Depot Administrative Assistant Job at Randstad (Thorold)

Depot Administrative Assistant

Randstad

Location:
Canada , Thorold

Category:
Office Administration

Contract Type:
Not provided

Salary:

27.55 CAD / Hour

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Job Description:

We’re looking for a highly organized and proactive Depot Administrative Assistant to support daily operations at our Thorold depot. This role is ideal for someone who enjoys being the go-to person, thrives in a fast-paced environment, and takes pride in keeping people, processes, and systems running smoothly. From payroll and training coordination to safety compliance and event planning, you’ll play a vital role in supporting Operations staff and ensuring seamless administrative execution.

Job Responsibility:

Schedule, track and coordinate all mandatory EH&S compliance programs, Technical Training, OQ and Safety Observations following up with employees as the need arises, ensuring 100% employee completion in accordance with timeline targets
Responsible for processing weekly payroll file, adjusting time in Workday as required
Responsible for managing the employee uniform and Personal Protective Equipment orders including tracking of eligibility, returns and managing overall program within budgeted allocation
Update all tracking tools used for Work Management-Operations workload planning and scheduling
Maintain and communicate changes to the on-call schedules. Provide meeting support and participates in various meetings (example J.H.S.C), internal committees, teams, and initiatives. Monitor and review action items and assure timely response and follow up
Code and input invoices in SAP/Markview for all regional expenditures
Responsible for handling expenses for Operations staff
Provide daily support for Workday, IT requests, and office supplies. Prepare managerial reporting for employee training including Learning Management System and Computer Based Training
Ownership of
email distribution lists, emergency contact listing, communication channels (lobby TV, SharePoint, and business unit file sharing drives)
Primary depot contact to facilitate 3rd party access for facilities to co-ordinate repairs for premises
Assist with coordinating training and access requests for both new and existing employees on processes, procedures, and company systems
Lead end-to-end event planning including both in-person and virtual events
Support and participate in various internal committees, teams and initiatives
Lead correspondence, filing, and general administrative duties etc. as directed

Requirements:

Minimum 3 years of experience in an administrative, executive assistant, or similar role
Post-secondary education in Business Administration or a related field
Proven ability to learn and navigate multiple internal systems quickly
Strong organizational and time management skills with the ability to work and prioritize tasks independently
Excellent communication and interpersonal skills along with the ability to work collaboratively with cross-functional teams
High attention to detail and accuracy in documentation and reporting
Comfortable working onsite and supporting a regional team virtually across multiple locations
Critical thinker with effective decision-making skills
Discretion and professionalism when handling sensitive information
Valid driver’s abstract required (minimal travel involved)

What we offer:

Periodic travel to Stoney Creek
approximately twice per month for meetings

Additional Information:

Job Posted:
February 21, 2026

Expiration:
April 14, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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Job Link Share:

Depot Administrative Assistant

Randstad

Location:
Canada , Thorold

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
February 21, 2026

Expiration:
April 14, 2026

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Depot Administrative Assistant

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Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:February 21, 2026

Expiration:April 14, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

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