CrawlJobs Logo

Depot Administrator

ganymedesolutions.co.uk Logo

Ganymede

Location Icon

Location:
United Kingdom , Southampton

Category Icon
Category:
Logistics

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

13.50 - 17.58 GBP / Hour
Save Job
Save Icon
Apply Position

Job Description:

We are seeking a reliable and organised Depot Administrator to join a well-established company within the Transportation industry on an ongoing contract basis. This role is key to supporting the day-to-day administrative functions of the depot, ensuring smooth operations through accurate data management, effective communication, and timely processing of documentation.

Job Responsibility:

  • Raising & processing of purchase orders
  • First point of contact for site visitors & deliveries
  • Inputting of data across a variety of internal systems – stock management, purchasing, HR, HSEQ records etc
  • Managing incoming and outgoing enquiries in a professional manner and consult with key stakeholder & suppliers
  • Support with scheduling, record keeping, and general office coordination

Requirements:

  • Experienced administrator
  • Efficient & IT literate in using Microsoft applications including Excel
  • Adaptable to learn the basics of new IT systems
  • Self-sufficient
  • Capable of working independently
  • Solid organisational skills
  • Must pass a drugs & alcohol test prior to commencing work

Additional Information:

Job Posted:
March 21, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Icon
Ganymede - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Depot Administrator

New

Depot Administrator

Depot Administrator role: Oversee Depot administration requirements and in partn...
Location
Location
United Kingdom , Motherwell
Salary
Salary:
29016.24 GBP / Year
jobs.360resourcing.co.uk Logo
360 Resourcing Solutions
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Level 3 Business Administration or equivalent
  • IT literate in Microsoft Office packages and have the ability to compile, analyse and interpret relevant data
  • Experienced in working with staff at all levels and working in a team-based office environment in a customer-facing role
  • Committed to ongoing professional development and has experience in coaching and supporting others to perform their role
  • Ability to use initiative and to be so organised that key tasks can be completed fully and on time
  • Ability to work to fluid targets and deadlines
  • Proven verbal and written communication skills
  • Proven arithmetic skills
  • High attention to detail and confident to challenge discrepancies where necessary in the right manner and on a timely basis
  • Ability to act with sensitivity
Job Responsibility
Job Responsibility
  • Act as the first point of contact for operational staff and visitors, ensuring that there is a timely response, appropriate follow-up and escalation of issues to a relevant colleague
  • Ensure that the correct levels and appropriate PPE and stationery are in place and that company accounting processes are followed and sufficient petty cash is available
  • Update and maintain employee and operational records in accordance with statutory and company standards, procedures and data protection requirements
  • Co-ordinate site audits and ensuring relevant paperwork and procedures are in place
  • Contribute to the development and implementation of site procedures and processes, ensuring all relevant colleagues are fully briefed and updated of any changes
  • Assist management colleagues with the development and management of company systems and associated software, coaching others in their application where required
  • Attend meetings when required and ensures accurate and comprehensive notes are taken
  • Provide administration cover where required on a company-wide basis and ensure other colleagues are fully inducted and developed to ensure continuity in their absence
  • Assist with company-wide projects and associated communications where required
  • Oversee Depot administration requirements and in partnership with management colleagues, ensure they are completed efficiently and effective processes are in place
What we offer
What we offer
  • Annual pay review
  • Company sick pay
  • Long Service Bonus Payments
  • Free inhouse job specific training and development
  • Opportunity for career relevant apprenticeships
  • Free onsite parking
  • Free eye tests up to £25
  • Free tea/coffee/milk
  • Office/Warehouse to wheels scheme
  • Relaxed working environment
  • Fulltime
Read More
Arrow Right

Depot Administrator

Reporting to the depot management team, the Depot Administrator is responsible f...
Location
Location
United Kingdom , Warrington
Salary
Salary:
26436.80 GBP / Year
nixonhire.co.uk Logo
Nixon Hire
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • experience in a fast paced administrator role
  • strong organisational skills
  • excellent communication skills in person, on the telephone and via email
  • strong IT skills
Job Responsibility
Job Responsibility
  • Coordinating office activities and operations to secure efficiency
  • Preparing regular reports on hires and off hires, recording damage reports and client information
  • Maintaining and updating company databases
  • Answering queries by employees and clients
  • Managing office equipment
  • Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos
  • Keeping stock of office and depot supplies and placing orders when necessary
  • Ensuring product knowledge is maintained at a level adequate to deal effectively with customer enquiries
  • Dealing with customer calls regarding breakdowns & maintaining daily breakdown sheet
  • Ensuring all appropriate paperwork for equipment’s transferred to or from other depots accompanies that equipment and is processed promptly
What we offer
What we offer
  • 25 Days Annual Leave plus Bank Holidays (Increasing with length of service)
  • Workplace Pension Scheme
  • Life Assurance Scheme
  • Employee Assistance Program
  • High Street Discount Vouchers
  • Discounted Gym Membership
  • Health & Wellbeing Discount Vouchers
  • Cycle to Work & Home & Tech Scheme Benefits
  • Milestone Birthdays Additional leave
  • Work Anniversary Bonus’s
  • Fulltime
Read More
Arrow Right

Street Works Administrator

Ferns Group are a family run business with over 25 years’ experience as an estab...
Location
Location
United Kingdom , Wrotham, Sevenoaks
Salary
Salary:
26000.00 - 28000.00 GBP / Year
fernsgroup.co.uk Logo
Ferns Group
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in an administration focused role
  • Proficient user of Microsoft Office suite
  • Excellent customer service skills
  • An understanding of NRSWA legislation is preferrable but not required as full training is provided
Job Responsibility
Job Responsibility
  • Importing works from client systems into Works Management Systems, with a focus on accurate information and correction where required
  • Submitting Permits in accordance with the Traffic Management Act
  • Entering permit work starts, stops and registration details across multiple contracts in a timely and accurate manner to tight deadlines
  • Reporting on works instructions received and distribution internally and externally
  • Administration of defective and interim reinstatements, including liaising with Depots, external partners, and Highway Authorities
What we offer
What we offer
  • Training and Development
  • Career Progression
  • Onsite parking
  • Refreshments
  • Life insurance
  • Free parking
  • Evening work 9-10pm Monday to Friday on a rota basis with additional compensation
  • Bank holiday cover at 1.5 x hourly rate and TOIL
  • Weekend working with TOIL during weekdays on a rota basis
  • Fulltime
Read More
Arrow Right

Hire Coordinator

Are you highly organised, customer‑focused, and thriving in a fast‑paced environ...
Location
Location
United Kingdom , Bridgwater
Salary
Salary:
30000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience within construction, plant or a similar industry would be highly beneficial
  • Strong organisational skills
  • Ability to work in a fast-paced environment
  • Good communication skills
  • Team Player mindset
  • Ability to upsell products or services where applicable
  • Good phone etiquette
  • A proactive approach to problem-solving and decision-making
Job Responsibility
Job Responsibility
  • Manage hire requests (on and off hire) and create hire contracts in the plant management system
  • Effectively communicate with internal and external customers regarding availability
  • Upload damage charges to the plant management system
  • Upload asset defects, maintenance, and service records into the plant management system
  • Generate purchase orders for the plant department and assist with the goods receiving process
  • Provide administrative support to the Depot Hire Desk
  • Contribute to the efficiency of the department by identifying and implementing improved administrative processes and procedures
  • Identifying equipment that needs new lifting certification and ensuring our partner companies attend and record new lifting certification on equipment on an on-going basis
  • Responsible for managing job allocation for mobile staff based from the Bridgwater depot, ensuring jobs are allocated to the mobile team in a timely manner, ensuring best time management based on priority, job location, etc. reducing as much as possible any out-sourcing of roles
  • Ensuring correct processes are followed to the companies high standard for repairs
What we offer
What we offer
  • 23 days holiday + bank holiday (increases with length of service)
  • Workplace Pension
  • Refer a friend scheme
  • Employee Assistance program
  • Wellbeing support
  • Discounted gift card scheme
  • Paid volunteer days
  • Eye test and vision care voucher scheme
  • Free annual flu vaccination vouchers
  • Fulltime
Read More
Arrow Right

Administration Assistant

We are looking for enthusiastic and organised and friendly Administration Assist...
Location
Location
United Kingdom , Brough
Salary
Salary:
Not provided
caledonian.com Logo
Caledonian Leisure
Expiration Date
May 23, 2026
Flip Icon
Requirements
Requirements
  • Previous experience in an administration role (desirable but not essential)
  • Strong organisational and time-management skills
  • Proficiency in Microsoft Office (Word, Excel, Outlook)
  • Confidence in liaising with colleagues and external partners
  • Excellent attention to detail and problem-solving ability
  • A proactive and flexible approach to work.
Job Responsibility
Job Responsibility
  • Act as a first point of contact for drivers, handling queries and providing support
  • Assist with the preparation and management of staff rotas
  • Support depot compliance through accurate Health & Safety record-keeping
  • Manage uniform ordering and distribution for depot staff
  • Provide general administrative support, including filing, data entry, and system maintenance.
What we offer
What we offer
  • Great working environment
  • Full in-house training
  • On-going support
  • Company pension
  • Free parking
  • Employee discounts on all of our holidays, short breaks, and box office events.
  • Fulltime
Read More
Arrow Right
New

Hire Coordinator

As a Hire Coordinator, you'll play a vital role in the smooth day‑to‑day running...
Location
Location
United Kingdom , Bridgwater
Salary
Salary:
30000.00 - 32000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience within construction, plant or a similar industry would be highly beneficial
  • Strong organisational skills
  • Ability to work in a fast-paced environment
  • Good communication skills
  • Team Player mindset
  • Ability to upsell products or services where applicable
  • Good phone etiquette
  • A proactive approach to problem-solving and decision-making
Job Responsibility
Job Responsibility
  • Manage hire requests (on and off hire) and create hire contracts in the plant management system
  • Effectively communicate with internal and external customers regarding availability
  • Upload damage charges to the plant management system
  • Upload asset defects, maintenance, and service records into the plant management system
  • Generate purchase orders for the plant department and assist with the goods receiving process
  • Provide administrative support to the Depot Hire Desk
  • Contribute to the efficiency of the department by identifying and implementing improved administrative processes and procedures
  • Identifying equipment that needs new lifting certification and ensuring our partner companies attend and record new lifting certification on equipment on an on-going basis
  • Responsible for managing job allocation for mobile staff based from the Bridgwater depot, ensuring jobs are allocated to the mobile team in a timely manner, ensuring best time management based on priority, job location, etc. reducing as much as possible any out-sourcing of roles
  • Ensuring correct processes are followed to the companies' high standard for repairs
What we offer
What we offer
  • 23 days holiday + bank holiday (increases with length of service)
  • Workplace Pension
  • Refer a friend scheme
  • Employee Assistance program
  • Wellbeing support
  • Discounted gift card scheme
  • Paid volunteer days
  • Eye test and vision care voucher scheme
  • Free annual flu vaccination vouchers
  • Fulltime
Read More
Arrow Right

Depot Administrator

The Depot Administrator will support the successful delivery of a quality passen...
Location
Location
United Kingdom , Brixton
Salary
Salary:
14060.00 GBP / Year ▼
londonhireltd.com Logo
London Hire Community Services
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Great organisation and IT skills are essential
  • Demonstrate a fantastic telephone manner and written English
  • Adherence to and promotion of Equality policy at all times
  • Comply with the statutory provision of the Health & Safety at Work Act 1974 and any other relevant legislation or policies and procedures relating to health and safety and good working practices
  • Adherence to all company procedures and codes of conduct relating to the role
Job Responsibility
Job Responsibility
  • Act as a first point of contact for general telephone, email and in person enquiries relating to the depot and transport operation, escalating as appropriate
  • Regularly liaise with local authority, providing attendance updates of service users
  • Monitor and record mechanical replacement vehicle (MRV) usage, reporting to the company vehicle insurer on a weekly basis
  • Support with the general administration of vehicle compliance paperwork, including inspections, servicing, MOT, and defect documentation
  • Support the management team where required to ensure Cordic dispatch system is continually updated with changes to transport routes, including the addition and removal of new or ceased routes
  • Support contract management team by liaising with operational staff by email, telephone, or in person, providing notification of any amendments to transport routes
  • Troubleshoot and provide support to users of dispatch system, Cordic, where required and able to
  • Assist with the completion of timesheets and general payroll amendments for Drivers & Passenger Assistants
  • Support as required with project work relating to the depot and transport operation
  • Fulfil other reasonable duties as and when requested by the management team
What we offer
What we offer
  • Term-time only, rolled up holiday pay entitlement is 12.07% of gross pay relating to work completed
  • Access to our Employee Assurance Programme
  • Automatic enrolment in our pension scheme after three months service
  • On-site parking
  • Regular social functions
  • Parttime
Read More
Arrow Right

Hire Controller

As a Hire Controller you will be a critical part to the smooth running of the pl...
Location
Location
United Kingdom , Bridgwater
Salary
Salary:
28000.00 - 32000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience within construction, plant or a similar industry would be highly beneficial
  • Strong organisational skills
  • Ability to work in a fast-paced environment
  • Good communication skills
  • Team Player mindset
  • Ability to upsell products or services where applicable
  • Good phone etiquette
  • A proactive approach to problem-solving and decision-making
Job Responsibility
Job Responsibility
  • Manage hire requests (on and off hire) and create hire contracts in the plant management system
  • Effectively communicate with internal and external customers regarding availability
  • Upload damage charges to the plant management system
  • Upload asset defects, maintenance, and service records into the plant management system
  • Generate purchase orders for the plant department and assist with the goods receiving process
  • Provide administrative support to the Depot Hire Desk
  • Contribute to the efficiency of the department by identifying and implementing improved administrative processes and procedures
  • Identifying equipment that needs new lifting certification and ensuring our partner companies attend and record new lifting certification on equipment
  • Responsible for managing job allocation for mobile staff based from the Bridgwater depot
  • Ensuring correct processes are followed to the companies' high standard for repairs
What we offer
What we offer
  • 23 days holiday + bank holiday (increases with length of service)
  • Workplace Pension
  • Refer a friend scheme
  • Employee Assistance program
  • Wellbeing support
  • Discounted gift card scheme
  • Paid volunteer days
  • Eye test and vision care voucher scheme
  • Free annual flu vaccination vouchers
  • Fulltime
Read More
Arrow Right