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360 Resourcing Solutions Logo 360 Resourcing Solutions · Office Administration

Deputy Executive Assistant

United Kingdom, Loughborough Employment contract 31005.00 GBP / Year · Job Posted May 03, 2026
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Job Description

We are currently looking for a Deputy Executive Assistant to provide secretarial and administrative support to the Senior Leadership Team (SLT) and Trustees as required, including organisation of meetings and detailed minute taking. In addition, the post holder will ensure the smooth running of Reception and the Hospice Clerk duties and will also provide support in the implementation of organisation-wide projects. This role also deputises for the Executive Assistant (EA) in their absence.

Job Responsibility

  • Oversee, organise and prepare for meetings ensuring that the papers are collated and distributed and/or made available in a timely manner
  • Liaise with Supporter Relations to ensure key supporters meet the appropriate senior staff, and that senior staff and Trustees are communicated with regarding key events and visits to the Hospice
  • Professional minuting to meetings of the Board, Leadership team, and Senior Leadership Team and other internal meetings
  • Arranging meetings both off site and internally for the Senior Leadership Team
  • Supporting the Executive Assistant with meeting coverage, ensuring a seamless service
  • Managing the reception team including hospice clerk, dealing with but not limited to the rotas, training, the team's personal development
  • Taking ownership of reception processes and procedures, ensuring compliance and timely updates for the team

Requirements

  • Well organised
  • Able to manage multiple priorities
  • Exceptional with attention to detail
  • Previous experience at senior management level
  • Work well under pressure
  • Strong communication and stakeholder management skills – both internally and externally
  • Management of multiple busy diaries
  • Board and senior management level minute taking, ensuring clarity, accuracy, and confidentiality

What we offer

  • Free onsite parking at the Hospice, Lark Rise, Loughborough
  • Eligibility to join blue light card discount scheme and Company Shop
  • Healthcare Cashback plan
  • Life Assurance
  • 27 days holiday plus bank holidays
  • Contributory pension scheme or Salary Sacrifice Pension Scheme
  • Affordable meals at the Hospice, Lark Rise, Loughborough
  • Free Tea, Coffee and Fruit whilst at the Hospice
  • Free access to an employee assistance programme
  • Wellbeing support and access to Mental Health First Aiders
  • Fun events, all staff away days, Guest visitors
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