Depot Administrator Job at London Hire Community Services (Brixton)

Depot Administrator

Reporting to the depot management team, the Depot Administrator is responsible f...

Location

United Kingdom , Bedford

Salary:

29790.07 GBP / Year

Nixon Hire

Expiration Date

Until further notice

Requirements

Experience in a fast paced administrator role
Strong organisational skills
Excellent communication skills in person, on the telephone and via email
Strong IT skills
Experience working in our industry is desirable but not essential

Job Responsibility

Coordinating office activities and operations to secure efficiency
Preparing regular reports on hires and off hires, recording damage reports and client information
Maintaining and updating company databases
Answering queries by employees and clients
Managing office equipment
Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos
Keeping stock of office and depot supplies and placing orders when necessary
Ensuring product knowledge is maintained at a level adequate to deal effectively with customer enquiries
Dealing with customer calls regarding breakdowns & maintaining daily breakdown sheet
Ensuring all appropriate paperwork for equipment’s transferred to or from other depots accompanies that equipment and is processed promptly

What we offer

25 Days Annual Leave plus Bank Holidays (Increasing with length of service)
Workplace Pension Scheme
Life Assurance Scheme
Employee Assistance Program
High Street Discount Vouchers
Discounted Gym Membership
Health & Wellbeing Discount Vouchers
Cycle to Work & Home & Tech Scheme Benefits
Milestone Birthdays Additional leave
Work Anniversary Bonus’s

Fulltime

Depot Administrator

The Depot Administrator will support the successful delivery of a quality passen...

Location

United Kingdom , Wembley

Salary:

19240.00 GBP / Year

London Hire Community Services

Expiration Date

Until further notice

Requirements

Great organisation and IT skills are essential to the success of this role.
You'll need to demonstrate a fantastic telephone manner and written English.
Adherence to and promotion of Equality policy at all times.
Comply with the statutory provision of the Health & Safety at Work Act 1974 and any other relevant legislation or policies and procedures relating to health and safety and good working practices.
Adherence to all company procedures and codes of conduct relating to the role.

Job Responsibility

Act as a first point of contact for general telephone, email and in person enquiries relating to the depot and transport operation, escalating as appropriate.
Regularly liaise with local authority, providing attendance updates of service users.
Monitor and record mechanical replacement vehicle (MRV) usage, reporting to the company vehicle insurer on a weekly basis.
Support with the general administration of vehicle compliance paperwork, including inspections, servicing, MOT, and defect documentation.
Support the management team where required to ensure Cordic dispatch system is continually updated with changes to transport routes, including the addition and removal of new or ceased routes.
Support contract management team by liaising with operational staff by email, telephone, or in person, providing notification of any amendments to transport routes.
Troubleshoot and provide support to users of dispatch system, Cordic, where required and able to.
Assist with the completion of timesheets and general payroll amendments for Drivers & Passenger Assistants.
Support as required with project work relating to the depot and transport operation.
Fulfil other reasonable duties as and when requested by the management team.

What we offer

Salary £19,240.00 per annum.
Monday - Friday, 25 hours a week. Daily hours are 5 hours per day, worked flexibly at some point between 06:00 and 18:00.
Enhanced annual leave entitlement from employment commencement.
Enhanced family friendly policy dependent on length of service.
Access to our Employee Assurance Programme.
On-site parking.
Training and development opportunities.
Regular social functions.

Parttime

Depot Administrator

Depot Administrator role: Oversee Depot administration requirements and in partn...

Location

United Kingdom , Motherwell

Salary:

29016.24 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Level 3 Business Administration or equivalent
IT literate in Microsoft Office packages and have the ability to compile, analyse and interpret relevant data
Experienced in working with staff at all levels and working in a team-based office environment in a customer-facing role
Committed to ongoing professional development and has experience in coaching and supporting others to perform their role
Ability to use initiative and to be so organised that key tasks can be completed fully and on time
Ability to work to fluid targets and deadlines
Proven verbal and written communication skills
Proven arithmetic skills
High attention to detail and confident to challenge discrepancies where necessary in the right manner and on a timely basis
Ability to act with sensitivity

Job Responsibility

Act as the first point of contact for operational staff and visitors, ensuring that there is a timely response, appropriate follow-up and escalation of issues to a relevant colleague
Ensure that the correct levels and appropriate PPE and stationery are in place and that company accounting processes are followed and sufficient petty cash is available
Update and maintain employee and operational records in accordance with statutory and company standards, procedures and data protection requirements
Co-ordinate site audits and ensuring relevant paperwork and procedures are in place
Contribute to the development and implementation of site procedures and processes, ensuring all relevant colleagues are fully briefed and updated of any changes
Assist management colleagues with the development and management of company systems and associated software, coaching others in their application where required
Attend meetings when required and ensures accurate and comprehensive notes are taken
Provide administration cover where required on a company-wide basis and ensure other colleagues are fully inducted and developed to ensure continuity in their absence
Assist with company-wide projects and associated communications where required
Oversee Depot administration requirements and in partnership with management colleagues, ensure they are completed efficiently and effective processes are in place

What we offer

Annual pay review
Company sick pay
Long Service Bonus Payments
Free inhouse job specific training and development
Opportunity for career relevant apprenticeships
Free onsite parking
Free eye tests up to £25
Free tea/coffee/milk
Office/Warehouse to wheels scheme
Relaxed working environment

Fulltime

Depot Administrator

An excellent opportunity has arisen to join our team at Heckmondwike as administ...

Location

United Kingdom , Heckmondwike

Salary:

27150.00 GBP / Year

Arriva London South Limited

Expiration Date

Until further notice

Requirements

Good organisation skills
Excellent customer service skills
Good attention to detail
Ability to work accurately and efficiently in a busy environment
Ability to work confidential information in a professional manner
Work well within a team and on their own initiative
Must have a good working knowledge of MS Office, particularly Word and Excel, and be accurate and efficient with inputting data
Professional manner
Good teamworking skills
Ability to work to tight deadlines

Job Responsibility

Inputting job sheets for engineers
Maintaining records of accident damage and repair
Ensuring that all items relating to rota reports, 24-hour sheets and Running Repair Records are recorded, signed off, input and filed
Raise purchase orders for stationery and other equipment
Keep the filing system updated with latest documents and complete check lists
Setting up administrative systems and maintaining them
General office administrative support including typing memos and letters, creating and maintaining charts and spreadsheets, filing, and dealing with telephone callers
Liaising with staff from many departments within the company, including Personnel, Risk Management, and Finance
Any other reasonable request as the business requires

Fulltime

Depot Administrator

Reporting to the depot management team, the Depot Administrator is responsible f...

Location

United Kingdom , Warrington

Salary:

26436.80 GBP / Year

Nixon Hire

Expiration Date

Until further notice

Requirements

experience in a fast paced administrator role
strong organisational skills
excellent communication skills in person, on the telephone and via email
strong IT skills

Job Responsibility

Coordinating office activities and operations to secure efficiency
Preparing regular reports on hires and off hires, recording damage reports and client information
Maintaining and updating company databases
Answering queries by employees and clients
Managing office equipment
Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos
Keeping stock of office and depot supplies and placing orders when necessary
Ensuring product knowledge is maintained at a level adequate to deal effectively with customer enquiries
Dealing with customer calls regarding breakdowns & maintaining daily breakdown sheet
Ensuring all appropriate paperwork for equipment’s transferred to or from other depots accompanies that equipment and is processed promptly

What we offer

25 Days Annual Leave plus Bank Holidays (Increasing with length of service)
Workplace Pension Scheme
Life Assurance Scheme
Employee Assistance Program
High Street Discount Vouchers
Discounted Gym Membership
Health & Wellbeing Discount Vouchers
Cycle to Work & Home & Tech Scheme Benefits
Milestone Birthdays Additional leave
Work Anniversary Bonus’s

Fulltime

Depot Administrator

The Depot Administrator will support the successful delivery of a quality passen...

Location

United Kingdom , Brixton

Salary:

14060.00 GBP / Year ▼

London Hire Community Services

Expiration Date

Until further notice

Requirements

Great organisation and IT skills are essential
Demonstrate a fantastic telephone manner and written English
Adherence to and promotion of Equality policy at all times
Comply with the statutory provision of the Health & Safety at Work Act 1974 and any other relevant legislation or policies and procedures relating to health and safety and good working practices
Adherence to all company procedures and codes of conduct relating to the role

Job Responsibility

Act as a first point of contact for general telephone, email and in person enquiries relating to the depot and transport operation, escalating as appropriate
Regularly liaise with local authority, providing attendance updates of service users
Monitor and record mechanical replacement vehicle (MRV) usage, reporting to the company vehicle insurer on a weekly basis
Support with the general administration of vehicle compliance paperwork, including inspections, servicing, MOT, and defect documentation
Support the management team where required to ensure Cordic dispatch system is continually updated with changes to transport routes, including the addition and removal of new or ceased routes
Support contract management team by liaising with operational staff by email, telephone, or in person, providing notification of any amendments to transport routes
Troubleshoot and provide support to users of dispatch system, Cordic, where required and able to
Assist with the completion of timesheets and general payroll amendments for Drivers & Passenger Assistants
Support as required with project work relating to the depot and transport operation
Fulfil other reasonable duties as and when requested by the management team

What we offer

Term-time only, rolled up holiday pay entitlement is 12.07% of gross pay relating to work completed
Access to our Employee Assurance Programme
Automatic enrolment in our pension scheme after three months service
On-site parking
Regular social functions

Parttime

Depot Administrator

We are seeking a reliable and organised Depot Administrator to join a well-estab...

Location

United Kingdom , Southampton

Salary:

13.50 - 17.58 GBP / Hour

Ganymede

Expiration Date

Until further notice

Requirements

Experienced administrator
Efficient & IT literate in using Microsoft applications including Excel
Adaptable to learn the basics of new IT systems
Self-sufficient
Capable of working independently
Solid organisational skills
Must pass a drugs & alcohol test prior to commencing work

Job Responsibility

Raising & processing of purchase orders
First point of contact for site visitors & deliveries
Inputting of data across a variety of internal systems – stock management, purchasing, HR, HSEQ records etc
Managing incoming and outgoing enquiries in a professional manner and consult with key stakeholder & suppliers
Support with scheduling, record keeping, and general office coordination

Fulltime

New

Operations Coordinator

We are looking for an experienced Administrator to join our busy office based in...

Location

United Kingdom , East Kilbride

Salary:

27000.00 - 30000.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Proven experience within administration and customer service - ideally within a construction, engineering or similar blue-collar environment
Knowledge of office management systems and procedures
Strong administration and IT skills – using Microsoft packages
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
Ability to cover some on-call work (consists of manning the phone between 5pm and 7pm some week days and some sporadic weekends)

Job Responsibility

Liaise daily with internal and external customers
Support this small but busy office with a variety of duties
Part of a team responsible for the smooth-running of a busy engineering depot
Working day to day with Engineers to help keep them organised by scheduling work and dealing with the relevant administration
Work closely with colleagues and external customers (domestic and commercial) to provide a first-class service

What we offer

Ongoing Health & Safety and new skills training
Benefits scheme including 4% off at Tesco, 8% off at ASOS, 8% off at Just Eat 10% off at Pizza Hut, 10% off at Green King and many more
28 days including bank holidays
Training and development
Part of a fantastic work culture

Fulltime

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Depot Administrator

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