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At Boston Children’s Hospital, the quality of our care – and our inclusive hospital working environment – lies in the diversity of our people. With patients from local communities and 160 countries around the world, we’re committed to reflecting the spectrum of their cultures, while opening doors of opportunity for our team. Here, different talents pursue common goals. Voices are heard and ideas are shared. Join us, and discover how your unique contributions can change lives. Yours included. Role/Department Summary: The Development Assistant, Special Events plays a key support role in advancing Boston Children’s Hospital Trust’s peer-to-peer fundraising goals, with a focus on the Fundraise Your Way program. Working within the Special Events team, this position engages community fundraisers and carries out administrative responsibilities that support the community-led fundraising efforts benefiting BCH.
Job Responsibility:
Provides support with activities such as: scheduling donor, volunteer and physician meetings
handling acknowledgments, booking, and tracking of gifts
constituent management in donor database
budget reconciliation, preparing and processing mailings
Provides general office support, including responding to inquiries and managing the department inbox
answering phones
ordering supplies
booking meetings
and processing and acknowledging donations
Prepares meeting agendas and notes
books and reserves meeting space
and assists with calendar management and travel arrangement as needed
Maintains meeting calendar of supervisor and schedules internal and external appointments and meetings with donors, doctors, volunteers, trustees, and hospital staff. Reserves and prepares conference rooms and orders refreshments for meetings and donor visits.
Maintains constituent information in donor and fundraiser database including biographical information, constituent interactions, attributes and prospect plans.
Assists with preparing, organizing, and distributing materials used to cultivate, solicit, and steward fundraisers and prospects
Prepares invoices for the department including payment requisitions for vendors, employee reimbursements and serves as contact to resolve discrepancies. May reconcile monthly bills with overall budget. Manage small portfolio of donors as they host fundraisers to support the hospital
Assists supervisor and team with research, outreach, and special projects as needed
Requirements:
An Associate’s Degree and 4 years of fundraising related work experience is required
Bachelor’s degree preferred and would replace the experience requirement
Customer service experience preferred
Strong written and verbal communication skills
Excellent attention to detail and highly proficient in proofreading and project management
Highly organized and self-motivated to meet critical deadlines, with the ability to work under pressure while coordinating several projects simultaneously
Ability to develop strong relationships with others and foster a positive work environment
Strong critical thinking skills and the ability to proactively problem solve and recommend process improvements
Skilled in Microsoft Office Suite (WORD, Excel, PowerPoint)
Ability to work with data and databases
What we offer:
flexible schedules
affordable health, vision and dental insurance
child care and student loan subsidies
generous levels of time off
403(b) Retirement Savings plan
Pension
Tuition and certain License and Certification Reimbursement