice

Requirements

Highly motivated and has the ability to work independently and deliver quality work
Excellent administrative skills including the filing of documentation, processing invoices for payments including excellent knowledge of MS Word, Excel and Powerpoint
Detail-orientated with Excellent organizational skills
Ability to prioritize tasks and multi-task
Solid verbal and written communication skills
Knowledgeable of safety practices
Excellent time management and project management skills
Demonstrate a positive attitude towards work and can manage assigned job processes
Ability to work well under pressure and respond readily to emergency situations
Able to deal with people of all levels sensitively, tactfully, diplomatically, and professionally at all times with good interpersonal skills

Job Responsibility

Supports and ensure that all maintenance and repairs requests received within the NTT DATA office environment and related buildings are carried out in line with the service level agreement
Participate in Sustainability & Facilities related work including Business Continuity and Community projects and activities
Supports and Coordinates the distribution of and response to all service requests related to the facilities
Participates in daily building inspections and ensures that all work undertaken conforms to the Health and Safety Act
Conduct daily walkabouts, checking the cleanliness of all areas, especially bathrooms, break rooms, and pantries
Document and report on in-progress, new, and/or completed maintenance, and repair requests to management
Co-ordinate routine maintenance and repairs schedules
Assist with ensuring that the tasks are completed according to the schedule and update and maintain the maintenance database
Ensure that buildings, offices, and equipment are maintained to the required standards and that service levels are met
Provide support to ensure that all office facilities, tools, equipment, and stock (office consumable) levels are maintained and securely stored

Fulltime

New

Learning & Development Coordinator

As a Learning & Development Coordinator, you'll support the sales L&D team by ma...

Location

United Kingdom , Birmingham;Manchester;Marlow

Salary:

Not provided

Softcat

Expiration Date

Until further notice

Requirements

Proven experience in administration with strong organisational skills and ability to manage multiple priorities
High computer literacy, especially with MS Office and databases, and excellent attention to detail while working at pace
Strong communication and interpersonal skills to build rapport across diverse teams and locations
Proactive, adaptable, and motivated to learn, with an interest in Learning & Development or HR
Ability to analyse problems, propose solutions, and work independently as well as collaboratively

Job Responsibility

Working closely with the Learning & Development team to coordinate and diarise programmes, workshops, and courses across all Softcat offices and virtually
Supporting the L&D team with admin and project-based tasks, including reporting, data input, diary arrangement, and managing our offering on L&D systems, including Fuse
Managing the L&D mailbox and programme-specific mailboxes, ensuring all queries are dealt with, and acting as a point of contact for facilitators and training logistics
Tracking training attendance, collating and analysing feedback, and reporting statistics on initiatives and programmes to generate regular L&D reports
Handling operational tasks such as room bookings, tech setup, raising purchase orders, processing invoices, and supporting in-person training where relevant

What we offer

Pension
Share incentive plan
Life Assurance
Healthcare
Holiday
Trips
Vouchers
Partner/family Benefits
Perklife
Maternity, Paternity and Adoption support

Fulltime

New

Executive Assistant

Are you an intuitive, highly organised executive support professional with a dee...

Location

Australia , Sydney

Salary:

120000.00 - 130000.00 AUD / Year

Randstad

Expiration Date

July 05, 2026

Requirements

Minimum 5 years' experience as an EA or PA within a law firm environment
Demonstrated experience supporting law firm leaders or senior legal partners
High proficiency in Office 365
Flexibility for out-of-hours communication

Job Responsibility

Manage complex diary, coordinate domestic travel, and exercise judgment on incoming requests, emails, and phone calls
Collate and prepare board papers, agendas, and briefing materials for Management Committee and partner meetings
Build rapport with partners, practice leaders, prospective partners, and premium clients
Support end-to-end partner recruitment logistics from coordinating interviews to preparing offer documentation
Handle sensitive firm strategy, financial performance, and personnel information

What we offer

Beautiful Sydney CBD office space
Highly competitive salary package
Opportunity to work with a respected industry leader
Warm, professional, and genuinely supportive culture

Construction Supervisor (Piping)

Vacancy Overview: Construction Supervisor (Piping). Airswift is an international...

Location

Qatar , Doha

Salary:

Not provided

Airswift Sweden

Expiration Date

Until further notice

Requirements

Bachelor's Degree or Diploma in Mechanical Engineering from an internationally recognized University
Preferably having formal training in QA/QC functional aspects
Candidate shall be a safety leader
Candidate should have a minimum of 10 years overall experience in piping erection (UG & AG), pressure testing, mechanical completion and construction of oil and gas facilities
Experience as an EPIC Contractor supervisor is essential
Experience as a Client or PMC supervisor is preferred
Current experience in State of Qatar industrial cities and/or other GCC countries is required
Piping inspection and rotating equipment experience is an advantage
Extensive knowledge of international and industry specific piping codes and standards, including ASME, ANSI B31.3 & B31.1, SHELL DEP's, etc.
Piping, Welding / NDT inspector certificates (AWS / ASNT / CSWIP / API) would be an advantage

Job Responsibility

Acts as a safety leader, ensuring EPIC Contractor's work in compliance to Company Life Saving Rules and all safety and environmental regulations of Company and the State of Qatar
Reporting to the Discipline Construction Lead/Senior Construction Supervisor on main issues, events at site, progress reporting, trends and recommendation for improvement
Assist functional supervisor in review and / or approval of Construction documentation, including Method Statements, JHAs, MARs etc., and attend HSE Walkthroughs
Supervise all EPIC contractors piping (Process and Utility piping system with various material pipe classes for above ground & underground piped services) installation activities are based on approved the engineering documentation and project schedule
Attend Requests For Inspections (RFIs) as per approved ITPs, including Material Receiving Inspections in coordination with Reconstruction Supervisor, and sign off relevant inspection and test reports / RFIs
Ensuring the quality of manufacturing and erection works, dimensional accuracy and orientation, accessory and inline items installed in the correct orientation and material design specification
Lead the EPIC construction contractor(s) on all mechanical aspects of the piping works
Supervise with EPIC contractor during execution of the piping installation, line check, punch clearing, hydrotest and re-instatement at site
Manage and lead final mechanical completion inspections and punch closing
Supervise the Pre-Com activities to ensure safety and the quality of the completed work

Construction Supervisor - Mechanical

Airswift is an international workforce solutions provider within the energy, pro...

Location

Qatar , Doha

Salary:

Not provided

Airswift Sweden

Expiration Date

Until further notice

Requirements

Degree or Diploma in Mechanical Engineering from an internationally recognized University
Preferably formal training in QA/QC functional aspects
Minimum 10 years overall experience in static and rotating equipment installation, including inspection coordination experience in construction of midstream/downstream Oil & Gas facilities
Experience as an EPIC Contractor supervisor essential
Experience as a Client or PMC supervisor preferred
Current experience in State of Qatar industrial cities and/or other GCC countries required
Extensive knowledge of international and industry specific codes & standards including ASME, ANSI, ISO, API, NFPA, SHELL DEP's etc.
Mechanical inspector certificates (API 510 & API 653) would be an advantage
Extensive experience in coating systems and procedures including painting, galvanizing, wrapping, insulation, Refractory Lining etc.
BGAS / API certification would be an advantage

Job Responsibility

Liaise with the HSE Supervisor on safety-related matters and act as a safety leader on site
Report to the Discipline Construction Lead/Senior Construction Supervisor on key issues, site events, progress, trends, and improvement recommendations
Assist the functional supervisor in reviewing and/or approving construction documentation, including Method Statements, JHAs, MARs, and participate in HSE walkthroughs
Supervise all EPIC contractor static & rotating equipment inspection and installation activities in line with approved engineering documentation and project schedules
Attend Requests for Inspection (RFIs) as per approved ITPs, including material receiving inspections, in coordination with the Lead Construction Supervisor, and sign off relevant reports
Ensure quality of manufacturing and erection works, including dimensional accuracy, correct orientation, and compliance with material design specifications
Lead contractors on all mechanical aspects related to static and rotating equipment installation works
Supervise EPIC contractors during execution of static (including internals) and rotating equipment installation, FAT, alignment inspection, punch clearing, pressure testing, pre-commissioning, and reinstatement activities
Manage and lead final mechanical completion inspections and punch closure activities
Supervise pre-commissioning activities to ensure safety and quality standards are achieved

Fulltime

Site Engineer

This is an excellent opportunity to join an established project team delivering ...

Location

United Kingdom , Sheffield

Salary:

400.00 - 500.00 GBP / Day

Ganymede

Expiration Date

Until further notice

Requirements

Proven experience as a Senior Site Engineer on highways infrastructure projects
Strong background in highways construction and utilities coordination
Ability to manage and mentor junior engineers
Competent in setting out using GPS and total station equipment
Strong understanding of QA processes and site documentation requirements
Experience dealing with local authorities and statutory undertakers
CSCS card (appropriate level)
Full UK driving licence
HNC/HND or Degree in Civil Engineering or related discipline
First Aid at Work certification

Job Responsibility

Report directly to the Sub Agent and provide technical support to the site management team
Manage and mentor a Site Engineer, reviewing setting out, quality checks, and documentation
Oversee highways works including earthworks, drainage, kerbing, surfacing, S278/S106 works and associated infrastructure
Coordinate and manage utilities works (diversions, installations, protection of services) in liaison with statutory undertakers and utility providers
Ensure all setting out is completed accurately and in accordance with approved drawings and specifications
Review drawings, specifications, and technical documentation, raising RFIs where required
Maintain accurate site records including daily diaries, QA documentation, ITPs, check sheets, as-builts, and material approvals
Ensure compliance with NEC contract requirements (early warnings, quality records, change control support as required)
Support programme delivery by monitoring progress and identifying potential delays or risks
Ensure works are delivered in accordance with Health & Safety regulations, CDM requirements, and company procedures

Fulltime

General Foreman

An excellent contract opportunity has arisen for an experienced General Foreman ...

Location

United Kingdom , Shalford

Salary:

Not provided

Ganymede

Expiration Date

Until further notice

Requirements

Previous experience working for Tier 1 contractors is essential
Strong background delivering civil engineering, water, utilities, or heavy civils projects
Experience managing teams of supervisors, subcontractors, and site operatives
Knowledge of live services, excavations, drainage, and reinforced concrete works
IT literate with experience completing site documentation and digital reporting systems
Ability to read and work from programmes, drawings, and construction information
Strong communication, leadership, and organisational skills
Full UK driving licence required
CSCS card applicable to role
SMSTS

Job Responsibility

Managing site operations, coordinating supervisors, subcontractors, labour, plant, and materials
Supporting the Site Agent with daily delivery, progress reporting, and programme updates
Working to 4-week lookahead schedules and the main construction programme
Maintaining accurate site records including diaries, allocations, inspections, and online check sheets (LOLER, PUWER, Temporary Works etc.)
Supervising key civil engineering activities including working around live buried services, temporary works operations, excavations, reinforced concrete works, shallow and deep drainage
Working closely with the Temporary Works Coordinator (TWC) to ensure temporary works requirements are identified, planned, and implemented
Carrying out site inspections, leading toolbox talks, and reinforcing strong HSEQ and wellbeing standards
Managing and motivating site teams to maintain a positive working environment with all stakeholders
Ensuring compliance with company procedures, permits, quality standards, and safety requirements

Fulltime

Scheduling Coordinator

Are you proactive, organised, and confident juggling multiple tasks in a fast-pa...

Location

United Kingdom

Salary:

26956.80 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Excellent verbal and written communication skills
Strong organisational abilities and a keen eye for detail
Ability to manage multiple priorities in a fast-paced environment
Customer service or call-handling experience (essential)
Confident using CRM systems and Microsoft Office tools
A collaborative team player with a commercially driven mindset
Access to your own transport (due to location requirements)

Job Responsibility

Answer emails and inbound/outbound calls from dental customers and suppliers, resolving engineering support queries and actioning equipment requests
Provide efficient time and geographical management of engineers' scheduling diaries
Schedule planned maintenance service work to ensure customer equipment is compliant with manufacturer standards
Liaise with internal teams to arrange deliveries and installations of dental equipment
Assist with invoicing processes, ensuring quotations are raised efficiently and resolving key client issues or complaints
Manage multiple inboxes, provide timelines to customers, and maintain accurate information across multiple systems
Work commercially toward service group KPI targets (revenue, breakdown attendance, customer communication)
Act as the first point of contact for engineering support via incoming phone calls
Raise breakdown cases on Microsoft CRM Field One, assign to engineers, keep customers updated, and follow enquiries through to conclusion
Build strong customer and supplier relationships, ensuring quality care and satisfaction

What we offer

Discretionary company performance-related bonus
Comprehensive discount portal — gym memberships, shopping savings, days out
SmartPay loan scheme (interest-free)
Cycle2Work scheme
Enhanced holiday entitlement — 33 days including bank holidays
An additional day off for your birthday
Option to purchase extra annual leave
Company pension scheme
Dental plan
Company sick pay, life assurance, enhanced maternity/paternity

Fulltime

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Diary Coordinator

Job Description

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