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This position is ideal for someone with 1–3 years of experience in the diamond industry, looking to grow into a broader vendor management and operations function. The role requires a strong eye for detail, reliability, and the ability to manage multiple suppliers and shipments simultaneously.
Job Responsibility:
Coordinate with diamond vendors daily regarding availability, pricing, and stone specifications
Assist in sourcing diamonds as per sales team requirements and urgency levels
Follow up with suppliers for confirmations, holds, shipments, and documentation
Track shipments and coordinate with logistics partners (Brinks, Malca Amit, Blue Dart, FedEx)
Support invoice verification and reconciliation with the accounting team
Maintain updated records of vendor pricing, inventory feeds, and order statuses
Assist in resolving issues such as spec mismatches, shipment delays, or documentation gaps
Coordinate returns and ensure timely vendor credits/refunds
Help onboard new vendors by collecting required documents and verifying compliance
Support internal teams with quick sourcing for urgent customer requirements
Ensure adherence to BDB trade practices and GJEPC compliance norms
Maintain clear documentation and submit timely internal reports
Requirements:
1–3 years of experience in diamond operations, sourcing, sales support, or vendor coordination
Working knowledge of diamonds and grading standards (GIA exposure preferred)
Familiarity with BDB market practices and Indian diamond trade workflows
Strong follow-up skills and ability to manage multiple vendor conversations simultaneously
Comfortable handling high-value goods with responsibility and accuracy
Proficiency in Excel/Google Sheets and email communication
Strong communication skills in Hindi & Gujarati
English proficiency preferred
Willingness to travel occasionally between Mumbai and Surat if required
Comfortable working mid-IST to mid-EST hours to support US operations
Organized, detail-oriented, and calm under pressure in a fast-paced startup environment