Depositary Manager Job at Alter Domus (Luxembourg)

Depositary Senior Officer

Responsible for the day to day operational depositary work in relation to a port...

Location

Luxembourg , Luxembourg

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

You hold a bachelor degree, preferably in a financial services related subject
You have 2 to 4 years of relevant experience in the alternative investment funds industry in particular private equity, real estate and or debt (depositary specific experience is highly preferable but is not mandatory)
You possess team spirit, the capacity to build strong client relationships, and take initiative to act without waiting for direction, when appropriate
You are fluent in English (Knowledge of French and/or German will be considered as an asset)
You have good knowledge of MS Office, specifically Excel
You are organised, flexible, able to multi task and manage workload efficiently
You have experience of working in an environment where you are responsible for all aspects of the day to day oversight of a portfolio of clients
You are dynamic and have excellent communication skills.

Job Responsibility

Responsible for the day to day operational depositary work in relation to a portfolio of private equity, debt, real estate and infrastructure Alternative Investment Funds
Ensure compliance with regulations and internal procedures, with a focus on the following depositary duties: Cash monitoring
Oversight
Safekeeping
Act as the client’s first point of contact for both operational topics and the management of internal and external parties relationships such as Asset Managers, Administrators, Auditors, etc…
Take ownership of the client onboarding process, including the due-diligence work on third parties
Review the work performed by junior team members and coach them, escalate any issues to management
Assist in drafting new business proposals and fee quotes, including client presentations.

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan

Fulltime

Conducting Officer & Head of Financial Crime Governance

We are seeking a skilled and qualified compliance professional to serve as the C...

Location

Luxembourg , Luxembourg

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

Deep knowledge of Luxembourg and EU regulatory frameworks (AIFMD, AML) applicable to fund industry
You have 10+ years of relevant depositary and fund administration experience and have served as a CO and RR in Luxembourg
You have a demonstrated ability to build and maintain a strong working relationship with the regulator
You have experience in managing and developing a team of Compliance and/or Financial Crime professionals
You have a deep understanding of financial crime laws and regulations and related systems and controls with knowledge of financial crime systems
You have a demonstrated ability to build strong relationships with key stakeholders
You have strong analytical, leadership, and communication skills
A relevant professional Compliance or Financial Crime qualification is essential

Job Responsibility

Oversee identification, assessment, and monitoring of compliance risks across all business activities, products, and client relationships
design and supervise execution of risk-based compliance monitoring programs and thematic reviews with clear scope, testing approaches, and escalation mechanisms across first and second lines of defence
Maintain breach registers, coordinate remediation activities, and determine reportability obligations to CSSF and investors
track and validate timely closure of agreed remediation actions using a risk-based approach
Serve as primary contact for CSSF regulator in line with Alter Domus Regulatory Engagement protocols
coordinate regulatory inspections, manage regulatory notifications and communications, and respond to ad hoc information requests
Ensure accurate and timely submission of annual compliance reports and all required regulatory reporting obligations
Advise senior management and Board on regulatory matters and compliance issues
report regularly on compliance and key risks
Maintain oversight of the fund administration and depositary's risk management framework, risk appetite statement, and operational risk identification, monitoring and mitigation strategies

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan
Plus additional local benefits depending on your location

Fulltime

Associate Director – Client Onboarding

The Associate Director – Client Onboarding will be an integral part of the Wayst...

Location

Ireland , Dublin

Salary:

Not provided

Waystone Governance Ltd.

Expiration Date

Until further notice

Requirements

Minimum 6 years’ experience in an investment funds environment
Knowledge of AIFMD, UCITS and MiFID
Client facing background with presentation and project management skills
Motivated individual with enhanced interpersonal skills and adept at building relationships
Strong interpersonal and communication skills (both written & verbal)
Strong attention to detail and keen on delivering quality work
A team player, enthusiastic, and self-motivated
Commercial awareness and understanding of business environments

Job Responsibility

Managing and delivery of all Onboarding / Launch projects for clients, generally to be comprised of more complex launches and/or large strategic client relationships and/or ETF relationships
Act as lead contact person with Fund Boards, Investment Managers, and across the different service providers, principally the Fund Administrator, Depositary, Auditors and Legal Advisors in the launch phase of new funds
Act as an escalation point for team members and assist them in addressing and resolving any issues on fund launches and acting as an interface to senior management of Client Onboarding function
Oversight of the projects to ensure they remain operationally efficient and financially profitable as well as managing planning for future expected launches and resource allocation across domiciles
Ensure knowledge is current and updated as and when they are circulated by reading and implementing processes to ensure adherence to any relevant changing regulation
Identify procedures that need to be implemented or changed, lead the charge to ensure changes are made, take responsibility for training, and ensure that procedures are adhered to on an ongoing basis
Keeping Salesforce, Compass and all relevant MI up to date with all relevant services in relation to onboarding activity and ensure MI reporting is maintained and distributed accurately and on time
Attending, when available, training sessions on relevant topics and ensuring all teams are onboard with the changing operating and regulatory environment

Fulltime

Reconciliation & Proofing Intermediate Analyst

We are looking for a detail-oriented professional to join our team for a one-yea...

Location

Poland , Warszawa

Salary:

Not provided

Randstad

Expiration Date

July 31, 2026

Requirements

Experience: Proven background in financial services, specifically in reconciliations, fund accounting, or depositary services
Analytical Skills: Ability to analyze complex data sets and a high level of professional business correspondence
Adaptability: Experience in onboarding new processes or leading small-scale transitions
Leadership Potential: Ready to act as a Subject Matter Expert and step into supervisory tasks when needed
Communication: Fluent in English, with the ability to explain complex issues to stakeholders clearly and concisely

Job Responsibility

Data Integrity: Perform high-level reconciliations (maker-checker) to identify and resolve inconsistencies between internal records and customer-supplied data
Regulatory Oversight: Support the team in monitoring depositary activities to ensure full compliance with regulatory rules and trustee obligations
Client Relationship Management: Maintain professional and clear communication with clients and third-party administrators, ensuring all queries are handled within deadlines
Process Onboarding: Coordinate the integration of new clients, processes, and solutions into the department
Subject Matter Expertise: Serve as the go-to person (SME) for technical questions and take over supervisory duties during the manager's absence to ensure process continuity

What we offer

Professional Impact: A role where you act as an expert and have a direct influence on client onboarding and process improvement
Global Environment: Experience working within international financial structures and standards
Contract Stability: A 12-month fixed-term contract with a clear scope of responsibilities
Skill Development: The opportunity to broaden your leadership skills by supporting team management and high-level problem-solving

Fulltime

Senior Associate - Investment Management Oversight

Location

Ireland , Dublin

Salary:

Not provided

Waystone Governance Ltd.

Expiration Date

Until further notice

Requirements

2+ years of experience in the fund management / ManCo / Investment / Asset management industry (or equivalent)
Experience analysing the investment performance of client portfolios for a Management Company (both UCITS and AIFMD) and/or experience of fund performance measurement and attribution is an advantage
Experienced within a variety of investment asset classes
Knowledge of CP86, UCITS & AIFS, European/Central Bank of Ireland fund regulations is desirable
Understanding of ESG in the context of investment will be favorably considered
A high level of proficiency with Microsoft applications including Excel, PowerPoint and Word is required
Experience with Bloomberg, Power BI, R, Python or similar would be beneficial
Clarity of analysis and of expression, both written and oral
A commitment to on-going professional and personal development
Excellent research skills and attention to detail

Job Responsibility

Reviewing fund-related reports provided by Investment Managers, Administrators and Depositaries
Tracking developments in markets to understand the implications for Waystone UCITS and AIFMD fund ranges incorporating equity, fixed income, balanced funds, hedge fund and private equity strategies
Analysing the investment performance of Waystone client portfolios for the Management Company (both UCITS and AIFMD)
Drafting documentation for monthly review by Waystone Investment Oversight Committee
Participating in regular calls with world-leading Investment Managers
Preparing investment commentary for Fund Boards
Monitoring and managing ESG/SFDR reporting by funds
Evaluating new fund proposals and highlighting the key factors to be considered when deciding whether these funds should be approved
Undertaking research across a variety of investment fund topics as requested by Senior Management

Fulltime

Depositary Services Officer

For our office in Vilnius, we are currently looking for a Depositary Services Of...

Location

Lithuania , Vilnius

Salary:

1750.00 - 2660.00 EUR / Month

Alter Domus

Expiration Date

Until further notice

Requirements

Associate or bachelor’s degree in a business related field is a plus but not required
Interest in the Financial Sector and specifically in the Private Equity and Real Estate Industry
Between 0 and 2 years of relevant experience
Fluent in English (Knowledge of French and/or German will be considered as an asset)
Very good knowledge of MS Office
Organized, flexible, able to manage several tasks and respect deadlines
Keen to work in a small structure and combine a large autonomy with the necessary attention to detail
Dynamic and have excellent communication skills
Possess team spirit, the capacity to build strong relationships with other coworkers

Job Responsibility

Actively participating in the preparation work of the day to day operational depositary work: Cash Flow monitoring
NAV and Investment Restrictions Oversight
Investment Recordkeeping
Asset Ownership Verification
Performing controls on the preparation work in order to insurance qualitative data to be treated by other team members
Being in contact with the other depositary team members and bring to the attention of your manager any specific blocking points preventing you to finish your preparation tasks

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan

Fulltime

Director - Investment Risk

The Director role will lead the development and implementation of large-scale pr...

Location

Ireland , Dublin

Salary:

Not provided

Waystone Governance Ltd.

Expiration Date

Until further notice

Requirements

8 years+ relevant experience in compliance, risk or consulting roles in the financial sector with proven record of advancement
Knowledge of, and previous exposure to, UCITS and AIFs risk reporting
Demonstrable strong knowledge of risk identification, risk assessment, and risk management frameworks
Experience and knowledge of the Irish Funds industry is essential
Excellent interpersonal and communication skills, both written and verbal
Excellent project management skills, and the ability to balance competing deadlines and stakeholders
An internationally recognised professional qualification or master’s degree or significant experience in risk, compliance or a similar control function

Job Responsibility

Is prepared to undertake a PCF role if required and fulfil the responsibilities of this position such as reporting to the ManCo board, participating on the New Business Forum, engaging with investment managers, presenting to fund boards and communicating with the regulator as required
Is accountable for coordinating the portion of fund onboarding conducted by the Investment Risk team including an assessment of asset eligibility, the interpretation of regulations, the finalization of the investment risk portions of funds’ Prospectus and Supplement docs
risk assessment of the fund
updating of the RMP as required and sign-off of risk and compliance limits in Bloomberg
Ensure the delivery of risk oversight reporting for all funds where Waystone acts as Management Company
Ensure that all breaches of regulatory and fund specific limits are accurately recorded in the logs of the Management Company and remediated promptly by the investment manager
Report and explain breaches to the board as required
Focus on the interpretation of the outputs from the risk system and processes and presentation of same to the ManCo
Liaise with Compliance, Enterprise Risk, Senior Management and the Board as required concerning these outputs
Support the SFDR disclosure reviews and analyze the ESG methodology used by the Investment Manager

Fulltime

Head of Group Depositary Bank Services

The Head of Group Depositary Bank Services leads the Group Depositary Bank funct...

Location

Luxembourg , Luxembourg

Salary:

Not provided

Quintet Private Bank

Expiration Date

Until further notice

Requirements

Further professional Education (Masters / Professional qualification)
More than 5 years experience in a similar role
Deep understanding of depositary bank duties under AIFMD/UCITS and other relevant frameworks
Expertise in alternative investments and their operational complexity
Strong analytical investigative and problem-solving skills
Excellent communication skills, able to interact confidently with regulators, auditors and clients
MS office Suite
Fluent in English and French

Job Responsibility

Act as the senior commercial and functional representative of the Depositary Bank, partnering closely with the Front Office on pre-sales, onboarding and client discussions across regulated and non-regulated fund structures, while preserving full independence and conflict-of-interest safeguards
Lead and continuously enhance the depositary control framework covering safekeeping, cash-flow monitoring and oversight duties for both liquid and illiquid assets, adapted to the regulatory status of the funds in scope
Ensure robust onboarding and ongoing oversight of alternative and illiquid investments, including appropriate ex-ante and ex-post controls, taking into account jurisdictional specificities and regulatory expectations
Oversee Depositary Bank services provided in the Netherlands, ensuring consistency of governance, controls and service quality with the Group framework
Represent the Depositary Bank function in internal governance forums, client service reviews, industry working groups and regulatory interactions with the CSSF and other competent authorities, as applicable
Ensure clear and regular reporting to internal committees on depositary activities, risks, incidents, remediation actions and escalations across all jurisdictions and fund types
Drive transformation and continuous improvement initiatives, including process harmonisation, automation and tooling, supporting the scalability of the Depositary Bank function
Act as a key contributor to strategic projects impacting the depositary function and manage relationships with key vendors and BPO partners across jurisdictions
Lead, develop and motivate the Depositary Bank teams, fostering cross-border collaboration and maintaining high standards of professionalism, expertise and talent development

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