Department Support Specialist Job at Baxter (Round Lake)

Department Support Specialist

This is where your work makes a difference. At Baxter, we believe every person—r...

Location

United States , Round Lake

Salary:

60000.00 - 82500.00 USD / Year

Baxter

Expiration Date

Until further notice

Requirements

High school diploma or GED required
3+ years in a related field preferred
Experience in department support, administrative, or project support roles, preferably in an engineering or industrial environment
Good understanding of project cost control, billing, and forecasting
Strong organizational and coordination skills
High attention to detail and accuracy
Ability to work effectively in cross‑functional and international teams
Dynamic and flexible mindset in a changing environment
Strong team‑working and collaboration skills
Proactive, reliable, and service‑oriented approach

Job Responsibility

Support Project Managers in project budget control and financial monitoring
Track project costs and highlight deviations versus budget
Maintain accurate and up‑to‑date financial project data
Manage month‑end billing activities, including Internal Baxter projects and Third‑party customer projects
Ensure timely and accurate billing of spare parts and technical services
Coordinate with Finance to ensure billing accuracy and compliance with internal procedures
Prepare, review, and update project charge‑out forecasts in collaboration with Project Managers
Monitor forecast versus actuals and support corrective actions when required
Perform labor tracking and cost control for departmental activities
Support management with visibility on labor utilization and cost trends

What we offer

Medical and dental coverage
Basic life, accident, short-term and long-term disability insurance
Business travel accident insurance
Employee Stock Purchase Plan (ESPP)
401(k) Retirement Savings Plan (RSP)
Flexible Spending Accounts
Educational assistance programs
Paid holidays
Paid time off ranging from 20 to 35 days based on length of service
Family and medical leaves of absence

Fulltime

New

Branch Support Specialist

Location

United States , Augusta

Salary:

17.51 USD / Hour

Allied Universal®

Expiration Date

Until further notice

Requirements

High School diploma or equivalent
Prior work experience in a professional administrative environment
Able to focus and multi-task in a busy environment
Ability to successfully handle stressful situations in a calm and professional manner
Effective management skills
able to coordinate with multiple employees with diverse personalities and engage them to perform at optimum levels
Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology
Ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines
Must be comfortable with computers and tablet devices
Must have a valid driver's license to be qualify

Job Responsibility

Maintain employee personnel, medical, and benefit files
maintains branch I-9 files in accordance with company policies and legal policies
Assist Corporate Human Resources with the annual open enrollment process
provide first-line answers to benefit related questions or works with corporate benefits to identify answers for employees
Oversee administration of company uniform program, including sizing, issuance of uniforms, timely return of uniforms, assistance with replacements, and maintaining all paper and electronic files associated with the program
Assist with the workers’ compensation claims management by issuing and obtaining claim paperwork, collecting statements, and coordinating with Corporate Human Resources on doctor’s notes and return to work programs
Receive initial notices from employees and supervisors for leave of absence requests/needs and coordinates with Corporate LOA department to provide initial information and oversee flow of related paperwork
Maintain post-hire WinTeam data entry
coordinatee with Payroll to ensure changes are completed properly
respond to questions as needed

What we offer

Medical, dental, vision, basic life, AD&D, and disability insurance
Enrollment in our company’s 401(k)plan, subject to eligibility requirements
Eight paid holidays annually, five sick days, and four personal days
Vacation time offered at an accrual rate of 3.08 hours biweekly

Fulltime

New

Legal Support Specialist

The Legal Support Specialist (LSS) will support up to three or more attorneys, i...

Location

United States , Los Angeles

Salary:

42.00 - 45.00 USD / Hour

Solomon Page

Expiration Date

Until further notice

Requirements

Bachelor's Degree or equivalent experience is preferred
Minimum 7 years of experience, working in a business law practice with exposure to entertainment law
Familiarity with the practice of entertainment law, including motion picture, television, music, and digital transactions is a plus
Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies
Strong ability to maintain high standards of professionalism, including the ability to maintain confidentiality (both client and internal), use good judgment and anticipate needs of attorneys with high volume practices
Strong attention to detail, organizational skills and ability to manage time effectively
Positive attitude, excellent interpersonal skills, communication skills and the ability to collaborate well as a team
Position requires ability to move from the workstation or desk several times throughout the day and go to various offices to retrieve documents and meet with attorneys and receive instructions
Position also requires the ability to work under pressure to meet strict deadlines
Knowledge of DocuSign and Concur preferred

Job Responsibility

Manages phone lines for supported attorneys, fielding calls, scheduling and initiating conference calls and conveying messages as necessary
Communicate with clients, opposing counsel, courts, and liaisons
Processes time entry, opens new matters, drafts engagement letters and audits responses
Makes reservations, processes reimbursement expenses, maintains calendar, collates information and other administrative duties, as needed by the department
Conducts research
Maintains legal files (both paper & electronic), organize and file documents in designated order, as well as prepare, keyboard, enter, proofread and process legal and administrative correspondence
Manages document deliveries and tracks final executed documentation
Collaborates with team members, providing assistance when time permits

What we offer

Medical
Dental
401(k)
Direct deposit
Commuter benefits

New

Underwriting Support Specialist

We are looking for an Underwriting Support Specialist to provide dependable admi...

Location

United States , Sacramento

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent is required
a bachelor’s degree from an accredited institution is preferred
At least one year of experience in an office support, administrative, or data entry role is required
Ability to read and understand underwriting files, policy-related documents, and general business correspondence
Strong written and verbal communication skills for working effectively with colleagues and internal stakeholders
Comfortable performing basic math, including calculations involving decimals, percentages, ratios, and standard measurements
Proficiency with computers, Microsoft Office or Microsoft 365 applications, and the ability to learn internal and third-party software platforms
Strong attention to detail, sound judgment, and the ability to follow written or verbal instructions while managing routine processing tasks accurately
Demonstrated initiative, learning agility, and accountability in meeting deadlines, escalating issues promptly, and maintaining high-quality work

Job Responsibility

Review incoming submission materials for completeness and consistency, and follow up to obtain missing or unclear information
Enter, update, and maintain policy and underwriting data across business systems using source documents and external reference materials
Assist underwriters by preparing loss history information and completing administrative support work tied to account evaluation
Process routine policy activities such as issuing coverage documents, handling endorsements, supporting cancellations, and updating ownership or broker records under established guidelines
Prepare manual forms and distribute policy documentation in coordination with internal service and operations teams
Participate in workflow improvement efforts by working with automated tools, helping test enhancements, and sharing practical user feedback
Perform peer quality checks for newer team members to reinforce accuracy and established processing standards
Contribute to department initiatives, documentation updates, project support, and data cleanup assignments as needed

What we offer

Medical, vision, dental, and life and disability insurance
company 401(k) plan

New

Sales Support Specialist

The Sales Support Specialist at Bison in Mexico is to provide comprehensive supp...

Location

Mexico , Santiago de Querétaro

Salary:

Not provided

Bison Transport

Expiration Date

Until further notice

Requirements

Bilingual or fluent in Spanish and English, with excellent verbal and written communication skills
Previous experience in sales support, customer service, inside sales, or transportation/logistics
Knowledge of cross-border logistics, customs procedures, and documentation
Strong organizational, administrative, and time-management skills with the ability to manage multiple priorities effectively
Experience working with CRM systems and Microsoft Office applications, including Excel and PowerPoint
Proficiency in relevant software and tools for route planning and documentation
Ability to work in a fast-paced and dynamic environment
Strong interpersonal, problem-solving, and decision-making skills
A customer-first mindset with exceptional attention to detail and a commitment to delivering high-quality service

Job Responsibility

Administrative Support: Assisting with the preparation of sales proposals, contracts, and presentations. Managing sales documentation, including maintaining accurate records and databases
Customer Service: Providing exceptional customer service by responding to inquiries, resolving issues, and addressing customer concerns in a timely and professional manner
Sales Coordination: Coordinating sales meetings, appointments, and travel arrangements for the sales team. Facilitating communication between sales representatives and clients to ensure smooth interactions and timely follow-ups
Order Processing: Managing the order processing workflow, including order entry, tracking, and fulfillment. Collaborating with internal departments such as logistics and operations to ensure timely delivery of products and services
Market Research: Conducting market research and analysis to identify potential leads, market trends, and competitive intelligence. Providing valuable insights to the sales team to support strategic decision-making
Sales Reporting: Compiling sales reports and metrics to track performance, analyze sales data, and identify areas for improvement. Generating regular sales reports for management review
Training and Support: Providing training and support to sales team members on sales tools, systems, and processes. Assisting in the onboarding of new sales representatives and ensuring they have the necessary resources to succeed

What we offer

Thrive in a supportive team that provides coaching and training to help develop your skills and progress your career
Dispersed work environments that promote a healthy work-life balance
Meaningful and impactful work and projects with an essential service provider
Join our engaging Wellness Program & extracurricular sports teams

Fulltime

New

Sales Support Specialist

We are looking for a customer-focused Sales Support specialist to join a tree nu...

Location

United States , Wonder Lake

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in a customer-facing role involving service, sales support, or order coordination
Fluency in both Spanish and English is required for effective communication with customers
Strong comfort level with computers and the ability to learn office and order entry systems quickly
Interest in sales and a proactive approach to assisting customers and supporting business growth
Ability to manage multiple tasks while maintaining accuracy and responsiveness in a busy environment
Effective communication skills and the ability to work closely with several departments
Background in plant, landscaping, agriculture, or tree nursery products is preferred

Job Responsibility

Welcome and assist customers in person, providing a helpful and attentive experience during each interaction
Prepare pricing information, generate quotes, and enter customer orders accurately to support timely fulfillment
Partner with sales and account management teams to help maintain customer relationships and support ongoing business needs
Respond to questions about products, availability, and order status through clear and courteous communication
Coordinate with internal departments to keep information aligned and ensure smooth handling of customer requests
Contribute to daily office operations by managing administrative and sales support tasks as needed
Support both inbound and outbound sales efforts by identifying customer needs and helping move opportunities forward

What we offer

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan

Branch Support Specialist

Location

United States , Salinas

Salary:

22.00 - 25.00 USD / Hour

Allied Universal®

Expiration Date

Until further notice

Requirements

High School diploma or equivalent
Prior work experience in a professional administrative environment
Able to focus and multi-task in a busy environment
Ability to successfully handle stressful situations in a calm and professional manner
Effective management skills
able to coordinate with multiple employees with diverse personalities and engage them to perform at optimum levels
Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology
Ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines

Job Responsibility

Maintain employee personnel, medical, and benefit files
maintains branch I-9 files in accordance with company policies and legal policies
Assist Corporate Human Resources with the annual open enrollment process
provide first-line answers to benefit related questions or works with corporate benefits to identify answers for employees
Oversee administration of company uniform program, including sizing, issuance of uniforms, timely return of uniforms, assistance with replacements, and maintaining all paper and electronic files associated with the program
Assist with the workers’ compensation claims management by issuing and obtaining claim paperwork, collecting statements, and coordinating with Corporate Human Resources on doctor’s notes and return to work programs
Receive initial notices from employees and supervisors for leave of absence requests/needs and coordinates with Corporate LOA department to provide initial information and oversee flow of related paperwork
Maintain post-hire WinTeam data entry
coordinatee with Payroll to ensure changes are completed properly
respond to questions as needed

What we offer

Medical, dental, vision, basic life, AD&D, and disability insurance
Enrollment in our company’s 401(k)plan, subject to eligibility requirements
Eight paid holidays annually, five sick days, and four personal days
Vacation time offered at an accrual rate of 3.08 hours biweekly

Fulltime

Branch Support Specialist

Allied Universal® is hiring a Branch Support Specialist. The Branch Support Spec...

Location

United States , Philadelphia

Salary:

20.22 - 21.22 USD / Hour

Allied Universal®

Expiration Date

Until further notice

Requirements

High School diploma or equivalent
Prior work experience in a professional administrative environment
Able to focus and multi-task in a busy environment
Ability to successfully handle stressful situations in a calm and professional manner
Effective management skills
able to coordinate with multiple employees with diverse personalities and engage them to perform at optimum levels
Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology
Ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines

Job Responsibility

Maintain employee personnel, medical, and benefit files
maintains branch I-9 files in accordance with company policies and legal policies
Assist Corporate Human Resources with the annual open enrollment process
provide first-line answers to benefit related questions or works with corporate benefits to identify answers for employees
Oversee administration of company uniform program, including sizing, issuance of uniforms, timely return of uniforms, assistance with replacements, and maintaining all paper and electronic files associated with the program
Assist with the workers’ compensation claims management by issuing and obtaining claim paperwork, collecting statements, and coordinating with Corporate Human Resources on doctor’s notes and return to work programs
Receive initial notices from employees and supervisors for leave of absence requests/needs and coordinates with Corporate LOA department to provide initial information and oversee flow of related paperwork
Maintain post-hire WinTeam data entry
coordinatee with Payroll to ensure changes are completed properly
respond to questions as needed

What we offer

Medical, dental, vision, basic life, AD&D, and disability insurance
Enrollment in our company’s 401(k)plan, subject to eligibility requirements
Eight paid holidays annually, five sick days, and four personal days
Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law

Fulltime

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Department Support Specialist

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