Development Administrative Assistant Job at Robert Half (Newport, Rhode Island)

Part Time Development Administrative Assistant

We are looking for a detail-oriented Part Time Development Administrative Assist...

Location

United States , Newport, Rhode Island

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative support roles, preferably within development or fundraising
Proficiency in data entry and database management with attention to detail
Strong organizational skills and the ability to manage multiple tasks simultaneously
Excellent written and verbal communication skills to create and edit clear and precise correspondence
Customer service experience, with a focus on handling inquiries and building positive relationships
Ability to work independently while collaborating effectively with team members

Job Responsibility

Draft and prepare donor acknowledgments, appeal letters, and various development-related communications
Update and maintain accurate donor records and databases to support fundraising efforts
Provide direct administrative assistance to the Director of Advancement, ensuring efficient office operations
Coordinate logistics for the Summer Art Party fundraising event, including managing RSVPs, seating arrangements, and other event details
Oversee membership processing, handle renewals, and respond to inquiries from members
Contribute to development communications and perform basic data analysis to assist in strategic decision-making

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Parttime

Administrative Assistant Resource Development

Provide administrative support to the fundraising team, be at the center of all ...

Location

United States , Allentown

Salary:

27.00 - 30.00 USD / Hour

United Way

Expiration Date

Until further notice

Requirements

Five plus years' professional administrative/secretarial work experience
project management and executive sales or fundraising support a plus
education considered in lieu of experience
Familiarity with fundraising, revenue development and/or client relations
Proficient user of general office equipment
Knowledge of business English correspondence, correct punctuation, and grammatical usage
Proficient in the latest Microsoft Office Environment (Word, Excel, PowerPoint, Outlook)
Knowledge of Salesforce or CRM related software
Ability to work in a fast paced, results driven environment
Understanding of and commitment to the mission, vision, and goals of United Way

Job Responsibility

Provide administrative support to the fundraising team
be at the center of all support for the annual campaign execution
support and execute details for donor and volunteer meetings and events
execute on donor engagement projects
provide executive support to senior leadership in Resource Development
Administrative and tactical tasks: expense reports, agendas, donor profiles
Assist with planning, host and co-facilitate team meetings, donor and volunteer meetings and events
Manage schedules and prepare senior leaders for meetings
Serve as core support for annual campaign
Act and communicate on behalf of senior leaders

What we offer

Subsidized medical, vision and dental insurance
fully paid life and ltd insurance
401k retirement plan with employer contributions
generous paid leave policy
annual COLA
individual performance bonuses
shared success bonuses

Fulltime

Part-Time Administrative Assistant, Community Development

The town of Westborough seeks qualified, detail-oriented applicants for the part...

Location

United States , Westborough

Salary:

21.87 - 28.48 USD / Hour

Massachusetts Municipal Association

Expiration Date

Until further notice

Requirements

High school diploma
One to three years of related experience
Or equivalent combination of education and experience

Job Responsibility

Performs diversified clerical duties
Posting and recording of meetings
Relieves the Historical Commission, Zoning Board of Appeals and the Community Preservation Committee officials of administrative duties
Provides general administrative support to the Community Development office

Parttime

Senior Legal Administrative Assistant - US/CAN Development Transactions

The Senior Legal Administrative Assistant is an integral role in the department ...

Location

United States , Bethesda

Salary:

27.35 - 46.20 USD / Hour

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Five (5) years of administrative assistant experience
High School Degree required
Adept with technology and highly proficient computer skills, including Microsoft Office, CRM (Customer Relationship Management) software, Adobe products, and other enterprise systems used to support legal and business operations
Fast, accurate word processing and spelling/grammar/proofreading skills

Job Responsibility

Act as liaison between the attorneys/paralegals and other Marriott employees and outside counsel during all phases of development transactions in various offices
Perform critical data entry and updates in various databases, including matter creation, revisions, and reporting, to support compliance, accessibility, and overall efficiency
Monitor shared mailboxes to ensure timely processing of incoming requests and updates
Coordinate the filing and organization of legal documents across electronic and physical systems, ensuring records are accurately maintained, databases are kept current, and materials are properly routed to Records Management
Prepare documents for execution, including drafting routine legal forms, coordinating with internal and external signatories, managing circulation for signature, and ensuring proper filing and close-out of executed agreements
Assist in the administration of sanctions screening and compliance on behalf of the Law Department
Provide administrative support for paralegals and attorneys
Provide backup administrative support to team leader as requested
Serve as a member of the pool of administrative assistants across the broader Corporate Legal Affairs and U.S./Canada practice area who rotate responsibility for serving as “Administrative Assistant of the Day,” with an emphasis on carrying out tasks where in-person presence and “on duty” attention is required
Compose, type/merge, red-line, format, proofread and transmit high volume of legal documents and correspondence

What we offer

401(k) plan
stock purchase plan
discounts at Marriott properties
commuter benefits
employee assistance plan
childcare discounts
medical, dental, vision coverage
health care flexible spending account
dependent care flexible spending account
life insurance

Fulltime

Senior Legal Administrative Assistant - US/CAN Development Transactions

The Senior Legal Administrative Assistant is an integral role in the department ...

Location

United States , Bethesda

Salary:

27.35 - 46.20 USD / Hour

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Five (5) years of administrative assistant experience
High School Degree required
Adept with technology and highly proficient computer skills, including Microsoft Office, CRM (Customer Relationship Management) software, Adobe products, and other enterprise systems used to support legal and business operations
Fast, accurate word processing and spelling/grammar/proofreading skills

Job Responsibility

Act as liaison between the attorneys/paralegals and other Marriott employees and outside counsel during all phases of development transactions in various offices
Perform critical data entry and updates in various databases, including matter creation, revisions, and reporting, to support compliance, accessibility, and overall efficiency. Monitor shared mailboxes to ensure timely processing of incoming requests and updates
Coordinate the filing and organization of legal documents across electronic and physical systems, ensuring records are accurately maintained, databases are kept current, and materials are properly routed to Records Management
Prepare documents for execution, including drafting routine legal forms, coordinating with internal and external signatories, managing circulation for signature, and ensuring proper filing and close-out of executed agreements
Assist in the administration of sanctions screening and compliance on behalf of the Law Department
Provide administrative support for paralegals and attorneys. Provide backup administrative support to team leader as requested
Serve as a member of the pool of administrative assistants across the broader Corporate Legal Affairs and U.S./Canada practice area who rotate responsibility for serving as “Administrative Assistant of the Day,” with an emphasis on carrying out tasks where in-person presence and “on duty” attention is required
Compose, type/merge, red-line, format, proofread and transmit high volume of legal documents and correspondence. Provide excellent word processing and formatting support
Track correspondence requiring response and keep attorneys/paralegals apprised of status
Manage calendar for attorneys, including scheduling and canceling meetings, and handling high-priority scheduling issues. Assist team with organizing and scheduling meetings and conference calls and handling high-priority scheduling issues. Coordinate calendars with Administrative Assistants for team members and other associates

What we offer

401(k) plan
stock purchase plan
discounts at Marriott properties
commuter benefits
employee assistance plan
childcare discounts
medical, dental, vision coverage
health care flexible spending account
dependent care flexible spending account
life insurance

Fulltime

Senior Administrative Assistant / Executive Assistant

Our client is seeking a polished, experienced administrative professional to sup...

Location

United States , San Francisco

Salary:

100000.00 - 130000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

3+ years of administrative experience supporting multiple leaders or stakeholders
Ability to operate effectively in a fast-paced, evolving environment
Comfortable working within a shared-support model
Exceptional organization, attention to detail, and communication skills
Strong time-management abilities and comfort handling competing priorities
Positive, proactive, and eager to take initiative
Independent thinker with strong problem-solving instincts
High emotional intelligence and professionalism
Advanced proficiency in Outlook

Job Responsibility

Provide high-level administrative support to a senior leader, with additional assistance to team members as needed across events, travel, team operations, and project work
Oversee multiple demanding calendars across time zones, ensuring seamless scheduling and prioritization
Plan and prepare for internal and external meetings, team sessions, and related materials
Summarize key messages and action items from calls or voicemails and ensure timely follow-through, including CRM updates
Maintain accountability for internal timelines, deliverables, and data accuracy across reports, notes, and operational processes
Assist in developing and implementing new operational systems and tools
Serve as a liaison between internal groups to support shared initiatives and information flow
Maintain accurate records of contacts, introductions, and relationship activity
Build and maintain lists of potential contacts or prospects to support strategic travel and outreach
Prepare and submit expense reports accurately and on time

Fulltime

New

Administrative Assistant

The Administrative Assistant will provide administrative support across the orga...

Location

United States , Indianapolis

Salary:

Not provided

Shrewsberry & Associates

Expiration Date

Until further notice

Requirements

Ability to maintain confidential information
Proven work experience as a Receptionist, Front Office Representative or similar role
Proficiency in Microsoft Office Suite
Excellent communication and organizational skills
Multitasking and time-management skills
Customer service skills and professionalism
Experience with event coordination

Job Responsibility

Answer, screen, and forward incoming phone calls
Greet and welcome guests as soon as they arrive at the office and direct visitors to the appropriate person
Receive, sort and distribute daily mail/deliveries
Order front office supplies and keep inventory levels acceptable based on office needs
Update calendars, schedule meetings, and arrange travel and accommodations
Continuing Education/Professional Development registration
Data entry, forms creation, forms completion, and type correspondence
Work with vendors for general office needs i.e., copier, water cooler, recycling and shredding services
Submit maintenance request for all Shrewsberry offices and reserve services for Regus owned offices
General upkeep of front office space, i.e., spot clean and water plants

Parttime

New

Administrative Assistant

Our client is looking for an Administrative Assistant to provide high‑level admi...

Location

United States , San Francisco

Salary:

34.00 - 38.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

3-5 years of administrative experience, ideally in professional services (consulting, finance, legal, corporate-not medical)
Proven ability to support multiple senior leaders simultaneously
Experience with CRM systems (Salesforce, Dynamics 365, or similar) is strongly preferred
Strong organizational skills with a forward-thinking, anticipatory mindset
Excellent written and verbal communication skills
Ability to thrive in a fast-paced, dynamic environment with shifting priorities
High level of professionalism, discretion, and judgment

Job Responsibility

Calendar Management – Manage fast-moving, frequently shifting calendars for three busy leaders
anticipate conflicts and proactively resolve scheduling issues
Travel Coordination – Arrange domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries
Expense Management – Prepare, submit, and track expense reports with accuracy and timeliness
CRM Support – Work within CRM systems (Salesforce or Dynamics 365 experience is a plus) to maintain contacts, support pipeline tracking, and assist with business development workflows
Team Communication – Serve as a coordination hub among leaders, peers, and the admin network
Ad Hoc Support – Provide additional administrative support as needed in a fast-paced, high-expectation environment

Fulltime

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Development Administrative Assistant

Job Description

Job Responsibility

Requirements

What we offer

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