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Baxter Logo Baxter · IT - Administration

Department Support Specialist

United States, Round Lake Employment contract 60000.00 - 82500.00 USD / Year · Job Posted May 30, 2026
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Job Description

This is where your work makes a difference. At Baxter, we believe every person—regardless of who they are or where they are from—deserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond. Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results. Here, you will find more than just a job—you will find purpose and pride. Your role at Baxter The Department Support Specialist is responsible for providing end‑to‑end administrative, financial, and operational support to the site organization, with primary focus on supporting the Engineering team. The role ensures effective project cost control, accurate billing, labor tracking, and administrative coordination, enabling Project Managers and technical teams to focus on execution and delivery. This position also plays an important role in cross‑site collaboration with the Switzerland team, supporting the alignment and merging of department support processes across the group.

Job Responsibility

  • Support Project Managers in project budget control and financial monitoring
  • Track project costs and highlight deviations versus budget
  • Maintain accurate and up‑to‑date financial project data
  • Manage month‑end billing activities, including Internal Baxter projects and Third‑party customer projects
  • Ensure timely and accurate billing of spare parts and technical services
  • Coordinate with Finance to ensure billing accuracy and compliance with internal procedures
  • Prepare, review, and update project charge‑out forecasts in collaboration with Project Managers
  • Monitor forecast versus actuals and support corrective actions when required
  • Perform labor tracking and cost control for departmental activities
  • Support management with visibility on labor utilization and cost trends
  • Act as back‑up for purchase request preparation and submission
  • Ensure purchasing documentation is complete, accurate, and aligned with internal policies
  • Provide day‑to‑day administrative and operational support to the Engineering team and related departments
  • Support reporting, documentation, and coordination activities
  • Act as a reliable point of contact for department support topics
  • Work in close cooperation with the Switzerland Engineering and Department Support teams
  • Support the harmonization and merging of support processes across sites
  • Contribute to continuous improvement, standardization, and best‑practice sharing

Requirements

  • High school diploma or GED required
  • 3+ years in a related field preferred
  • Experience in department support, administrative, or project support roles, preferably in an engineering or industrial environment
  • Good understanding of project cost control, billing, and forecasting
  • Strong organizational and coordination skills
  • High attention to detail and accuracy
  • Ability to work effectively in cross‑functional and international teams
  • Dynamic and flexible mindset in a changing environment
  • Strong team‑working and collaboration skills
  • Proactive, reliable, and service‑oriented approach
  • Clear communication and stakeholder support capability

What we offer

  • Medical and dental coverage
  • Basic life, accident, short-term and long-term disability insurance
  • Business travel accident insurance
  • Employee Stock Purchase Plan (ESPP)
  • 401(k) Retirement Savings Plan (RSP)
  • Flexible Spending Accounts
  • Educational assistance programs
  • Paid holidays
  • Paid time off ranging from 20 to 35 days based on length of service
  • Family and medical leaves of absence
  • Paid parental leave
  • Commuting benefits
  • Employee Discount Program
  • Employee Assistance Program (EAP)
  • Childcare benefits
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