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Diamond Vendor Manager

rarecarat.com Logo

Rare Carat

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Location:
India

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Category:
Purchasing

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

This position is ideal for someone with 2–5 years of experience in the diamond industry, looking to grow into a broader vendor management and operations function. The role requires a strong eye for detail, reliability, and the ability to manage multiple suppliers and shipments simultaneously.

Job Responsibility:

  • Coordinate daily office activities and operations to maintain efficiency and compliance with company policies
  • Maintain regular communication with suppliers on availability, pricing, and delivery timelines
  • Track vendor performance (on-time delivery, quality, accuracy) and follow up when standards aren’t met
  • Resolve day-to-day vendor issues including shipment delays, mismatched specs, or billing discrepancies
  • Scout and onboard new suppliers: collect documents, verify compliance, and set expectations
  • Review and negotiate pricing updates with vendors and share updates with internal teams
  • Maintain up-to-date records of supplier feeds, negotiated pricing, inventory availability, and contracts
  • Coordinate with accounting to reconcile supplier invoices, credit notes, outstanding balances, and refunds
  • Work closely with logistics partners (Brinks, Malca, Blue Dart, FedEx) for secure and timely dispatch/receipt of goods
  • Track supplier payments and ensure there are no delays or pending discrepancies
  • Flag recurring vendor or shipment issues to management and suggest practical solutions
  • Support sales, sourcing, and CX teams by quickly locating or sourcing diamonds/gemstones when needed
  • Draft invoices, arrange shipments, and record refunds for returned stock
  • Oversee the returns process and proactively push suppliers for timely refunds/credits
  • Ensure compliance with Indian import/export norms, GJEPC guidelines, and BDB regulations
  • Submit timely reports and prepare reconciliations for internal review
  • Assist colleagues with urgent operational needs whenever necessary

Requirements:

  • 2–5 years of experience in the diamond industry
  • Strong eye for detail
  • Reliability
  • Ability to manage multiple suppliers and shipments simultaneously
  • Comfortable traveling between Mumbai and Surat, including occasional weekend travel
  • Strong background in diamond operations, sales, procurement, or vendor management in the Indian industry
  • Exposure to international markets (especially US) is preferred
  • Strong communication skills in Hindi & Gujarati
  • English proficiency is a plus
  • Good knowledge of diamonds and gemstones (GIA or equivalent certification strongly preferred)
  • Experience working in BDB and familiarity with trade practices and compliances
  • Ability to handle high-value goods with accuracy, responsibility, and confidentiality
  • Proficiency with basic software tools (Excel/Sheets, email, invoicing tools)
  • Ability to work in a fast-paced environment with tight timelines
  • Strong follow-up skills and a willingness to take ownership of tasks end-to-end
  • Organized, reliable, and capable of managing multiple suppliers and shipments simultaneously
  • Comfortable working in environments where last-minute changes, re-negotiations, and urgent sourcing requests are common
  • Candidates must be comfortable working mid IST through mid EST to support global operations and supplier coordination
  • Problem-solving mindset with the ability to stay calm under pressure

Nice to have:

  • Exposure to international markets (especially US)
  • English proficiency
  • GIA or equivalent certification

Additional Information:

Job Posted:
January 04, 2026

Work Type:
Remote work
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