Department Program Specialist II Job at University of Rochester (Rochester)

Job Description

The Center for Extended Reality (CXR) explores frontier technologies like virtual reality, augmented reality, and immersive platforms by seamlessly integrating optics, computing, neuroscience, and education. Its mission is to revolutionize learning, accessibility, and workforce training through interaction with both digital and tangible environments. This role is responsible for administration and coordination of multiple programs within the newly created transdisciplinary center.

Job Responsibility

Administration and coordination of multiple programs within the newly created transdisciplinary center
Maintain and implement policies of the program and support communication of outcomes of the Center to stakeholders
Plan meetings to ensure goals of the Center are discussed and reached
Collect and report on feedback on the success and/or failure of certain projects and activities
Provide consultative services including training and education as needed
Assists with the creation and communication of marketing and communication materials
May support program budgeting
Center Administration: develops, ensuring alignment with departmental goals and strategic priorities
Manages day-to-day execution of center program plans acting as project coordinator for department specific projects or initiatives
Facilitates meetings and provides updates on program/project/initiative performance
Proposes updates and improvements and supports the team with implementation of projects/plans
Coordinates program activities, including events, workshops, and training sessions
Builds and maintains relationships with internal and external stakeholders
Coordinates director meetings with university, industry, and donors
Assists in organizing directors’ meetings and travel
Communications: Acts as first line representative of the center for communication
Establishes a public newsletter engaging with students and AI
Manages distribution list
Assists with the creation of dynamic, multifaceted content representing all sections of the center
Manages multiple social media accounts with continued presence and publications on behalf of the center
Oversees the creation and distribution of program marketing and communication materials
Grants Management: Organizes director and faculty led efforts towards grant and funding opportunities
Capable of writing and editing proposals with director and faculty support
Organizes data collection and processing to report on program/project/initiative performance
Prepares comprehensive reports on program performance
Assists with program finances, including day-to-day department ledgers, expenditures, financial forms, reconciliation, invoices, expenses, and reimbursements
Works with financial team to manage funding
May provide guidance and assist with training entry level staff and students

Requirements

Bachelor's degree required
2 years of relevant experience required
Strong project management skills, with the ability to manage multiple tasks simultaneously required
Proven experience in budget management and financial reporting required
Excellent communication and interpersonal skills required
Proficiency with data analysis tools and software, as well as Microsoft Office Suite required
Familiar with AI and able to utilize AI tools and create agents to increase productivity of center objectives

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Department Program Specialist II

Job Description

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