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The incumbent ensures the daily operational flow to standard related to the development process including planning and zoning, building safety, engineering, and fire. Daily support of Development Services Technician I and contract staff by ensuring that process data integrity is achieved by mentoring in a learning environment. This position will utilize both the Accela Back Office Test Environment and Accela Citizen Access Test Environment to improve system functionality and supports the department's improvement system by being a Rapid Improvement Event team member. The ideal candidate for this position will have a minimum of 3 years of experience in a permitting or related customer service environment and demonstrate strong organizational communication via coaching mindset. The candidate should be comfortable working in a fast-paced setting and can manage multiple priorities, such as fee collection, permit intake, and front-counter customer service. Additionally, the candidate must show a supportive attitude toward change, a willingness to develop new ideas to achieve results, and a desire to be an active change agent in the organization.
Job Responsibility
Performs a variety of technical, administrative, and clerical support tasks for the department including counter customer services, answering phones, and email
Accepts and reviews all building, fire, civil, and planning and zoning applications for completeness
collects fees, routes to appropriate staff, and performs related data entry. Evaluates plans, studies, designs, and reports for completion during the permitting process
Calculates and collects all applicable fees
reconciles daily financial batches and provides support to voids, refunds and reconciliation reports
Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality customer service
Provides guidance on the work of the Development Services Technician 1 with lean techniques by organizing, prioritizing, sorting out and assigning work. Assists with work status by reviewing the daily status report and daily audit report and utilizing both reports as a tool to ensure that there is flow and constant visibility of all projects
Assists in resolving permit and inspection problems and providing technical expertise
Conducts data analysis and prepares activity reports to support the timely delivery of all internal and external customer needs
Performs other duties as assigned in support of department operations and customer service
Requirements
Formal Education/Knowledge: Work requires knowledge of a specific vocational, administrative, or technical nature that may be obtained with six-months/one year of advanced study or training past the high school equivalency. Community college, vocational, business, technical or correspondence schools are likely sources. Appropriate certification may be awarded upon satisfactory completion of advanced study or training
Experience: Minimum one year experience in a related field
Reading: Work requires the ability to read building code manuals, permit applications, inspection results, and office procedures, as well as construction plans & documents
Math: Work requires the ability to perform basic math calculations, building permit fees, and insure receipts balance for finance
Writing: Work requires the ability to write office procedures, addresses, receipts, and building permit fees