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Department Support Specialist

Baxter

Location:
United States , Round Lake

Category:
Office Administration

Contract Type:
Employment contract

Salary:

60000.00 - 82500.00 USD / Year

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Job Responsibility:

Support Project Managers in project budget control and financial monitoring
Track project costs and highlight deviations versus budget
Maintain accurate and up‑to‑date financial project data
Manage month‑end billing activities
Ensure timely and accurate billing of spare parts and technical services
Coordinate with Finance to ensure billing accuracy and compliance with internal procedures
Prepare, review, and update project charge‑out forecasts in collaboration with Project Managers
Monitor forecast versus actuals and support corrective actions when required
Perform labor tracking and cost control for departmental activities
Support management with visibility on labor utilization and cost trends
Act as back‑up for purchase request preparation and submission
Ensure purchasing documentation is complete, accurate, and aligned with internal policies
Provide day‑to‑day administrative and operational support to the Engineering team and related departments
Support reporting, documentation, and coordination activities
Act as a reliable point of contact for department support topics
Work in close cooperation with the Switzerland Engineering and Department Support teams
Support the harmonization and merging of support processes across sites
Contribute to continuous improvement, standardization, and best‑practice sharing.

Requirements:

High school diploma or GED required
3+ years in a related field preferred
Experience in department support, administrative, or project support roles, preferably in an engineering or industrial environment
Good understanding of project cost control, billing, and forecasting
Strong organizational and coordination skills
High attention to detail and accuracy
Ability to work effectively in cross‑functional and international teams
Dynamic and flexible mindset in a changing environment
Strong team‑working and collaboration skills
Proactive, reliable, and service‑oriented approach
Clear communication and stakeholder support capability.

What we offer:

Medical and dental coverage starting on day one
Insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance
Employee Stock Purchase Plan (ESPP)
401(k) Retirement Savings Plan (RSP)
Flexible Spending Accounts
Educational assistance programs
Paid holidays
Paid time off ranging from 20 to 35 days based on length of service
Family and medical leaves of absence
Paid parental leave
Commuting benefits
Employee Discount Program
Employee Assistance Program (EAP)
Childcare benefits.

Additional Information:

Job Posted:
May 20, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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