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Dept Coordinator, CRNA Program

urmc.rochester.edu Logo

University of Rochester

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Location:
United States of America , Rochester

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Category:
Education

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Contract Type:
Not provided

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Salary:

21.36 - 29.90 USD / Hour
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Job Description:

The Department Coordinator provides comprehensive administrative, operational, and academic support to the Certified Registered Nurse Anesthetist (CRNA) Program within the School of Nursing. This position plays a vital role in supporting program development, clinical placements, COA accreditation readiness, faculty coordination, student operations, and day-to-day management of the CRNA program office.

Job Responsibility:

  • Serve as the primary administrative contact for the CRNA Program, supporting the Program Director, Assistant Program Director, faculty, and students
  • Manage day-to-day office operations, including scheduling meetings, maintaining calendars, processing reimbursements, ordering supplies, travel arrangements, and correspondence
  • Coordinate logistics for key program events such as orientation, advising sessions, simulation activities, clinical onboarding sessions, and capstone project presentations
  • Maintain accurate and confidential student and faculty records in compliance with FERPA, COA Standards, and institutional policies
  • Assist with purchasing, contracts, financial tracking, and budget processes in collaboration with the Education Finance team
  • Maintain CRNA-specific sections of student, faculty, and clinical handbooks
  • Oversees all clinical education data systems, including SONDB, CORE, and ACEMAPP, ensuring the accuracy and integrity of student, preceptor, and clinical site information
  • Manages the ACEMAPP clinical placement process
  • Directs student clinical compliance operations
  • Coordinates administrative aspects of clinical education
  • Supports tracking and documentation of student clinical rotations
  • Maintains accreditation documentation related to preceptors, clinical sites, clinical requirements, and performance metrics
  • Compiles and analyzes clinical placement data each semester
  • Provides analytical and reporting support related to clinical education and accreditation
  • Support the Program Director in preparing, organizing, and maintaining documentation required for COA accreditation
  • Track program performance indicators required by COA
  • Assist with preparing COA-mandated notifications
  • Support collection and organization of student clinical experiences data
  • Ensure all program processes, forms, policies, and communications meet institutional and COA standards
  • Assist with planning and coordinating site visit logistics
  • Provide administrative support to faculty for course management, syllabi submissions, learning management system updates, evaluations, and grade entry
  • Coordinate textbook orders, instructional materials, simulation support needs, and classroom technology requirements
  • Manage communication and coordination with adjunct, simulation, and clinical faculty
  • Support committees related to CRNA program governance
  • Maintain faculty records required for accreditation
  • Serve as a point of contact for current and prospective students
  • Coordinate with Student Services, Registrar’s Office, and Clinical Education teams
  • Assist with communication plans, newsletters, announcements, and updates
  • Support processes related to student remediation documentation, progression committee preparation, and advising materials
  • Assist in developing and refining operational workflows
  • Participate in School of Nursing administrative meetings
  • Provide administrative support for program surveys, focus groups, and feedback mechanisms
  • Collaborate with academic program assistants and other SON offices on special projects
  • Provide administrative support for ceremonies such as Graduation and Pinning
  • Provide cross-coverage for other Education Office functions as needed

Requirements:

  • Associate's degree
  • At least 3 years of secretarial or administrative experience
  • 1 year in a position which demonstrated the ability to work with minimum supervision and to direct an office operation (Preferred)
  • Excellent organizational and time management skills with the ability to handle multiple priorities and meet deadlines
  • Strong written and verbal communication skills
  • Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint) and comfort learning new systems (e.g., Blackboard, Workday, OnBase)
  • Demonstrated professionalism, discretion, and attention to detail in managing confidential information
  • Experience supporting an academic program, department, or accreditation process
  • Knowledge of higher education or health professions academic operations (e.g., COA or similar accreditation)
  • Familiarity with data tracking, surveys, and report preparation

Additional Information:

Job Posted:
February 20, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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