Depot Administrator Job at Ganymede (Southampton)

Depot Administrative Assistant

We’re looking for a highly organized and proactive Depot Administrative Assistan...

Location

Canada , Thorold

Salary:

27.55 CAD / Hour

Randstad

Expiration Date

April 14, 2026

Requirements

Minimum 3 years of experience in an administrative, executive assistant, or similar role
Post-secondary education in Business Administration or a related field
Proven ability to learn and navigate multiple internal systems quickly
Strong organizational and time management skills with the ability to work and prioritize tasks independently
Excellent communication and interpersonal skills along with the ability to work collaboratively with cross-functional teams
High attention to detail and accuracy in documentation and reporting
Comfortable working onsite and supporting a regional team virtually across multiple locations
Critical thinker with effective decision-making skills
Discretion and professionalism when handling sensitive information
Valid driver’s abstract required (minimal travel involved)

Job Responsibility

Schedule, track and coordinate all mandatory EH&S compliance programs, Technical Training, OQ and Safety Observations following up with employees as the need arises, ensuring 100% employee completion in accordance with timeline targets
Responsible for processing weekly payroll file, adjusting time in Workday as required
Responsible for managing the employee uniform and Personal Protective Equipment orders including tracking of eligibility, returns and managing overall program within budgeted allocation
Update all tracking tools used for Work Management-Operations workload planning and scheduling
Maintain and communicate changes to the on-call schedules. Provide meeting support and participates in various meetings (example J.H.S.C), internal committees, teams, and initiatives. Monitor and review action items and assure timely response and follow up
Code and input invoices in SAP/Markview for all regional expenditures
Responsible for handling expenses for Operations staff
Provide daily support for Workday, IT requests, and office supplies. Prepare managerial reporting for employee training including Learning Management System and Computer Based Training
Ownership of
email distribution lists, emergency contact listing, communication channels (lobby TV, SharePoint, and business unit file sharing drives)

What we offer

Periodic travel to Stoney Creek
approximately twice per month for meetings

Fulltime

Street Works Administrator

Ferns Group are a family run business with over 25 years’ experience as an estab...

Location

United Kingdom , Wrotham, Sevenoaks

Salary:

26000.00 - 28000.00 GBP / Year

Ferns Group

Expiration Date

Until further notice

Requirements

Previous experience in an administration focused role
Proficient user of Microsoft Office suite
Excellent customer service skills
An understanding of NRSWA legislation is preferrable but not required as full training is provided

Job Responsibility

Importing works from client systems into Works Management Systems, with a focus on accurate information and correction where required
Submitting Permits in accordance with the Traffic Management Act
Entering permit work starts, stops and registration details across multiple contracts in a timely and accurate manner to tight deadlines
Reporting on works instructions received and distribution internally and externally
Administration of defective and interim reinstatements, including liaising with Depots, external partners, and Highway Authorities

What we offer

Training and Development
Career Progression
Onsite parking
Refreshments
Life insurance
Free parking
Evening work 9-10pm Monday to Friday on a rota basis with additional compensation
Bank holiday cover at 1.5 x hourly rate and TOIL
Weekend working with TOIL during weekdays on a rota basis

Fulltime

Hire Controller

As a Hire Controller you will be a critical part to the smooth running of the pl...

Location

United Kingdom , Bridgwater

Salary:

28000.00 - 32000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience within construction, plant or a similar industry would be highly beneficial
Strong organisational skills
Ability to work in a fast-paced environment
Good communication skills
Team Player mindset
Ability to upsell products or services where applicable
Good phone etiquette
A proactive approach to problem-solving and decision-making

Job Responsibility

Manage hire requests (on and off hire) and create hire contracts in the plant management system
Effectively communicate with internal and external customers regarding availability
Upload damage charges to the plant management system
Upload asset defects, maintenance, and service records into the plant management system
Generate purchase orders for the plant department and assist with the goods receiving process
Provide administrative support to the Depot Hire Desk
Contribute to the efficiency of the department by identifying and implementing improved administrative processes and procedures
Identifying equipment that needs new lifting certification and ensuring our partner companies attend and record new lifting certification on equipment
Responsible for managing job allocation for mobile staff based from the Bridgwater depot
Ensuring correct processes are followed to the companies' high standard for repairs

What we offer

23 days holiday + bank holiday (increases with length of service)
Workplace Pension
Refer a friend scheme
Employee Assistance program
Wellbeing support
Discounted gift card scheme
Paid volunteer days
Eye test and vision care voucher scheme
Free annual flu vaccination vouchers

Fulltime

Hire Controller

Hire Controller position for a welcoming team in a successful business that valu...

Location

United Kingdom , Bridgwater

Salary:

30000.00 - 32000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience within construction, plant or a similar industry would be highly beneficial
Strong organisational skills
Ability to work in a fast-paced environment
Good communication skills
Team Player mindset
Ability to upsell products or services where applicable
Good phone etiquette
A proactive approach to problem-solving and decision-making

Job Responsibility

Manage hire requests (on and off hire) and create hire contracts in the plant management system
Effectively communicate with internal and external customers regarding availability
Upload damage charges to the plant management system
Upload asset defects, maintenance, and service records into the plant management system
Generate purchase orders for the plant department and assist with the goods receiving process
Provide administrative support to the Depot Hire Desk
Contribute to the efficiency of the department by identifying and implementing improved administrative processes and procedures
Identifying equipment that needs new lifting certification and ensuring our partner companies attend and record new lifting certification on equipment on an on-going basis
Responsible for managing job allocation for mobile staff based from the Bridgwater depot
Ensuring correct processes are followed to the companies high standard for repairs

What we offer

23 days holiday + bank holiday (increases with length of service)
Workplace Pension
Refer a friend scheme
Employee Assistance program
Wellbeing support
Discounted gift card scheme
Paid volunteer days
Eye test and vision care voucher scheme
Free annual flu vaccination vouchers

Fulltime

New

Operations Coordinator

Are you looking for a stable job in a growing company? Do you enjoy being part o...

Location

United Kingdom , Macclesfield

Salary:

26021.00 GBP / Year

PHSGroup

Expiration Date

Until further notice

Requirements

Safety and legal compliance are a must
Well-developed communication skills
Previous experience (1+ years) in an administrative role
Great attention to detail and computer literacy

Job Responsibility

Work with technicians, supervisors and management allocating work, routing and depot administration
Liaise with internal and external stakeholders and accurately deal with their enquiries
Communicating job expectations, planning and monitoring of work
Manage data across various systems and compiled reports
Raising purchase orders and dealing with our supply chain

What we offer

23 days holiday plus bank holidays (31 days in total)
Holiday buy and sell scheme after 6 months of service
Career progression opportunities
24 hour personal welfare helpline
Pension
PHS Perks discount card, accepted at over 850 retailers
On line GP access for you and your family
Access to ILM certified courses

Fulltime

New

Operations & Subcontractor Administrator

We’re looking for an organised and proactive Operations & Subcontractor Administ...

Location

United Kingdom , South Kirkby

Salary:

27000.00 GBP / Year

Restore PLC

Expiration Date

Until further notice

Requirements

Strong written and verbal communication skills
Excellent telephone manner and a commitment to great customer service
Highly organised, able to prioritise and work under pressure
Confident using standard software packages
Discreet and reliable with an eye for detail
Experience in a fast‑paced, customer‑focused role
Problem‑solver who can work on their own initiative

Job Responsibility

Plan and coordinate daily routes, services, and driver workloads
Handle customer enquiries and resolve issues quickly and professionally
Maintain proactive communication with drivers throughout the day
Process operational information including purchase orders, contracts, route updates, and amendments
Support driver debriefs and ensure paperwork and records are accurate
Assist with fleet admin such as defects, tachographs, and fuel receipts
Maintain depot administrative tasks including system clear‑downs and record keeping
Support new business mobilisations, subcontractor queries, and specialist contracts
Work closely with Sales, Customer Services, and Operations teams to maintain service excellence

What we offer

Annual Leave – 25 days + bank holidays
Life Assurance – 2x basic annual salary
Bereavement Counselling – Support during difficult times
Free Onsite Parking
Employee Assistance Programme (EAP) – Confidential counselling via Health Assured
Eye Care Support – Free eye tests and up to £70 towards glasses for DSE users and drivers (includes retinal photography for drivers over 40)

Fulltime

New

Operations Coordinator

We are looking for an experienced Administrator to join our busy office based in...

Location

United Kingdom , East Kilbride

Salary:

27000.00 - 30000.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Proven experience within administration and customer service - ideally within a construction, engineering or similar blue-collar environment
Knowledge of office management systems and procedures
Strong administration and IT skills – using Microsoft packages
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
Ability to cover some on-call work (consists of manning the phone between 5pm and 7pm some week days and some sporadic weekends)

Job Responsibility

Scheduling work and dealing with the relevant administration for Engineers
Working closely with colleagues and external customers (domestic and commercial) to provide a first-class service
Liaising daily with internal and external customers
Supporting the smooth-running of a busy engineering depot

What we offer

Ongoing Health & Safety and new skills training
Benefits scheme including 4% off at Tesco, 8% off at ASOS, 8% off at Just Eat 10% off at Pizza Hut, 10% off at Green King and many more
28 days including bank holidays
Training and development
Part of a fantastic work culture

Fulltime

New

Operations Administrator

We’re looking for an organised and proactive Operations Administrator to support...

Location

United Kingdom , South Kirkby

Salary:

27000.00 GBP / Year

Restore PLC

Expiration Date

Until further notice

Requirements

Strong written and verbal communication skills
Excellent telephone manner
Customer‑focused with strong organisational skills
Confident using standard software packages and willing to learn new systems
Able to prioritise workload and work under pressure
Discreet, reliable, and detail‑focused
Experience in a fast‑paced, customer‑focused environment
A proactive problem‑solver who works well independently

Job Responsibility

Coordinate daily depot operations, routes, and service activity
Manage customer enquiries, requests, and issues professionally and promptly
Plan and optimise daily driver routes with depot management
Allocate workloads to drivers and maintain clear communication throughout the day
Support drivers in real time, helping resolve issues and ensuring work is completed
Process operational data including purchase orders, contracts, route updates, and amendments
Identify and correct discrepancies in paperwork, service delivery, or system data
Assist with daily driver debriefs and maintain accurate records
Produce and manage operational and compliance documentation
Support fleet admin including defect reports, tachographs, and fuel receipts

What we offer

Annual Leave – 25 days + bank holidays
Life Assurance – 2x basic annual salary
Bereavement Counselling – Support during difficult times
Free Onsite Parking
Employee Assistance Programme (EAP) – Confidential counselling via Health Assured
Eye Care Support – Free eye tests and up to £70 towards glasses for DSE users and drivers (includes retinal photography for drivers over 40)

Fulltime

Depot Administrator

Ganymede

Location:
United Kingdom , Southampton

Category:
Logistics

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
March 21, 2026

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