Depositary Services Officer Job at Alter Domus (Vilnius)

Compliance Senior Officer Depositary Services

You will join the Compliance Team of Alter Domus specialised Professional of the...

Location

Luxembourg , Luxembourg

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

Bachelor’s or master’s degree in law, Finance, Business Administration, or a related field
2-5 years of relevant experience in depositary activities, acquired through a compliance, internal audit or regulatory advisory role, specifically within the Luxembourg market
Deep understanding of the Alternative Investment Fund (AIF) sector, including Private Equity, Real Assets, and Debt funds
Extensive knowledge of the AIFMD (Alternative Investment Fund Managers Directive) and local CSSF circulars (e.g., 18/697, 18/698)
Skilled in monitoring cash flows, asset verification, and performing investment restriction checks
Good analytical, problem-solving, and communication skills, with the ability to work collaboratively across teams in different jurisdictions and functions
Proficient in English, both written and verbal
Demonstrate the ability to coach and supervise junior officers, sharing expertise and coordinating team workflows
Highly organized with strong attention to detail and a proactive approach to resolving discrepancies

Job Responsibility

Ensure Alter Domus complies with all applicable laws, regulations, and circulars relevant to depositary functions
Perform and document regular compliance risk assessments, thematic reviews, and control testing across depositary operations
Maintain, update, and continuously enhance compliance policies, procedures, and the Compliance Monitoring Plan (CMP)
Ensure the Compliance Monitoring Programme is effectively implemented, followed up, and adequately evidenced
Assist in preparing periodic Compliance Reports for Senior Management/Conducting Officers and the Board of Directors
Escalate significant issues, deficiencies, breaches, or policy deviations, and monitor the timely implementation of remediation actions
Coordinate the review, approval, publication, and annual attestation of Compliance policies and procedures
Contribute to governance deliverables required from a Depositary, including regulatory filings, registers, and compliance attestations
Act as a key point of contact for regulatory compliance queries related to depositary activities
Promote a strong compliance culture within the Depositary business, providing guidance and training where needed

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan
Plus additional local benefits depending on your location

Depositary Senior Officer

Responsible for the day to day operational depositary work in relation to a port...

Location

Luxembourg , Luxembourg

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

You hold a bachelor degree, preferably in a financial services related subject
You have 2 to 4 years of relevant experience in the alternative investment funds industry in particular private equity, real estate and or debt (depositary specific experience is highly preferable but is not mandatory)
You possess team spirit, the capacity to build strong client relationships, and take initiative to act without waiting for direction, when appropriate
You are fluent in English (Knowledge of French and/or German will be considered as an asset)
You have good knowledge of MS Office, specifically Excel
You are organised, flexible, able to multi task and manage workload efficiently
You have experience of working in an environment where you are responsible for all aspects of the day to day oversight of a portfolio of clients
You are dynamic and have excellent communication skills.

Job Responsibility

Responsible for the day to day operational depositary work in relation to a portfolio of private equity, debt, real estate and infrastructure Alternative Investment Funds
Ensure compliance with regulations and internal procedures, with a focus on the following depositary duties: Cash monitoring
Oversight
Safekeeping
Act as the client’s first point of contact for both operational topics and the management of internal and external parties relationships such as Asset Managers, Administrators, Auditors, etc…
Take ownership of the client onboarding process, including the due-diligence work on third parties
Review the work performed by junior team members and coach them, escalate any issues to management
Assist in drafting new business proposals and fee quotes, including client presentations.

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan

Fulltime

Head of Group Depositary Bank Services

The Head of Group Depositary Bank Services leads the Group Depositary Bank funct...

Location

Luxembourg , Luxembourg

Salary:

Not provided

Quintet Private Bank

Expiration Date

Until further notice

Requirements

Further professional Education (Masters / Professional qualification)
More than 5 years experience in a similar role
Deep understanding of depositary bank duties under AIFMD/UCITS and other relevant frameworks
Expertise in alternative investments and their operational complexity
Strong analytical investigative and problem-solving skills
Excellent communication skills, able to interact confidently with regulators, auditors and clients
MS office Suite
Fluent in English and French

Job Responsibility

Act as the senior commercial and functional representative of the Depositary Bank, partnering closely with the Front Office on pre-sales, onboarding and client discussions across regulated and non-regulated fund structures, while preserving full independence and conflict-of-interest safeguards
Lead and continuously enhance the depositary control framework covering safekeeping, cash-flow monitoring and oversight duties for both liquid and illiquid assets, adapted to the regulatory status of the funds in scope
Ensure robust onboarding and ongoing oversight of alternative and illiquid investments, including appropriate ex-ante and ex-post controls, taking into account jurisdictional specificities and regulatory expectations
Oversee Depositary Bank services provided in the Netherlands, ensuring consistency of governance, controls and service quality with the Group framework
Represent the Depositary Bank function in internal governance forums, client service reviews, industry working groups and regulatory interactions with the CSSF and other competent authorities, as applicable
Ensure clear and regular reporting to internal committees on depositary activities, risks, incidents, remediation actions and escalations across all jurisdictions and fund types
Drive transformation and continuous improvement initiatives, including process harmonisation, automation and tooling, supporting the scalability of the Depositary Bank function
Act as a key contributor to strategic projects impacting the depositary function and manage relationships with key vendors and BPO partners across jurisdictions
Lead, develop and motivate the Depositary Bank teams, fostering cross-border collaboration and maintaining high standards of professionalism, expertise and talent development

Assistant Vice President – Fund Accounting

As part of the Fund Accounting Management team, reporting to the Vice President,...

Location

Ireland , Dublin

Salary:

Not provided

Waystone Governance Ltd.

Expiration Date

Until further notice

Requirements

Ability to work to deadlines and to also be able to deal with high volume workloads
Attention to detail
Team orientated approach
An innovative outlook, with the ability to look for change and continuous improvement
Time management, able to prioritize workloads
Previous experience in Accounting and Finance
Experience of main Funding Account system - FIS Investment Accounting Manager (formerly InvestOne)
A degree in Finance / Business or Accountancy
Partly qualified ACA/ACCA or similar qualification desirable
At least five years of experience in fund accounting

Job Responsibility

Ensure all internal and external service levels and regulatory deadlines are met within the Fund Accounting team
Ensure deadlines are met by planning and scheduling effectively
Liaising with Fund Accounting Support Services teams, Custodians, Investment Managers, Management Company and Depositary daily where issues arise with regards to the day-to-day running of the NAV Calculations
Liaise directly with the onboarding teams when dealing with fund changes/new clients or funds
Represent FA Team on onboarding operational calls
Assist with the day-to-day operations of the FA team
Assist audit queries from the Financial Reporting team
Assist in the hiring of new team members by liaising with HR representatives
Involvement in system implementation and enhancements to ensure tasks are completed as efficiently as possible
Client Relationship: an escalation point-of-contact for a group of Clients

Fulltime

New

Middle Office Cash & Settlement Specialist

Quintet Private Bank is a leading private bank; we are committed to our clients ...

Location

Luxembourg , Luxembourg

Salary:

Not provided

Quintet Private Bank

Expiration Date

Until further notice

Requirements

Higher Education (University / Bachelor)
Between 3 and 5 years experience in a similar role
Collaborative Teamwork
Adaptability & Learning Agility
Communication (Verbal & Written)
Client-Centric Mindset
Critical Thinking & Problem Solving
Good command of MS-Office package
Strong understanding of financial markets and instruments (Equities, bonds, Funds, ETFs etc), deep understanding of settlement market rules
Collaborative and supportive team player

Job Responsibility

Act as the primary operational link between Front Office, Back Offices, and external stakeholders (custodians, prime brokers, clearing brokers) ensuring timely resolution of escalated issues and responding to inquiries within the agreed service levels
Support Front Office in trade processing, lifecycle management, and issue resolution
Ensure accurate and timely processing of securities, cash, and FX transactions
Ensure correct booking of trades and positions in accordance with contractual and regulatory requirements
Perform daily margin monitoring and escalate discrepancies to relevant stakeholders
Identifies, analyzes, and resolves securities and cash breaks assigned to the team, Performs monthly controls and reconciliations of nostro accounts in exotic currencies, ensuring alignment between sub-custodian reports and internal system records, derivatives positions and custodial assets held with prime Broker
Actively participates in continuous process improvement by analyzing business objectives and defining both current (AS IS) and target (TO BE) workflows
Solid understanding of banking and financial operations, along with strong knowledge of regulatory frameworks applicable to Luxembourg and European financial institutions
Prepares quarterly reports for the depositary bank, providing an overview of the status and timeliness of settlements, support regulatory audits by providing accurate operational data and documentation, produce KPIs for management
Participate in projects related to regulatory implementation, new products, or onboarding of institutional clients

Conducting Officer & Head of Financial Crime Governance

We are seeking a skilled and qualified compliance professional to serve as the C...

Location

Luxembourg , Luxembourg

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

Deep knowledge of Luxembourg and EU regulatory frameworks (AIFMD, AML) applicable to fund industry
You have 10+ years of relevant depositary and fund administration experience and have served as a CO and RR in Luxembourg
You have a demonstrated ability to build and maintain a strong working relationship with the regulator
You have experience in managing and developing a team of Compliance and/or Financial Crime professionals
You have a deep understanding of financial crime laws and regulations and related systems and controls with knowledge of financial crime systems
You have a demonstrated ability to build strong relationships with key stakeholders
You have strong analytical, leadership, and communication skills
A relevant professional Compliance or Financial Crime qualification is essential

Job Responsibility

Oversee identification, assessment, and monitoring of compliance risks across all business activities, products, and client relationships
design and supervise execution of risk-based compliance monitoring programs and thematic reviews with clear scope, testing approaches, and escalation mechanisms across first and second lines of defence
Maintain breach registers, coordinate remediation activities, and determine reportability obligations to CSSF and investors
track and validate timely closure of agreed remediation actions using a risk-based approach
Serve as primary contact for CSSF regulator in line with Alter Domus Regulatory Engagement protocols
coordinate regulatory inspections, manage regulatory notifications and communications, and respond to ad hoc information requests
Ensure accurate and timely submission of annual compliance reports and all required regulatory reporting obligations
Advise senior management and Board on regulatory matters and compliance issues
report regularly on compliance and key risks
Maintain oversight of the fund administration and depositary's risk management framework, risk appetite statement, and operational risk identification, monitoring and mitigation strategies

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan
Plus additional local benefits depending on your location

Fulltime

Senior Associate – Onboarding

The Senior Associate – Onboarding will be an integral part of the Waystone team ...

Location

Ireland , Cashel, Tipperary

Salary:

Not provided

Waystone Governance Ltd.

Expiration Date

Until further notice

Requirements

Strong academic background including a Degree in Finance/Business/Economics or related field
Motivated with enhanced interpersonal skills and adept at building client relationships
Minimum 3 years’ experience in an investment funds environment
Knowledge of AIFMD, UCITS or MiFID
Client facing background with presentation skills
Proven experience working in a fast-paced environment
Strong IT skills including MS Office (Word, Excel, PowerPoint, etc.)

Job Responsibility

Launch and management of client relationships and ongoing governance of funds dealing with internal Conducting Officers/Designated Persons and supporting teams, and being lead contact person with Fund Boards, Investment Managers and across the different service providers, principally the Fund Administrator, Depositary, Auditors and Legal Advisors
Identification and management of the relationship to ensure they remain operationally efficient and financially profitable. Includes ongoing interaction with internal teams, designated persons and extended parties to manage ongoing deliverables, ad hoc matters and project related items
Ensure current knowledge of regulations and updates as and when they are circulated by reading and implementing processes to adhere to this changing regulation, specifically AIFMD, UCITS and MiFID
Attend, when available, training sessions on relevant topics and ensure all teams are onboard with the changing environment
Communicate all relationship and governance items to Conducting Officers / Designated Persons and internal management, and internal teams and work towards resolutions & log for training purposes to avoid duplication of issues
Operational and relationship responsibility for a group of current clients in line with all fund documentation including prospectus, legal agreements and in line with Waystone procedures, with the support of Conducting Officers/Designated Persons, Risk Management, Compliance, Legal and Operational Risk, to ensure client satisfaction and compliance with regulatory obligations
Identify procedures that need to be implemented or changed, lead the charge to get the changes made, take responsibility for training and ensure that procedures are adhered to on an ongoing basis
and Coordinate the internal existing teams to promote prompt and thorough responses to clients’ requests

Fulltime

Business & Funds Reconciliation Analyst

Location

Poland , Warsaw

Salary:

Not provided

DCG Sp. z o. o.

Expiration Date

Until further notice

Requirements

1 year of experience in Financial Services, ideally in investment funds, reconciliation, fund accounting, reporting or data processing
Bachelor’s or university degree (or equivalent experience)
Advanced English skills (C1), both spoken and written
Excellent communication and stakeholder-management skills
Strong command of MS Office
Highly organised, detail-oriented and capable of managing high-volume, time-sensitive tasks
Strong interpersonal skills, customer focus and a proactive approach
Ability to work both independently and as a collaborative team member

Job Responsibility

Supporting the delivery of high-quality depositary monitoring services to ensure regulatory and contractual compliance
Building and maintaining excellent relationships with clients and third-party administrators through clear, concise and professional communication
Coordinating onboarding of new clients, processes and functional solutions within the team or department
Providing timely and professional responses to both standard and non-standard business queries
Clarifying and resolving data discrepancies between internal systems and information received from clients or external providers
Maintaining and updating Static Data based on incoming requests
Designing, analysing and preparing specifications for standard to moderately complex reports, including defining data sources, structure and production processes
Identifying reporting gaps, analysing comparative data, interpreting results and formulating recommendations based on your knowledge and insights
Applying sound professional judgment when analysing data and evaluating findings
Initiating and executing technical and procedural improvements within the team or department

What we offer

Private medical care
Co-financing for the sports card
Constant support of dedicated consultant
Employee referral program

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Depositary Services Officer

Job Description

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