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The Deputy Service Manager is the operational lead within the service, working directly under and alongside the Service Manager to ensure full regulatory compliance, high-quality person-centred support, and effective team performance. The role is accountable for the day-to-day management, governance, and quality assurance of the service. The Deputy Service Manager acts as the Service Manager in their absence.
Job Responsibility:
Lead and manage the day-to-day running of the service
Act as the delegated lead in the absence of the Service Manager
Provide clear leadership and direction to support staff
Manage rotas effectively to ensure safe staffing levels
Approve annual leave and manage absence proactively
Ensure effective shift planning aligned to assessed support hours
Maintain a visible and consistent presence within the service
Lead team meetings and communicate service priorities clearly
Work in line with CQC regulations and current legislation
Ensure all daily records meet legal and regulatory standards
Complete and oversee: Weekly medication audits
Weekly compliance checks
Monthly service audits
Ensure care plans and risk assessments are accurate and up to date
Maintain audit trackers and ensure actions are completed
Ensure accurate and timely incident, complaint and safeguarding reporting
Support RADAR and incident management systems
Conduct low-level investigations
Prepare compliance data for Service Manager review
Support CQC inspections and provide evidence when required
Promote and audit person-centred care
Support individuals to exercise choice and independence
Attend MDT and review meetings
Monitor and evidence quality of life improvements
Conduct spot checks to ensure dignity and respect
Ensure MCA and DoLS compliance is embedded
Conduct supervisions (minimum every 3 months)
Complete annual appraisals
Carry out competency assessments and observations
Identify training needs and ensure compliance
Lead disciplinary and performance processes
Address team issues promptly
Promote a culture of accountability and high standards
Support recruitment and induction
Complete and review risk assessments
Ensure behavioural support strategies are followed
Report and escalate safeguarding concerns
Investigate incidents and implement action plans
Analyse trends and implement preventative measures
Ensure health and safety compliance
Produce monthly service performance reports
Maintain accurate staffing and rota records
Report KPIs weekly to the Service Manager
Ensure all documentation is audit-ready
Requirements:
NVQ Level 3 in Health & Social Care (or willingness to work towards)
2–3 years supervisory experience in supported living
Strong knowledge of: CQC Regulations
Health & Social Care Act
MCA & DoLS
Safeguarding frameworks
Experience in audits and compliance management
Experience conducting supervisions and performance management
IT literate
Full UK driving licence
What we offer:
Employee Assistance Programme via Wellbeing Matters
Reward Gateway retail discounts platform
£500 Refer-a-Friend Scheme
Ongoing training and professional development opportunities
Supportive management and career progression pathways